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HomeMy WebLinkAboutPW On-Call Electrical Maintenance 2014c►rr oF�Mr���'V Department: Public Works Agenda Item No: 3, h Meeting Date: October 20, 2014 Prepared by:., _ City Manager Approv Director of Public Works File No.: 01.01.02.01 SUBJECT: RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN RAFAEL AUTHORIZING THE PUBLIC WORKS DIRECTOR TO EXECUTE AN AMENDMENT TO THE ON-CALL ELECTRICAL MAINTENANCE CONTRACT WITH DC ELECTRIC GROUP, INC. TO INCREASE THE MAXIMUM NOT TO EXCEED AMOUNT BY $50,000 ANNUALLY, INCREASING THE TOTAL NOT TO EXCEED AMOUNT UNDER THE AGREEMENT TO $200,000 ANNUALLY. RECOMMENDATION: Staff recommends that the City Council adopt the resolution authorizing the Director of Public Works to amend the existing on-call contract for electrical maintenance services with DC Electric Group, Inc. BACKGROUND: The City of San Rafael maintains over 4,400 street lights, 19 City -owned buildings, 12 storm pump stations, various pathways, athletic fields, twinkle lights, and additional lighting within the public parks. Since the City of San Rafael does not have electricians on staff, on-call services are a necessity. On November 5, 2012, City Council adopted Resolution 13431 authorizing the Public Works Director to execute a contract for On -Call Electrical Maintenance with DC Electric Group, Inc. (DC Electric) to perform various electrical services city-wide. This contract was for an annual not to exceed amount of $150,000 between November 15, 2012 and November 15, 2013. As authorized by Council, the contract was renewed for an additional year (ending November 15, 2014) for an annual not to exceed amount of $150,000. The contract can be renewed for another one-year term (November 15, 2014 to November 15, 2015) with consent from the contractor. ANALYSIS: Over the past year staffs from all City Departments have utilized DC Electric to perform a variety of electrical maintenance repairs and installations under the on-call contract. As DC Electric is reliable, efficient, and reasonably priced, the City has requested more work to be performed than was previously anticipated. For the current one-year term (November 15, 2013 to November 15, 2014) the maximum contract amount has been reached. There is still a need for more electric maintenance services during the current one- year term, including fixing the lights at the Albert Park tennis courts, repairs at the library, and fixing a street light pole on Anderson Drive. FOR CITY CLERK ONLY File No.: 4 -1 -&"ST Council Meeting: Disposition: _ SAN RAFAEL CITY COUNCIL AGENDA REPORT / Paw 2We estimate that an additional $50.000 is required to perform electrical meintelanoo, repairs and upgrades within the current one-year term. If the contract is renewed for a subsequent one-year term, staff predicts a similar level of service from DC Electric and has estimated that an annual not to exceed amount of$2U8'0OOiyrequired. FISCAL IMPACT: There are sufficient resources in the City's Building Fund (#603) to pay for the requested increase for the additional on-call electrical services described above. OPTIONS: 1. Adopt the resolution authorizing the Director of Public. Works to increase the maximum not to exceed amount by $GO'UUO, increasing the total not to exceed amount under the contract to $200'000 annually for the current one-year term and the upcoming one-year term (ponding contract renewal). 