The URL can be used to link to this page

Home My WebLink AboutFD Turnout GearAgenda Item No: 3. e Meeting Date: October 20, 2014 SAN RAFAEL CITY COUNCIL AGENDA REPORT Department: FIRE Prepared by: Christopher Gray City Manager Approval: Fire Chief (V SUBJECT: Resolution authorizing the participation in a Cooperative Purchasing Program, and approving the purchase of up to 43 Sets of Structural Firefighting Turnouts from L.N. Curtis & Sons in an amount not to exceed $98,700; with funds appropriated from the Fire Equipment Replacement Fund. RECOMMENDATION: Adopt Resolution. BACKGROUND: Turnout Gear is essential personal protective equipment for firefighters. A firefighter's turnout gear must be tough and durable while maintaining comfort and breathability to minimize fatigue and heat. Firefighters may be asked to respond to a number of different incidents in any given day; their turnout gear provides physical and thermal protection when at structure fires and other emergencies. A set of turnouts consists of a coat and pair of pants. Turnouts are worn by on -duty fire personnel almost every day when responding to emergency incidents. All firefighters are assigned 2 sets of turnouts; one primary set (newest) and one backup set (older). The primary set is worn for day to day firefighting and rescue operations. The backup set is used if the primary set is damaged or contaminated. The backup set is also used when the primary turnouts are sent out for a twice -annual cleaning. The cleaning and repair work is done by an outside vendor so the primary set is unavailable for several weeks during any given year. The standards for Fire Fighter Protective Clothing are set by the National Fire Protection Association (NFPA). NFPA 1851, 2014 Edition states, "This revision continues to require the 10 year mandatory retirement rule for structural gear..." Currently, many of our backup turnout sets have surpassed the 10 year threshold and as such, are out of compliance with NFPA 1851.Thus, it is imperative that we purchase new turnouts to maintain compliance with NFPA standards. Currently, 43 of our 69 firefighter positions are in need of new turnouts. Their current primary turnouts are more than 5 but less than 10 years old so they can be moved to the backup position. This will satisfy the NFPA standards by ensuring that both sets of turnout gear are less than 10 years old. The Fire Department budgets for turnout replacement according to an established replacement schedule, providing enough funding to purchase replacement turnouts every five years. FOR CITY CLERK ONLY File No.' / Council Meeting:/-� Tisposition:wr .. SAN RAFAEL CITY COUNCIL AGENDA REPORT / Page: 2 ANALYSIS: The Turnout Committee has researched and physically examined turnout gear from several turnout manufacturers. Their recommendation is to purchase the Globe Gxtreme model as it best fits our needs. This model is the newer version of our current turnouts which have proven to be durable, safe and well made. The purchase of these turnouts will allow SRFD to be in compliance with the 2014 NFPA standards as well as provide our firefighters with the outer protective gear necessary to do their job safely. Without new turnouts, 43 of our employees will not have NEPA compliant back-up turnouts, which increases risk to our firefighters and liability to the City whenever they have a need to use these turnouts. FISCAL IMPACT: The proposed cost of the turnouts is $92,216.84.The total available for the purchase of turnouts $98,700 in the Fire Equipment Replacement Fund (602). In FY 2013/14, a spending authority for