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Agenda Item No:
Meeting Date:
5.a
March 16, 2015
SAN RAFAEL CITY COUNCIL AGENDA REPORT
Department: Public Works
Prepared by: u /✓1 ` Fc City Manager Approval - -
p
Director of Public Works
File No.: 01.15.
SUBJECT: RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN RAFAEL
APPROVING SAN RAFAEL'S 3 -YEAR CAPITAL IMPROVEMENT PROGRAM
FOR FISCAL YEARS 2015/16 THROUGH 2017/18.
RECOMMENDATION
Staff recommends that the City Council adopt the resolution approving San Rafael's 3 -year Capital
Improvement Program (CIP) for fiscal years 2015/16 through 2017/18.
BACKGROUND
CAPITAL IMPROVEMENT PROGRAM
The Capital Improvement Program (CIP) is a planning document developed by the Department of Public
Works to manage new construction repairs, and improvements to the City's infrastructure. The CIP
consists of 4 categories:
• City Owned Properties (COP)
• Drainage (D)
• Right of Way (R/W)
• Traffic (T)
Public Works is responsible for 23 buildings, 12 stormwater pump stations, a 112 mile storm drain
system, 34 miles of ditches, 175 miles of roads, 86 traffic signals, 25 parks/mini parks and playing fields,
and more than 4,400 street lights. All require constant maintenance. Some are more than 40 years old
and are in need of significant improvements. The purpose of the CIP is to identify some of these
deficiencies in order to provide policy makers with an opportunity to prioritize projects and allocate
resources accordingly.
Public Works has traditionally utilized a 5 -year Capital Improvement Program cycle. The department
reviews outstanding needs annually to formulate a comprehensive "to do" list. Large projects such as the
Andersen Drive crossing, which must be in place prior to the initiation of rail services to Larkspur, may
require shifting some listed projects to future years due to limited staff and budgetary resources.
FOR CITY CLERK ONLY
File No.:
Council Meeting:
Disposition: �0 il� � S,7 y
SAN RAFAEL CITY COUNCIL AGENDA REPORT / Page: 2
To address this issue, we propose a more condensed 3 -year CIP cycle. This allows for a 3 -year window
to complete complex projects. Less complex projects can still be completed in shorter time frames. The
3 -year CIP provides policy makers with a more realistic timeframe for projects.
CIP MANAGEMENT
The Capital Improvement Program is managed by the Department of Public Works. The Department has
47 full time employees, 11 of whom are in the Engineering Division. That division is responsible for the
following 6 areas of service:
CIP
Provide design and construction services for the City's Capital Improvement
Program, individual department project implementation, state and federal grant
management.
Traffic
Manage traffic operations and on -street parking. Manage 86 traffic signals,
4,400 street lights and the City's Traffic Coordinating Committee which
coordinates with Police, Fire, City Attorney's Office, Community Development
and Parking Services to address public complaints relating to traffic issues. The
division utilizes traffic models and technical expertise to manage traffic
operations and perform development impact analyses.
Land Development
Provide subdivision, design review and building permit review services to
identify infrastructure improvements for private development within the City.
Coordinate with Planning and Building Division.
Permits
Provide design review, construction review and assistance to utilities, property
owners and other entities performing work within the public right-of-way.
Administer and inspect grading, in compliance with the planning process,
dredging, tideland, transportation, license agreements and other permits. Manage
mandated programs such the Marin County Stonnwater Pollution Prevention
Program (MCSTOPPP).
Public Service
Address public concerns, provide over the counter services, property
investigation, map assistance, FEMA maps, the City's Graphic Information
System (GIS) and general public assistance.
Administration
Oversight of department goals and objectives and departmental budget.
CIP FUNDING SOURCES
CIP projects are funded with local, federal and state resources and fees, many of which have specific
compliance deadlines and requirements. For instance, federal and state grants for roadway resurfacing
projects must meet strict engineering, environmental, construction management and regulatory
requirements. The use of certain finding sources is strictly defined. For example, Traffic Mitigation
Fees can only be used for projects identified in Exhibit 21 of Policy 6A of General Plan 2020.