2. Do not authorize the amendment doaohbod above. If this option is ohosen, electrical maintenance for all City Owned Property and infrastructure will be do|ayed, and we will not have an electrical contractor to perform emergency repairs. ACTION REQUIRED: Adopt Resolution. Enclosures: 1) Resolution RESOLUTION NO. 13830 RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN RAFAEL AUTHORIZING THE PUBLIC WORKS DIRECTOR TO EXECUTE AN AMENDMENT TO THE ON-CALL ELECTRICAL MAINTENANCE CONTRACT WITH DC ELECTRIC GROUP, INC. TO INCREASE THE MAXIMUM NOT TO EXCEED AMOUNT BY $50,000 ANNUALLY, INCREASING THE TOTAL NOT TO EXCEED AMOUNT UNDER THE AGREEMENT TO $200,000 ANNUALLY. WHEREAS, the City of San Rafael requires on-call electrical maintenance services for various City-wide electrical repairs, installations, and replacements; and WHEREAS, contracting with an electrical maintenance contractor for on-call services saves staff time and increases response time for electrical repairs; and WHEREAS, on November 5, 2012, the City Council of the City of San Rafael approved Resolution No. 13431, authorizing the Director of Public Works to enter into an on-call contract with DC Electric Group, Inc. for electrical maintenance services in an amount not to exceed $150,000 annually between November 15, 2012 and November 15, 2013; and WHEREAS, this contract was renewed for the current one-year term between November 15, 2013 to November 15, 2014; and WHEREAS, at the discretion of the City, this contract can be renewed for one additional one-year term between November 15, 2014 to November 15, 2015; and WHEREAS, an additional $50,000 is needed for both the remainder of the current one-year contract term and the upcoming one-year contract term (if the contract is renewed). NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF SAN RAFAEL RESOLVES as follows: 1. The Public Works Director is authorized to execute a contract amendment, in a form approved by the City Attorney, to increase the annual not to exceed amount from $150,000 to $200,000 for the current one-year contract term and for the upcoming one-year contract term if the contract is renewed. 2. The Director of Public Works is hereby authorized to take any and all such actions and make changes as may be necessary to accomplish the purpose of this resolution. 1, ESTHER C. BEIRNE, Clerk of the City of San Rafael, hereby certify that the foregoing resolution was duly and regularly introduced and adopted at a regular meeting of the Council of said City held on the 20'h day of October, 2014, by the following vote, to wit: AYES: COUNCILMEMBERS: Bushey, Colin, Connolly, McCullough & Mayor Phillips NOES: COUNCILMEMBERS: None ABSENT: COUNCILMEMBERS: None ESTHER C. BEIRNE, City Clerk File No.: 01.01.02.01 AMENDMENT TO THE ON-CALL ELECTRICAL MAINTENANCE CONTRACT WITH DC ELECTRIC GROUP,TO INCREASE THE MAXIMUM NOT TO EXCEED AMOUNT BY $50,000 ANNUALLY, INCREASING THE TOTAL NOT T* EXCEED AMOUNT UNDER THE AGREEMENT TO $200,000 ANNUALLY This Amendment to the On -Call Electrical Maintenance Agreement by and between the CITY OF SAN RAFAEL (hereinafter "CITY"), and DC ELECTRIC GROUP, INC., a corporation (hereinafter "CONTRACTOR"), is made and entered into as of the 6-rM day of ,,,b fe&HJ�PIC 2014. RECITALS WHEREAS, pursuant to City Council Resolution No. 13431 adopted on November 5, 2012, the CITY and CONTRACTOR entered into an On -Call Agreement for electrical maintenance services for an amount not to exceed $150,000 between November 15, 2012 and November 15, 2013; and WHEREAS, pursuant to the original Agreement, the City renewed the Agreement for the current one-year term (November 15, 2013 through November 15, 2014) in November 2013; and WHEREAS, an additional amount not to exceed $50,000 is needed for DC Electric Group, Inc. to perform additional electrical maintenance, repairs and upgrades in the current one- year term, increasing the annual not to exceed amount to $200,000; and zn WHEREAS, if a third one-year term is approved, an additional amount not to exceed $50,000 is needed for DC Electric Group, Inc. to complete additional maintenance, increasing the annual not to exceed amount to $200,000. AMENDMENT TO AGREEMENT NOW, THEREFORE, , the parties hereby agree to an Amendment to the On -Call Agreement for electrical maintenance services between the parties as follows: 1. The annual not to exceed amount for the current one-year term is amended to increase by $50,000, and to change the Agreement amount to not to exceed $200,000 annually. 