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Home My WebLink AboutCC JPA LTF 2015 Call for AppsC,ry n. 1 U#16� Agenda Item No: 3. c Meeting Date: February 17, 2015 SAN RAFAEL CITY COUNCIL AGENDA REPORT Department: City Clerk Prepared by: Esther C. Beirne City Manager Approval: q File: 4-13-96A SUBJECT: CALL FOR APPLICATIONS TO FILL ONE CITY OF SAN RAFAEL ADVISORY MEMBER POSITION ON THE MARIN COUNTY HAZARDOUS AND SOLID WASTE MANAGEMENT JOINT POWERS AUTHORITY LOCAL TASK FORCE (CC) BACKGROUND: The Marin County's Hazardous and Solid Waste Management Joint Powers Authority (JPA) Local Task Force (LTF) is to serve as an advisory committee to the JPA. The LTF provides viewpoints and concerns from concerned geographical, interest -based and industry -associated members. Seats on the LTF include public members from different areas of the County, solid waste haulers/facility operators, special districts, and one member from an environmental organization. The City of San Rafael, as outlined in the JPA governing documents, is allowed to appoint one citizen task force member. Alex Stadtner served as the San Rafael Local Task Force member since March, 2013, until his relocation in January of this year. RECOMMENDATION: It is recommended that Council: a) Call for applications to fill one City of San Rafael Advisory Member Position on the Marin County Hazardous and Solid Waste Management Joint Powers Authority Local Task Force b) Set deadline for receipt of applications for Tuesday, March 10, 2015 at 5:00 p.m. in the City Clerk's Office, Room 209, City Hall; and c) Set date for interviews of applicants at a Special City Council meeting to be held on Monday, March 16, 2015, at a time to be determined. ACTION: Approve staff recommendation. Enclosure: Vacancy Notice / Task Force Procedures Application Ethics Training Information FOR CITY CLERK ONLY File No.: -- 1 6 Marin Co. Hazardous and Solid Waste JPA LTF Council Meeting: a .... Disposition:..........................._....�:er{(::r� MARIN COUNTY HAZARDOUS AND SOLID WASTE MANAGEMENT JOINT POWERS AUTHORITY (JPA) LOCAL TASK FORCE ADVISORY MEMBER - CITY OF SAN RAFAEL APPLICATIONS to serve as Advisory Member for the City of San Rafael on the Marin County Hazardous and Solid Waste Management Joint Powers Authority Local Task Force are available at I u nye+.:°ii�nu-:9.u�. 9'wiril. Ilu� k and from the City Clerk's Office, City Hall, 1400 Fifth Avenue, Room 209, San Rafael, CA 94901. The deadline for filing applications is Tuesday, March 10, 2015 at 5:00 p.m. in the City Clerk's Office. RESIDENTS OF THE CITY OF SAN RAFAEL ONLY MAY APPLY. The purpose of the Local Task Force (LTF) is to serve as an advisory committee to the JPA. The LTF provides viewpoints and concerns from geographical, interest -based and industry - associated members. Seats on the LTF include public members from different areas of Marin County, solid waste haulers/facility operators, special districts and one member from an environmental organization. The LTF specifically assists in the review of the JPA's Integrated Waste Management Plan, advises on emerging solid waste issues, and assist the Board with Zero Waste Plan strategy development. Interviews of applicants will be held at a Special Meeting of the San Rafael City Council on Monday, March 16, 2015, at a time to be determined, to fill the vacant position on the Local Task Force. ESTHER C. BEIRNE City Clerk City of San Rafael Dated: February 18, 2015 CITY OF SAN RAFAEL APPLICATION TO SERVE AS MEMBER OF Marin County Hazardous and Solid Waste Management Joint Powers Authority Local Task Force I NAME: STREET ADDRESS: CITY/STATE/ZIP CODE: RESIDENT OF THE CITY OF SAN RAFAEL FOR PRESENT POSITION: NAME OF FIRM: BUSINESS ADDRESS: * HOME & BUSINESS PHONE: * E-MAIL ADDRESS: EDUCATION: I PARTICIPATION IN THE FOLLOWING CIVIC ACTIVITIES: MEMBER OF FOLLOWING CIVIC ORGANIZATIONS: MY REASONS FOR WANTING TO SERVE ARE: DATE: SIGNATURE: YEARS Filing Deadline: Mail or deliver to: Date: Tues., March 10, 2015 City of San Rafael, City Hall, Dept. of City Clerk, Rm. 209 Time: 5:00 p.m. 1400 Fifth Avenue, Room 209, San Rafael, CA 94901 Information kept confidential to the extent permitted by law NOTICE TO BOARD & COMMISSION APPLICANTS REGARDING ETHICS TRAINING On January 1, 2006, a new law became effective that requires two (2) hours of ethics training of the local legislative bodies by January 1, 2007. This new law defines a local legislative body as a "Brown Act" governing body, whether permanent or temporary, decision-making or advisory, and created by formal action of the City Council. In other words, any person serving on a City Council, Board, Commission, or Committee created by the Council is subject to this ethics training requirement. After this initial class, training will be required every two years. Ethics training can be accomplished by taking a 2 -hour class or self -study. Currently, only "in-person" classes are available. Self -study classes are being developed and should be available in the next several months. You may seek reimbursement for taking any authorized ethics class. The city staff member that is assigned to your committee can help you with the reimbursement process. After you have completed the ethics class, a copy of your certificate needs to be given to the City Clerk for our files. AB 1234 (Salinas). Local Agencies: Compensation and Ethics Chapter 700, Statutes of 2005 This law does the following: Ethics Training: Members of the Brown Act -covered decision-making bodies must take two hours of ethics training every two years, if they receive compensation or are reimbursed expenses. The training can be in-person, online or self -study. For those in office on 1/1/06, the first round of training must be completed by 1/1/07. Expense Reimbursement -- Levels: Local agencies which reimburse expenses of members of their legislative bodies must adopt written expense reimbursement policies specifying the circumstances under which expenses may be reimbursed. The policy may specify rates for meals, lodging, travel, and other expenses (or default to the Internal Revenue Service's (IRS) guidelines). Local agency officials must also take advantage of conference and government rates for transportation and lodging. Expense Reimbursement -- Processes: Local agencies, which reimburse expenses, must also provide expense reporting forms; when submitted, such forms must document how the expense reporting meets the requirements of the agency's expense reimbursement policy. Officials attending meetings at agency expense must report briefly back to the legislative body at its next meeting. Marin County Hazardous & Solid Waste Management JPA LTF