The Department of Public Works has matched each project with the appropriate funding source to
maximize available resources. Table 1 details finding and estimated allocations for fiscal year 2015/16.
Funding in City Right of Way, Drainage, Traffic, and a portion of City Owned Property projects are
generally supported by grants, Gas Tax, Traffic Mitigation Fees and the Storm Water Fund. A total of
$5.3 million is available from these finds. Combining this total with the allocation from the Building and
Parking Services Funds ($1.3 million) brings total finding to $6.5 million, as detailed in Table 1 and in
Exhibit A.
SAN RAFAEL CITY COUNCIL AGENDA REPORT / Paye: 3
Federal and state grant opportunities have decreased over the past 5 years although grant management
requirements have increased significantly. This complexity equates to detailed documentation and
required paperwork that is highly staff intensive. In some cases, small grants available to local
jurisdictions are so staff intensive that they are no longer cost effective. Nevertheless, the Department of
Public Works continues to secure federal and state grants to support our infrastructure and to meet the
City's goals and objectives.
CIP PROJECTS COMPLETED IN FY2014/15
Over the last fiscal year, Department of Public Works staff completed 26 CIP projects. While all these
projects are important there are six of particular significance.
Safe Routes to School Davidson
This project included sidewalk improvements on both sides of Lindaro Street from Andersen
Drive to Davidson Middle School. The installation of a new sidewalk was complex and required
coordination with property owners and businesses. This project was federally funded, which
increases the amount of paperwork and approvals required. It was completed under budget and
on time.
Point San Pedro Road Resurfacing
This project included resurfacing Point San Pedro Road from Union Street to the Dutra Rock
Quarry Entrance, a distance of approximately 4.5 miles with multiple lanes. This was a joint City
of San Rafael and County of Marin project. It was administered by the County and completed
this fiscal year. A project of this size, which impacted several communities, required Public
Works staff to work closely with the County to address issues such as localized flooding, access
improvements and field modifications. Public Works staff will address the remaining minor
signage modifications and striping issues.
SMART
Sonoma Marin Area Rail Transit (SMART) has initiated significant construction throughout San
Rafael. This rail system, inactive since the 1960's in some areas, is now being fully replaced with
the intent to initiate active rail service in 2016/17. SMART has completed replacing its rail
crossings to the Downtown Station location and is completing the installation of track and
improvements to adjacent facilities such as the Puerto Suello Tunnel. This major project will
continue to require a significant amount of City staff time. Roadway closures, conduit
connection, station amenities and interaction with other agencies require constant coordination.
SMART will conduct rail testing throughout its line in the next year. Construction of station
amenities and related issues must be addressed by the City prior to the initiation of rail
operations.
SMART is seeking finding to extend rail service from downtown San Rafael to Larkspur,
utilizing a section of railway that crosses Andersen Drive. When Andersen Drive was
constructed in the 1990's, the California Public Utilities Commission (CPUC) required the City
to provide a safe rail crossing at this location. The City is currently developing Andersen Drive
crossing designs that will be submitted to the CPUC, for implementation prior to the activation of
Larkspur rail service. Obtaining approval for this crossing will be a difficult process, since it
involves the CPUC as well as coordination with SMART and other impacted parties. The
Department of Public Works intends to develop a plan that is acceptable to the CPUC by the time
rail service is activated in this area.
Citywide Street Resurfacing
Resurfacing of the City's 175 miles of roadways provides safe access for residents and
businesses. In the last fiscal year, the City resurfaced more than 18 roadway segments. Each
SAN RAFAEL CITY COUNCIL AGENDA REPORT / Paae: 4
year the Department of Public Works examines all roadway candidates for resurfacing, performs
field reviews and prioritizes repairs based on roadway conditions, the intensity of vehicle usage
and several other factors. Staff also considers various repair options. For example, some
segments that simply show signs of surface wear and tear are slated for a slurry seal or micro seal
treatment which locks in the aggregate on the top layer of the roadway. Other roadways showing
signs of sub -base failure and/or significant potholes or drainage issues must be fully ground and
resurfaced. Curb ramps on most of these roadways were improved prior to resurfacing in order to
comply with federal and state accessibility regulations.