2. The contract is renewed for a third one-year term, and the annual not to exceed amount is increased to an amount not to exceed $200,000 annually. 3. All of the other provisions, terms and obligations of the Agreement between the parties shall remain valid and shall be in force after this Amendment. 1 IN WITNESS WHEREOF, the parties have executed this Amendment of the day, month, and year first above written. NADER MANSOURIAN, Director of Public Works ATTEST: ESTHER C. BEIRNE, City Clerk APPROVED AS TO FORM: ROBERT F. EPSTEIN, Citytorney DC ELECTRIC GROUP, INC. Name: Title: N NAMED INSURED: DC Electric Group, Inc. POLICY NU-IBER: PPK1227914 Pl-MANU-1 (01100) THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY PRIMARY AND NON-CONTRIBUTORY INSURANCE This endorsement modifies insurance provided under the following: CaNMERCIAL GENERAL LIABILITY COVERAGE PART PRODUCTS/COMPLETED OPERATIONS LIABILITY COVERAGE PART SECTION IV -- COMMERCIAL GENERAL LIABILITY CONDITION, 4. Other Insurance, and all subparts thereof, as contained in the policy is deleted in its entirely and replaced with the following condition: If all of the other insurance permits contribution by equal shares, we will follow this method unless the insured is required by written contract signed by both parties, to provide insurance that is primary and noncontributory, and the "Insured contract" is executed prior to any loss. Where required by a written contract signed by both parties, this insurance will he primary & non-contributing only when and to the extent as required by that contract. However, tinder the contributory approach each insurer contributes equal amounts until it has paid its applicable limit of Insurance or none of the loss remains, whichever. comes --first. If any of the other insurance does not permit contributory by equal shares, we will contribute by limits. Under this method, each insurer's share is based on the ratio of its applicable limit if insurance to the total applicable limits of insurance of all insurers. All other terms, conditions, and exclusions under the policy are applicable to this endorsement and remain unchanged. All other terms and conditions of this Policy remain unchanged. Page 1 of I H -1 - �oz A C" CERT' ' CATE ® DATE (MM(DDtYYYY) /°'tel._. �/ 8L— 9/9(2014 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). PRODUCER CONTACT _.NAME ._._._Sarah.Wassnn_ _..__.. .... ... __ _..... Woodruff -Sawyer & Co.P"C°NN Ext :415-3FAX 50 California Street, Floor 12 E-MAIL 91-2141 — (Arc Ne):415-989-9923 San Francisco CA 94111 ADDREss swasson a)w-sandco.com INSURER(SI AFFORDING COVERAGE NAIC # INSURERA:Tnkin Marina Snpr.iAty In¢uranrp C:n �-Ip. n INSURED DCELECT-01 _INSURER B, Idartford.Accident &.Indemnity DC Electric Group, Inc. INSURER C 8023 Gravenstein Hwy. INSURERD: Cotati CA 94931 INSURER E: INSURER F: COVERAGES CERTIFICATE NUMBER: 15690010,97 REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. tNSR 7ypE OF INSURANCE ',ADDL SUBR! POLICY EFF POLICY EXP LTR ',. INSR, WVD POLICY NUMBER MMIDDtYYYY MMIDDIYYYY LIMITS A GENERAL LIABILITY Y jPPK1227914 9(6/2014 ,5x6/2015 EACH OCCURRENCE _ $1,000_,000 _ Y` COMMERCIAL GENERAL LIABILITY DAMAGES RENTED M - _ ,PREMISES (Ea occurrence. :$100,000, _ CLAIMS -MADE y` OCCUR MED EXP (Any one person) _ SEXCLUDED PERSONAL & ADV INJURY $1,000,000 ___. _.... ._.. .... GENERAL AGGREGATE $2,000,000 -_..... GEN'L AGGREGATE LIMIT APPLIES PER,PRODUCTS - COb1PIOP AGO ;2,000.000 POLICY X PE O- LOC ! _... .__ 5 _._. ._... rT B AUTOMOBILE LIABILITY 57UECVJ9755 5/6/2014 5/6/2015 1 Ea BIKED SINGLE (_ 51,000,000 % ANY AUTO BODILY INJURY (Per person; S ALL OWNED SCHEDULED AUTOS -_.... AUTOS -, BODILY INJURY (Per accident) $ NON -OWNED PROPERTY DAMAGE - HIRED AUTOS AUTOS ! .,_(_Per accident _. $ __. ._.. i S UMBRELLA LIAB OCCUR EACH OCCURRENCE $ ,,.. EXCESS UAB CLAIMS -MADE] AGGREGATE S _... ...._� _..—�. ._._.. _...1 . _.__ ._.... .