HomeMy WebLinkAboutFD Personnel Actions; Fixed Term Administratorc,rr of Agenda Item No: 3.j
I�V,,
Meeting Date: March 16, 2015
SAN RAFAEL CITY COUNCIL AGENDA REPORT
Department: Fire
Prepared by: Deirdre Dolan, HR Dire t r, and City Manager Approva�r����""`C
Christopher Gray, Fire Chief 6
SUBJECT: ADOPT RESOLUTION APPROVING THE FOLLOWING PERSONNEL
ACTION:
1. Approve a three-year Fixed -Term Position (9917 -Advanced Seasonal
Temp) that will serve as a Fire Administrator
RECOMMENDATION: Adopt Resolution
BACKGROUND:
The number one challenge within the Fire Department is lack of sufficient administrative
support at a management level to provide for the demands of the department and community
we serve. Eight administrative related positions were reduced in Fire through the Great
Recession. The Battalion Chiefs oversee ten stations in a busy Operational Area and work a 56
hour schedule/48 hour shift and are able to complete only a portion of the administrative work
required to sustain and advance the department. As a result, some critical administrative
responsibilities are being minimally addressed or unmet entirely.
ANALYSIS:
The addition of a fixed term Fire Administrator will enable the department to address critical
administrative management needs. The position will serve as a non -safety, administrative
member of the Fire Department's Command Staff, and be responsible for management of
administrative support to the Fire Chief and operational staff of the Fire Department. The Fire
Administrator will also assist as necessary with the development and operation of shared
services agreements, restructuring of important contracts such as CSA 19 with Marin County
that will need to be revised in conjunction with construction of a new station, and
implementation of Measure E.
Filling the position on a fixed term basis is appropriate given that funding is through a limited
rather than ongoing source (Paramedic Fund) and is anticipated to be temporary while shared
services that might eventually encompass these duties are being explored.
FISCAL IMPACT:
FOR CITY CLERK ONLY
File No.: I 4 1
Council Meeting: 3f ISkb-0►5
SAN RAFAEL CITY COUNCIL AGENDA REPORT / Page: 2
The Fiscal Year 2014/15 Fire Department Paramedic Fund includes funding which can be
allocated to the fixed term Fire Administrator position. The full time fixed term Fire
Administrator position is estimated to cost up to $164,126 per year. The addition of the Fire
Administrator position will increase the Fire Department's total staffing from 80.75 FTE to 81.75
for the duration of the fixed term assignment.
OPTIONS:
• Approve the Resolution to implement the above recommendation.
• Request changes to the recommendation.
• Direct staff to develop alternatives to the recommendation.
ACTION REQUIRED:
Adopt Resolution as presented.
ATTACHMENTS:
• Resolution Regarding the Requested Action
RESOLUTION NO. 13889
RESOLUTION OF THE SAN RAFAEL CITY COUNCIL APPROVING A FIXED TERM
FIRE ADMINISTRATOR POSITION
Whereas, the Fire Department has determined that there is a need for Fire
Management administrative services; and
Whereas, a fixed term Fire Administrator position will help meet the management
administrative needs of the Fire Department while shared services with other agencies
continue to be explored; and
Whereas, the Paramedic Fund budget includes funding that can be allocated to the
proposed fixed term position.
NOW, THEREFORE BE IT RESOLVED, that the City Council hereby approves the
following personnel action:
1. Approve a three-year Fixed -Term Position (9917 -Advanced Seasonal
Temp) that will serve as a Fire Administrator
I, Esther Beirne, Clerk of the City of San Rafael, hereby certify that the foregoing
resolution was duly and regularly introduced and adopted at a regular meeting of the
San Rafael City Council held on March 16, 2015 by the following vote, to wit:
AYES: COUNCILMEMBERS: Colin, Gamblin, McCullough & Mayor Phillips
NOES: COUNCILMEMBERS: None
ABSENT: COUNCILMEMBERS: Bushey
.
ESTHER BEIRNE, City Clerk
CITY OF SAN RAFAEL
ROUTING SLIP / APPROVAL FORM
INSTRUCTIONS: USE THIS FORM WITH EACH SUBMITTAL OF A CONTRACT, AGREEMENT,
ORDINANCE OR RESOLUTION BEFORE APPROVAL BY COUNCIL / AGENCY.
SRRA / SRCC AGENDA ITEM NO. a
DATE OF MEETING: March 16, 2015
FROM: Deirdre Dolan, Human Resources Director
DEPARTMENT: Human Resources / Management Services
DATE: March 11, 2015
TITLE OF DOCUMENT: ADOPT RESOLUTION APPROVING THE FOLLOWING PERSONNEL ACTION:
Approve a three-year Fixed -Term Position (9917 -Advanced Seasonal Temp) that will serve as a Fire
Administrator
ik'_�'(' �V,� . . ............... _1_-.._'..._'_'_
Department Head (signature)
*** *** *** *** *** *** *** *** *** *** *** *** *** *** *** ***
(LOWER HALF OF FORM FOR APPROVALS ONLY)
APPROVED AS COUNCIL / AGENCY
AGENDA ITEM:
f
City Manag r (signature)
NOT APPROVED
u011
APPROVED AS TO FORM:
AL j J�n pfi�-
City Attorney (signatur