City Hall 3`d floor HVAC Improvements
City Hall, built in the mid -1960's, utilized original heating and ventilation units until a few years
ago when the units were replaced. The systems that deliver heat and cool air to offices and public
spaces were replaced on the 151 floor and partially replaced on the 2nd floor last year. Third floor
modifications were completed this year, which included replacing mixing boxes, abatement of
hazardous material and replacing a portion of the ceiling. This construction occurred over a
holiday weekend and at night to minimize impact to the public and 3`d floor employees.
Library Carpeting Replacement
The Downtown City library is located in one of the oldest and most heavily used buildings in San
Rafael. The library is open to the public 7 days per week. This project replaced carpeting
throughout the building. The age of the building also required abatement of hazardous material
prior to the installation of new carpeting. The work was completed on time and under budget.
A summary of completed projects is provided in Table 2 and in Exhibit A.
A number of unavoidable emergency projects were completed but not listed in the previous year's CIP.
Their immediacy demonstrates the continued deterioration of our infrastructure. Lower priority
repair/improvement needs evolved into high priority and often costly emergencies.
ACTWE CIP PROJECTS
Currently, staff is managing 40 capital projects with a wide range of complexity. They are prioritized by
safety issues, grant deadlines and the extended time frames (i.e., several years) needed for some of the
projects. Table 3 lists active CIP projects.
Other active and continuing programs such as the Marin County Storm Water Pollution Prevention
Program (MCSTOPPP) are shown as projects in Table 3. This mandatory program requires San Rafael
to comply with state and federal regulations for minimizing waterway erosion and pollution.
MCSTOPPP will evolve, and become more costly, in the next few years in order to comply with more
complex and restrictive conditions. The same engineering staff and finding sources are utilized to
manage this program.
FY 2015/16 CIP PROPOSED PROJECTS
Public Works staff met with department directors to develop and prioritize a listing of current needs for
the City's 23 buildings. Many of these buildings are in need of significant improvements based on their
age and the amount of use they receive. As a result of this meeting, 9 new projects were added to the CIP
project list. They are shown in Table 4. The new projects, as well as those shown in last year's CIP,
were then reprioritized. Staff recommends 15 projects for this year's City -Owned Property projects list.
In addition, the FYI 5/16 Capital Improvement Program includes four (4) Drainage projects, twenty (20)
Right of Way projects, and two (2) Traffic projects. This brings the total number of new projects to 41.
Table 5 lists recommended 2015/16 projects and defines their scopes.
SAN RAFAEL CITY COUNCIL AGENDA REPORT / Page: 5
Exhibit A, attached to this report, details the three year plan for all these projects.
Based on these recommendations, $750,000 is needed from the Building Fund (#603) for the projects
listed for this fiscal year. We also recommend a one-time general fund allocation of $850,000 to augment
the Stormwater Fund (#205) for the repair of the Rossi Pump Station and the repair of the failing culvert
behind #7 Beechwood. A total of $1,752,500 of grants and other funding also supports the projects listed
in Table 5. As noted earlier, the list of projects continues to grow as our infrastructure degrades.
Projects associated with the City's Measure A Open Space Initiative are not shown. The Community
Services department is working with other City departments to develop a work plan and project list
related to this measure and will be bring a recommendation to the City Council in the near future.
Based on discussions with department directors and subsequent meetings with the City Manager, some
projects listed in last year's CIP have been determined to have a lower priority than those listed in this
year's CIP. For example repainting the exterior of the Downtown Library, originally noted in last year's
CIP as unfunded, has been reprioritize based on the discussion with the department directors. Projects
that are reprioritized are listed as "Unfunded Projects" in Exhibit A.
DISCUSSION
The City of San Rafael, like many other jurisdictions, has a need for improvements that exceeds the
budget available. Our infrastructure continues to deteriorate with increased use. This situation requires
the City to make difficult decision related choosing projects that best serve the entire community.
Each year new projects are brought forward and evaluated for the CIP. Many of these projects affect the
health and safety of the public. Unfortunately some of the projects that may have been on the CIP list for
many years continue to be re -prioritized based on the fact that there are other higher priority projects.