__. _.. _. .. DED RETENTION S S WORKERS COMPENSATION WC STATU- OTH AND EMPLOYERS' LIABILITY ',,.TpRY t..LMtTS _ , _ER Y/N: ANY PROPRIETOR/PARTNER'EXECUTIVE (i't ; N / A E L. EACH ACCIDENT $ OFFICER/MEMBER EXCLUDED^ u - - ---- (Mandatory in NH) E.L. DISEASE - EA EMPLOYEE $ '.. It yes. describe under .... _._.. ..._.. __ DESCRIPTION OF OPERATIONS below E,L DISEASE -POLICY LIMIT t $ t � DESCRIPTION OF OPERATIONS I LOCATIONS I VEHICLES (Attach ACORD 101, Additional Remarks Schedule, if more space is required) Job: On Call Electrical Maintenance within the City of San Rafael. The City of San Rafael, Marin County, and their officers, agents and employees are named additional insured per forms CG 20 33 07 04 and CG 20 37 07 04 attached. Coverage is Primary and Non -Contributory perform PI-MANU-1 01 00 attached. Policies contain a 30 day notice of cancellation and a 10 day notice of cancellation for non-payment of premium. CERTIFICATE HOLDER CANCFL LATION O 1888-2010 ACORD CORPORATION. All rights reserved. ACORD 25 (2010/05) The ACORD name and logo are registered marks of ACORD SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN City of San Rafael ACCORDANCE WITH THE POLICY PROVISIONS. Department of Public Works 111 Morphew Street San Rafael CA 94901 AUTHORIZED REPRESENTATIVE O 1888-2010 ACORD CORPORATION. All rights reserved. ACORD 25 (2010/05) The ACORD name and logo are registered marks of ACORD NAMED INSURED: DC Eleettic Group. Inc - POLICY NUMBER: PPKII-27914 COMMERCIAL GENERAL LIABILITY CG 20 33 07 04 THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY. ADDITIONAL INSURED - OWNERS, LESSEES OR CONTRACTORS - AUTOMATIC STATUS WHEN REQUIRED IN CONSTRUCTION AGREEMENT WITH YOU This endorsement modifieainuunanceprmvdedunder#hefo||owing: A. Section U—VVhm Is An Insured is amended to include as an additional insured any person prop ganizaUonhorwhmnyuuareperfonningoperaiuns when you and such person or organization have agreed in writing in a contract oragreement that such person or organization be added as an addi- tional insured on your policy. Such person nror- ganization is an additional insured only with re- spect to liability for "bodily injury". "property damage" or "personal and advertising injury" caused, inwhole orinpart, by: 1. Your acts mromiaaiono'mr 2. The acts or omissions of those acting onyour in the performance of your ongoing operations for the additional insured. Aperson's ororganization's status usanadditional insured under this endorsement ends when your operations for that additional insured are com- pleted. B, With respect to the insurance afforded to these exclu- sions app|y: This insurance does not apply to: 1. "Bodily injury", "property damage" nr"personal and advertising irjury"ahsingoutoftherender- ing of, urthe failure tm nender, any professional arnbiteoiura|, engineering or surveying ser- vices, epviues. including: a. The prepahng, approving, or failing to pre- pare or approve, maps, shop d/awings, opinione, repuUs, eunxeya, field orders, change orders or drawings and opecifiva- tions-or b. Supervisory, inopeobon, architectural or engineering activities, 2. "Bodily injury" or "property damage" occurring u. All wurk, including materials, equipment furnished in connection with such wmrk, on the project (other than ser- vice, maintenance or repairs) to be per- formed byoron behalf mfthe additional in- sured(s) at the location of the covered operations has been completed; ur b. That portion of"your work" out of which the injury ordamage arises has been put to its intended use byany person urorganization other than another contractor orsubcontrac- tor engaged in performing operations for a principal asapart ofthe same project. CG 20%3O7 04 8)|8Q Properties, Inc-, 2004 Page 1 of 0 NAMEDDNSURED: DC Electric GmoDbu. POLICY NUMBER: fpK/2279/1 This endorsement modifies insurance provided under the following: Name Of Additional Insured Person(s) Or Organization (s): Location And Description Of Completed Operations Where required by writteii comract Information required to complete this Schedule, if