HomeMy WebLinkAboutPW St. Resurfacing 2013-14; NOC RecordedAgenda Item No: 4. f
Meeting Date: February 2, 2015
SAN RAFAEL CITY COUNCIL AGENDA REPORT
Department: Public Works
Prepared by: /`�� City Manager Approval:
Director of Public Works
File No.: 16.06.82
SUBJECT: ACCEPT COMPLETION OF THE STREET RESURFACING 2013-2014
PROJECT, CITY PROJECT NO. 11220, AND AUTHORIZE THE CITY CLERK
TO FILE THE NOTICE OF COMPLETION
RECOMMENDATION: Staff recommends that the City Council accept completion of the project and
authorize the City Clerk to file the Notice of Completion.
BACKGROUND: Resurfacing of City streets is a vital and important program that improves a portion of
the City's 175 miles of roadways. Previous experience has shown that resurfacing local streets presents
many advantages to the community, residents and the City by significantly reducing maintenance costs,
increasing property values and providing residents with a better look and feel of their community.
The Street Resurfacing 2013-2014 project was listed in the City's Five Year Capital Improvement
Program and included surface treatments of micro -surfacing and asphalt pavement overlay to the
following 18 roadway segments:
Roadwav Seement
Birchwood Ct.
between
Butternut Dr.
and
end
Butternut Dr.
between
Montecillo Rd.
and
end
Canyon Oak Dr.
between
Old Lucas Valley Rd.
and
end
Corte Capistrano
between
Salvador Way
and
end
Corte Miguel
between
Skyview Ter.
and
end
Court St.
between
Mission Ave.
and
5`h Ave.
Los Robles Dr.
between
Clorinda Ave.
and
End
Lucas Park Dr.
between
Montevideo Wy.
and
End
Mahogany Dr.
between
Butternut Dr.
and
End
Montecillo Rd.
between
Tamarack Dr.
and
438 Montecillo
Pecan Dr.
between
Butternut Dr.
and
End
Salvador Wy.
between
Skyview Ter.
and
End
FOR CITY CLERK ONLY
File No.: 4—1 - & S.
Council Meeting: 2-01 S
Disposition: 6,,P6F,_C
SAN RAFAEL CITY COUNCIL AGENDA REPORT / Page: 2
Roadwav Seement
Santiago Wy.
between
Las Gallinas Ave.
and
end
Skyview Ter.
between
Las Gallinas Ave.
and
End
Spinnaker Point Dr.
between
Bahia Way
and
Portsmouth Cv.
Tan Oak Cir.
between
Canyon Oak Dr.
and
Canyon Oak Dr.
Upper Toyon Dr."
between
Poplar St.
and
Makin Grade
W. Seaview Ave.*
between
Seaview Ave.
and
Seaview Ave.
*Portions of these roadways are within the jurisdiction of Marin County.
The project was advertised in accordance with San Rafael's Municipal Code on July 31, 2014, and sealed
bids were publicly opened and read aloud on August 21, 2014 at 10:00 AM.
The following summarizes the project milestones and working days:
Working Non -Working
item ....... ......._____..... ____....�._ ..
Date
_.11
Das days
� _ .._..
Date of ContractSe tember 014 2, 2 - -
_..._........ ... _ _ . .....
Date of Notice to Proceed
September 15, 2014
-
__.._ .._ ........ .. ................. .
Construction Work Commencement
....... _ ..
September 29, 2014
.
- -
All Work Complete (Includm� Punch List Items
..
_
December 22, 2014
_ ._...._.. _.....
-
Working Days Allowed b�wContract40
-
Working Days Allowed by Change Order / Extra
_.m_.,,..
-m.___..-._n..,. .. m_.._..
2 -
Work
Non-WorkipZ Days Due to Weather
her
- 13
Non-WorkingDays Other Than
- 0
Actual Working Des Allowed
42
All work was completed within the amount of actual working days allowed. Staff recommends
acceptance of the project and recordation of the Notice of Completion.
ANALYSIS:
Pursuant to Civil Code Section 3093 the City is required to record a Notice of Completion upon
acceptance of the improvements by the City. This acceptance initiates a time period during which project
subcontractors may file Stop Notices seeking payment from the City out of the funds owed to the
Contractor for the project work.
FISCAL IMPACT:
Construction was completed within the originally authorized construction budget. The total project cost,
including advertisement, construction and reimbursements, is $808,622.54 as shown below.
Fundi, Sources:
Project Funding Sources CIP Allocation Amount
Gas Tax
$462,666.00
Measure A
..-...� $522,334.00
Total Available Funds $985..000.00
SAN RAFAEL CITY COUNCIL AGENDA REPORT / Page: 3
ExyI ses:
Design Costs Amount
Document Reproduction (i.e. Advertisement) $2,472.69
Design subtotal — $2,472.69
Construction Costs
Actual Construction Contract Amount Based on Measured Quantities $860,903.31
Contract Change Orders* $69,511.75
Construction Inspection Services-�-��$41,235 20
........— w ..—. �._..... .M
Anticipated Reimbursement from Various Utility Companies -$43,784.90
Reimbursement from County of Marin** -$126,582.91
Materials Sampling and Testing $4,867.40
Construction Subtotal = $806,149.85
Total Project Expense = $808,622.54
_.._ .... _.. ....... _ — .m..�,
*Includes the 5% retention to be paid 35 days after Notice of Completion is filed
**Reimbursement already received
The City's Street Resurfacing 2013-2014 project draws upon Gas Tax and Measure A. The project was
completed within the City Council originally approved project budget of $985,000.00.