turnout replacement of $86,100 was approved but not used and inadvertently not encumbered. In FY 2014/15, we have a budgeted spending authority of $12,600. In order to purchase the turnouts in FY 2014/15, we are requesting an increase in our spending authority in FY 2014/15 by the $86,100 that was unspent last fiscal year. L.N. Curtis and Sons is a vendor in the Fire Rescue Group Purchasing Organization, which allows us to "piggyback" onto an existing competitively awarded bid. The original contract is with the South Davis Metro Fire Agency, a Utah public agency. As a member of the Fire Rescue GPO, San Rafael is able to take advantage of this competitively awarded contract. L.N. Curtis and Sons is an authorized distributor of Globe turnout gear and has been a longtime supplier to the San Rafael Fire Department. Staff requests Council's authorization to participate in a cooperative purchasing program for this purchase, as described in chapter 2.55.260 of the San Rafael Municipal Code: "Purchases of supplies, material, equipment or services and sales of surplus property made under a cooperative purchasing program, utilizing purchasing agreements maintained by the state, county or other public agencies are exempt from the requirements of this chapter. To the extent possible, cooperative purchases joined will be competitively awarded, and documentation as to the advantage of the cooperative purchase will be retained." There are sufficient funds in the Fire Equipment Replacement Fund for this purchase. 1. The City Council may choose to adopt the proposed resolution. 2. The City Council may choose to reject the proposed resolution. 3. The City Council may direct staff to seek other vendors. ACTION REQUIRED: Staff recommends that the City Council adopt the resolution. Enclosures: 1. Resolution 2. L.N. Curtis and Sons quote RESOLUTION NO. 13827 RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN RAFAEL AUTHORIZING THE PURCHASE OF TURNOUT GEAR AS PART OF A COOPERATIVE PURCHASING PROGRAM THE CITY COUNCIL OF THE CITY OF SAN RAFAEL RESOLVES as follows: WHEREAS, turnout gear is essential personal protective equipment for firefighters; and WHEREAS, the National Fire Protection Association (NFPA) 1851, 2014 Edition requires a 10 year mandatory retirement rule for structural gear; and WHEREAS, 43 San Rafael firefighters are in need of replacement turnout gear to comply with NFPA 1841; and WHEREAS, the Staff is recommending the purchase of turnout gear from the vendor L.N. Curtis and Sons by "piggybacking" onto a bid by South Davis Metro Fire Agency. This cooperative purchasing agreement is available to the City of San Rafael (City) and such purchases comply with Section 2.55.260 of the San Rafael Municipal Code. NOW, THEREFORE BE IT RESOLVED, the City Council of the City of San Rafael does hereby authorize the participation in a Cooperative Purchasing Program, and approves the purchase of up to 43 Sets of Structural Firefighting Turnouts from L.N. Curtis & Sons in an amount not to exceed $98,700. Funds for this purchase will be expended from the Fire Equipment Replacement Fund, with $12,600 currently appropriated and $86,100 from additional resources accumulated for equipment replacement that was unspent last fiscal year. 1, ESTHER C. BEIRNE, Clerk of the City of San Rafael, hereby certify that the foregoing Resolution was duly and regularly introduced and adopted at a regular meeting of the City Council of said City held on Monday, the 201h day of October, 2014 by the following vote, to wit: AYES: COUNCILMEMBERS: Bushey, Colin, Connolly, McCullough & Mayor