not shown above, will be shown in the Declarations. Section U —Vho Is An Insured is amended to in- � �� |o�d� "="'y'�="and described in the n|ude as an additional insured the peraon(a)oror- schedule of this endorsement performed for that ad- ganizahmn(n) shown in the Schedule, but only with ditiona| insured and included in the ''pnoduob-oom- respeot to liability for "bodily injury" or "property p|e\edoperations hazond" damage" caused, in whole or in part, by "your work" CG2U37O7O4 Copyright, |8O Properties, Inc., 2004 Page 1 of UNIFORM AC CERTIFICATE OF LIABILITY INSURANCE DATE (MM/DDIYYYY) 3/13/2014 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). PRODUCER CONTACT NAME: Woodruff -Sawyer & Co. PHONE FAX Ext :415-391-2141 AiC Ne :415-989-9923 50 California Street, Floor 12 E-MAIL San Francisco CA 94111 ADDRESS: _ INSURER(S) AFFORDING COVERAGE NAIC # COVERAGES CERTIFICATE NUMBER: 19,111 REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INSURER A: INSURED DCELECT-01 INSURER B: DC Electric Group, Inc. INSURER C: 8023 Gravenstein Hwy. Cotati CA 94931 INSURER D: 111 Morphew Street San Rafael CA 94901 INSURER E: COVERAGES CERTIFICATE NUMBER: 19,111 REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED, NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES, LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. Department of Public Works ADDL'5UBRi POLICY EFF.4 POLICY EXP 111 Morphew Street San Rafael CA 94901 LTR TYPE OF INSURANCE INSR WVD POLICY NUMBER MMIDDfYYYY - MMIDDIYYYY LIMITS GENERAL LIABILITY EACH OCCURRENCE DAMAGE TO RENTED - COMMERCIAL GENERAL_ LIABILITY G PREMISES occurrencel$ CLAIMS -MADE OCCUR ( MED EXP (Any one person) S PERSONAL & ADV INJURY $ '., GENERAL AGGREGATE S GEN'L AGGREGATE LIMIT APPLIES PER PRODUCTS - COMP/OP AGO $ . ...- POLICY PRO-..,' LOC JErT AUTOMOBILE LIABILITY COMBINED SINGLE LIMIT f..(Ea. accident)....... _.. $ _._ _.... ANY AUTO BODILY INJURY (Per person) j $ ALL OWNED SCHEDULED ( ) i BODILY INJURY Per accident $ AUTOS --„_. , AUTOS - NON -OWNED ';, PROPERTY DAMAGE $ HIRED AUTOS .._. AUTOS jeer acc dent) _.. _.. . UMBRELLA LIAB ,OCCUR EACH OCCURRENCE $ , ___...._. __. a EXCESS LIAB CLAIMS -MADE AGGREGATE S DED I RETENTION $ A WORKERS COMPENSATION I bO9046814 1912014 �1(9i2015 X A OFR AND EMPLOYERS' LIABILITY YIN TORY IIS - ANY PROPRIETORiPARTNEP. EXECUTIVE E L EACH ACCIDENT $1.000,000 OFFICER/MEMBER EXCLUDED? ❑ ;NIA -, ----- ---- (Mandatory in NH) E.L. DISEASE - EA EMPLOYEE $1 000,000 styes, describe under .__ .._.. DESCRIPTION OF OPERATIONS below --. EL, DISEASE - POLICY LIMIT j $1,000.000 DESCRIPTION OF OPERATIONS I LOCATIONS I VEHICLES (Attach ACORD 101, Additional Remarks Schedule, if more space is required) Job: On Call Electrical Maintenance within the City of San Rafael. CERTIFICATE HOLDER CANCELLATION © 1988-2010 ACORD CORPORATION. All rights reserved. ACORD 25 (2010/05) The ACORD name and logo are registered marks of ACORD SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN City of San Rafael ACCORDANCE WITH THE POLICY PROVISIONS. Department of Public Works 111 Morphew Street San Rafael CA 94901 AUTHORIZED REPRESENTATIVE © 1988-2010 ACORD CORPORATION. All rights reserved. ACORD 25 (2010/05) The ACORD name and logo are registered marks of ACORD TO: Dianne Mitchell/Leslie B|ommquist City OfSan Rafael Department ofPublic Works 111M0rpheVVSt. San Rafael, CA 84915 Group, Incr DATE: November 18.2O14 PROJECT NAME: OnCall Electrical Maintenance PROJECT NO.: RE: Contract Copies Date No. Description 3 On Call Electrical Maintenance Contract Amendment 12 | | | Certificates ofInsurance | REMARKS: Hi Diane. As per your request, please find the enclosed signed contracts & insurance documents. If you have any questions, just let meknow. Thanks, Shannon _ /~ � Signed: P.O. Box 7525, Cotad, CA 94931 (707) 89240141 Office 088 525-8419 Fax Ucenoe#949S31 Attached x Mailed Faxed Hand Delivered X Contracts Change Order Specs Samples Drawings Plans Letter Documents Copies Date No. Description 