The difference in funds between the actual project costs and the originally approved project budget will
be applied to various other roadway projects.
The project design was completed by Department of Public Works engineering staff at a cost of
approximately $31,000. Supplemental construction inspection by Public Works staff was required to
review and manage the construction work and contract inspector at an estimated cost of $26,000. The
total estimated staff cost of $57,000 is not shown in the tables above.
ACTION REQUIRED:
Staff recommends that the City Council accept completion of the project and authorize the City Clerk to
file the Notice of Completion.
Enclosures: Notice of Completion
Record Wnnoen tee.
Per GC 27383 and
When recorded mail to:
City of San Rafael
Esther C. Beirne, City Clerk
1400 Fifth Avenue
P. O. Box 151560
San Rafael, CA 94915-1560
II IIIIIII�llllllll!II'illlill Illlii'IIII�I
20 i n—uuU-4-1-55
Recorded I REC FEE 0.00
Official Records I
County of I CONFORMED COPY 0.00
11arin I
RICHARD 11. BENSON I
Assessor -Recorder I
County Clerk I
I
02:39PH 03 -Feb -2015 I Page 1 of 1
SPACE ABOVE THIS LINE FOR RECORDER'S USE
CITY OF SAN RAFAEL
NOTICE OF COMPLETION OF IMPROVEMENT
TO ALL PERSONS WHOM IT MAY CONCERN:
NOTICE IS HEREBY GIVEN for and on behalf of the City of San Rafael, County of Marin, State of
California, that there has been a cessation of labor upon the work or improvement and that said work
or improvement was completed upon the 22nd day of December, 2014 and accepted the 2nd day of
February, 2015; that the name, address and nature of the title of the party giving this notice is as
follows: The City of San Rafael, a municipal corporation, in the County of Marin, State of California,
within the boundaries of which said work or improvement was made upon land owned by said City
and/or over which said City has an easement, that said work or improvement is described as follows:
STREET RESURFACING 2013-2014 PROJECT
CITY PROJECT #11220
and reference is hereby made for a further description thereof to the plans and specifications approved
for said work or improvements now on file in the office of the City Clerk of said City, and said plans
and specifications are hereby incorporated herein by reference thereto; and that the name of the
Contractor who contracted to perform said work and make such improvement is
ARGONAUT CONSTRUCTORS
I declare under penalty of perjury that the foregoing is true and correct.
Executed at San Rafael, California, onvZ4-3, 20Z::�..
CITY OF SAN RAFAEL
A Municipal Corporation
By
NADER MANSOURIAN
Public Works Director
STATE OF CALIFORNIA
COUNTY OF MARIN
On this 3�L day of13Quo-1R`/ 20 rs before me, ESTHER C. BEIRNE, City Clerk of the
City of San Rafael, County of Marin, State of California, residing therein, personally appeared NADER
MANSOURIAN, (or proved to me on the basis of satisfactory evidence) to be the person (s) whose
name (s)( /are subscribed to the within instrument and acknowledged to me that-dDe/ she/ they
executed the same injr /her/their authorized capacity (ies), and that by(rii /her/their signature (s) on
the inatriimpnt the npr.cnn (c), nr the Pntity imnn hphalf of whirh flip npi-cnn (.c) grtpri- PXPri-ifM the
CITY OF SAN RAFAEL
ROUTING SLIP / APPROVAL FORM
INSTRUCTIONS: USE THIS FORM WITH EACH SUBMITTAL OF A CONTRACT, AGREEMENT,
ORDINANCE OR RESOLUTION BEFORE APPROVAL BY COUNCIL / AGENCY.
SRRA / SRCC AGENDA ITEM NO.
DATE OF MEETING: 2/2/15
FROM
DEPARTMENT:
Nader Mansourian
Public Works
DATE: 1/21/15
TITLE OF DOCUMENT:
ACCEPT COMPLETION OF THE STREET RESURFACING 13 -14, CITY PROJECT NO. 11220, AND
AUTHORIZE THE CITY CLERK TO FILE THE NOTICE OF COMPLETION.
Department Head (signature)
*** *** *** *** *** *** *** *** *** *** *** *** *** *** *** ***
(LOWER HALF OF FORM FOR APPROVALS ONLY)
APPROVED AS COUNCIL/ AGENCY
AGEND TEM:
Am,., ..,"
J/L -e
City Manager (signature)
NOT APPROVED
REMARKS:
APPROVED AS TO FORM:
City Attorney (signature)
File No.: 16.06.82