Phillips NOES: COUNCILMEMBERS: None ABSENT: COUNCILMEMBERS: None ESTHER C. BEIRNE, City Clerk 510-839-5111 (toll free) 800-443-3558 (fax) 510-839-5325 �� &� LN,CuRTis��NS TOOLS FOR HEROESO since 1929 Pacific North Division 18OOPeralta Street Oakland, California S48O7 vmmw.LNCURT|8.com DATE TERMS F.O.B. BASE CODE QUOTATION NO. 07/14 NET 30 DAYS DEST AY I331187-00 TO: CITY OF SAN RAFAEL FIRE DEPT. L.N. Curtis and Sons retains ownership and title to all equipment until fully paid for m AlTN; ARTIE PHILLIPS xKm�i"�m�al money of ��m�mu,�pm�x�e United States of � p Federal, State. County mCRY Taxes and Licenses. 1039 ^C^ 3T SAN RAFAEL, CA 94901 L.N. CURT8S AND SONS A�O�S0 By—'- - - owxmrnrUNITp*w�wwMaEm oemompnpm uw�pmCE TOTAL PRICE * PRICING PER FR -GPO CONTRACT VH11277' * PRICING VALID THRU JANUARY 30. 2015. 43 EA 33757G GLO CUSTOM 7.Ooz ADVANCE GXTREMETURN0UT COAT 1I38.00 48934.00 *7.Ooz BLACK PCA ADVANCE OUTER SHELL CALDURA 3L2i THERMAL LINER CROSSTECH BLACK MOISTURE BARRIER NFPA BASIC 3^ LIME/YELLOW TRIPLE TRIM 3" L/Y S/L LETTERS ON UPPER BACK TO READ: SAN RAFA[L SEWN LETTER PATCH ON LOW BACK WITH L/Y S/L LETTERS TO READ: FIREFIGHTER NAME I EA COAT FEATURES: 0.00 0.00 DETACHABLE FACE MASK POUCH RIGHT CHEST W/ SELF MIC STRAP OVER 2X3.5X7 RADIO POCKET ON LEFT CHEST (ANGLED TO 5HOULOE ) SELF MIC STRAP LEFT CHEST GRAY NOMEX HAND & WRIST GUARDS DRAGUNHIDE REINFORCED CUFFS SELF MATERIAL REINFORCED UPPER BACK KEVLAR REINFORCED POCKETS MIC CLIP UPPER STORM FLAP THREE SNAP T/05 AT HEM EMBROIDERED US FLAG RIGHT SLEEVE l EA COAT OPTION: 0.00 0.00 +DEWN FACE MASK POUCH (NON-DETACHABLE). 43 PR 43757G GLO CUSTOM ^ 7.0oz ADVANCE GXTREME TURNOUT PANT 825.00 35475.00 ^7.0oz BLACK PCA ADVANCE OUTER SHELL CALDURA SL2i THERMAL LINER CROSSTECH BLACK MOISTURE BARRIER 3" LIME/YELLOW TRIPLE TRIM AROUND CUFFS DR4GONHIDE REINFORCED CUFFS DR/GONHIDE REINFORCED KNEES | � PADDED KNEES � / RIGHT POCKET DIVIDED WITH SPLIT FLAP Continued (phone) 510-839-5111 (toll free) 800-443-3556 (fax) 510-839-5325 oaksales@lncurtis.com •A• L.N.CuRTTs & SONS TOOLS FOR HEROES@ DATE TERMS F.O.B. 10/07/14 NET 30 DAYS DEST AY TO: CITY OF SAN RAFAEL FIRE DEPT. ATTN: ARTIE PHILLIPS 1039 "C" ST SAN RAFAEL, CA 94901 QUANTITY UNIT PART NUMBER Last DESCRI since 1929 Pacific North Division 1800 Peralta Street Oakland, California 94607 www.LNCURTIS.com BASE CODE QUOTATION NO. 1331167-00 This quotation subject to acceptance within 30 days. Shipment contingent upon strikes, fires, accidents or other delays beyond reasonable control for the company. L.N. Curtis and Sons retains ownership and title to all equipment until fully paid for in legal money of the United States of America. All prices quoted subject to applicable Federal, State. County or City Taxes and Licenses. L.N. CURTIS AND SONS By AMY CRESTO ITION UNIT PRICE TOTAL PRICE ;LNC&SONS PAYS FREIGHT TO THE DESTINATION. ;THANK YOU FOR THE OPPORTUNITY TO QUOTE. Page 2 Sub Total 84409.00 Sales Tax f 7807.84 Total 92216.84 INSTRUCTIONS CITY OF SAN RAFAEL USE THIS FORM WITH EACH SUBMITTAL OF A CONTRACT, AGREEMENT, ORDINANCE OR RESOLUTION BEFORE APPROVAL BY COUNCIL / AGENCY. SRRA / SRCC AGENDA ITEM NO. DATE OF MEETING: October 20, 2014 FROM: Chris Gray DEPARTMENT: Fire Chief DATE: October 15, 2014 TITLE OF DOCUMENT: RESOLUTION AUTHORIZING THE PURCHASE OF TURNOUT GEAR AS PART OF A COOPERATIVE PURCHASING PROGRAM Department Director (signature) *** *** *** *** *** *** *** *** *** *** *** *** *** *** *** *** (LOWER HALF OF FORM FOR APPROVALS ONLY) APPROVED AS COUNCIL / AGENCY AGENDA ITEM: City anager (signature) REMARKS: APPROVED AS TO FORM: City Attorney (signature)