3 On Call Electrical Maintenance Contract Amendment 12 | | | Certificates ofInsurance | REMARKS: Hi Diane. As per your request, please find the enclosed signed contracts & insurance documents. If you have any questions, just let meknow. Thanks, Shannon _ /~ � Signed: P.O. Box 7525, Cotad, CA 94931 (707) 89240141 Office 088 525-8419 Fax Ucenoe#949S31 PROFESSIONAL SERVICES AGREEMENT/CONTRACT COMPLETION CHECKLIST AND ROUTING SLIP Below is the process for getting your professional services agreements/contracts finalized and executed. Please attach this "Completion Checklist and Routing Slip" to the front of your contract as you circulate it for review and signatures. Please use this form for all professional services af4reements/contracts (not just those requiring City Council approval). This process should occur in the order presented below. Step Responsible Description Completion Department Date 1 City Attorney Review, revise, and comment on draft _agreement. 2 Contracting Department Forward final agreement to contractor for their signature. Obtain at least two signed originals from contractor. 3 Contracting Department Agendize contractor -signed agreement for Council approval, if Council approval necessary (as defined by City Attorney/City Ordinance'). 4 City Attorney Review and approve form of agreement; J.. bonds and insurance certificates and, endorsements. { 5 City Manager / Mayor / or Agreement executed by Council authorized Department Head official. 6. City Clerk City Clerk attests signatures, retains original agreement and forwards copies to the ' V contracting department. To be completed by Contracting Department: r A f� Project Manager: y t ! C` r �� Project Name; t Agendized for City Council Meetingof (if necessary): If you have questions on this process, please contact the City Attorney's Office at 485-3080. Council approval is required if contract is over $20,000 on a cumulative basis. A Laraine Gittens From: Leslie Blomquist Sent: Wednesday, November 12, 2014 11:51 AM To: Lisa Goldfien Cc: Laraine Gittens Subject: RE: PSA with DC Electric 111 1 111 111 11 1 1•111 III lil III! III , r.1111 111 Jill III III Jill 111111 111 1! I'll 111 1111 1 1 - a• •. Leslie Blomquist, P.E., T.E. Associate Civil Engineer City of San Rafael, Department of Public Works Ph: 415.485.3473 Fax: 415-485.3334 From: Lisa Goldfien Sent: Wednesday, November 12, 2014 11:34 AM To: Leslie Blomquist Cc: Laraine Gittens Subject: PSA with DC Electric Ni Leslie: I believe we requested a change to the contract language for this agreement (increasing scope by $50,000) a couple of weeks ago, but I haven't received an updated agreement. Can you advise on the status of the agreement? Thanks, Lisa Lisa A. Goldfien Assistant City Attorney City of San Rafael 1400 Fifth Avenue San Rafael, CA 94901 Tel: (415) 485-3080 Fax: (415) 485-3109 email: This email and any attached files are CONFIDENTIAL and PRIVILEGED, intended only for the use of the individual or entity named as the recipient, If you have received this ,-mail in error, please destroy it and notify the sender by reply to • encdyof Thank you. CITY OF SAN RAFAEL INSTRUCTIONS: USE THIS FORM WITH EACH SUBMITTAL OF A CONTRACT, AGREEMENT, ORDINANCE OR RESOLUTION BEFORE APPROVAL BY COUNCIL / AGENCY. SRRA / SRCC AGENDA ITEM NO. :.> DATE OF MEETING: 10/20/14 FROM: NADER MANSOURIAN • DATE: 10/9/14 TITLE OF DOCUMENT: RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN RAFAEL AUTHORIZING THE PUBLIC WORKS DIRECTOR TO EXECUTE AN AMENDMENT TO THE ON-CALL ELECTRICAL MAINTENANCE CONTRACT WITH DC ELECTRIC GROUP, INC. TO INCREASE THE MAXIMUM NOT TO EXCEED AMOUNT BY $50,000 ANNUALLY, INCREASING THE TOTAL NOT TO EXCEED AMOUNT UNDER THE AGREEMENT TO $200,000 ANNUALLY. Department.. ., Head (signature) (LOWER HALF OF FORM FOR APPROVALS ONLY) APPROVED AS COUNCIL / AGENCY APPROVED AS TO FORM: AGENDA ITEM: -T i L_ (I Aj�(j FE City Manager (signature) City Attorney (signature) NOT APPROVED REMARKS: File No.: 01.01.02.01