Bungalow Avenue Reconstruction is one such project. Other projects that have more of an impact on the
entire City's population have been addressed before Bungalow Avenue Reconstruction. The following
details the issues related to this project:
Bungalow Avenue Reconstruction — Postpone, and e -evaluate with next year's projects.
Bungalow Avenue is an older roadway in San Rafael. It utilizes non-standard curbs and gutters,
which pose significant problems. Vehicles passing each other tend to drive in the gutter areas
which are so low that some vehicles bottom out. Access to adjacent properties across these low
gutters is also problematic and tends to damage vehicles and the roadway. Replacing the curb
and gutter was originally investigated and found to be possible but would require lowering of the
roadway. With older roadways we have found that the utilities tend to be fairly shallow, meaning
that a full reconstruction of the roadway, curb and gutter and sidewalk will require lowering
utilities as well. Repairing this short section of roadway will be costly and will require a
significant amount of time. This project has been reprioritized over the last several years just
based the complexity and the cost of the project, which is estimated to be more than $800,000.
Staff recommends postponing this project due to higher priority projects. The current roadway is
traversable but is in need of some minor resurfacing, which will extend its life for approximately
3 years.
Storm Water Fund #205 — Allocate additional funding
The Stonn Water Fund #205 is utilized to support the operations and maintenance of all 12 City storm
water pump stations. Operationally, the cost of maintaining the pumps has increased over the years;
however, the revenue generated to support this function has not changed. As a consequence, there is only
sufficient funding to support the operational budget. Additional finding is needed to support Capital
Improvements associated with maintaining these structures. The following details the additional finding
needed to support this budget center:
SAN RAFAEL CITY COUNCIL AGENDA REPORT / Page: 6
Rossi Pump Station & #7 Beechwood Court
Currently there are 12 stormwater pump stations throughout the City of San Rafael. These
stations minimize flooding to various areas in low lying areas. Rossi Pump Station was built
many years ago and is experiencing significant deterioration from exposure to salt water. This
particular station provides protection for properties in the vicinity of Harbor Way, Francisco
Blvd. East and portions of the Bret Harte neighborhood.
The Stormwater Fund's only revenue source is property tax assessments totaling $785,000
annually. This funding is used for stormwater infrastructure operations and the maintenance of
the City's 12 stormwater pumps. In fiscal year 2014/15, a total of $717,000 is available for
routine maintenance. This leaves very little funding for the significant capital improvements
necessary for our pump stations. Currently, some previous year funding is available to support a
portion of the work proposed for Rossi Pump Station. However, in order to provide the necessary
improvements to keep this station functioning, addition funding is necessary. We recommend
supplementing this budget with a General Fund allocation of $850,000 to support the repairs to
the Rossi Pump Station and the repair of the deteriorated culvert system at #7 Beechwood Court.
WORK LOAD & RESOURCES
The listed capital projects will be managed by Engineering Division staff, supplemented by consultant
resources. Many projects cannot be completed within one year since they involve permitting and external
agency involvement. Other smaller projects will be combined wherever possible for purposes of
efficiency and to maximize construction funding. The Department of Public Works intends to complete
the majority of currently active projects prior to initiating the new projects identified in this year's CII'.
OPTIONS
1. The Council may accept the recommendation to initiate the projects listed within this document
for Fiscal Year 2015/16 Capital Improvement Program
2. The Council may direct staff to reprogram the list based on different funding and the needs of the
City. In this case, the Department of Public Works will make any changes to the CIP and include
the modifications when the Fiscal Year 2015/16 Budget is finalized.
ACTION REQUIRED
Adopt Resolution.
Enclosures: Table 1 — CIP — Funding Sources
Table 2 — FY 14/15 Completed Projects
Table 3 — Active Projects
Table 4 — New Projects Added to FY 15/16 CIP
Table 5 — FYI 5/16 CIP Projects/Descriptions
Exhibit A - 3 -Year CIP Update Document
SAN RAFAEL CITY COUNCIL AGENDA REPORT / Page: 7
TABLE 1 (CIP - FUNDING SOURCES)
City Owned Pronerty (COP)
Description
Available from
Previous Fiscal
Years ($)
Anticipated
Allocation for
FY2015/16 ($)
Estimated Total
Available ($)
Building Fund (603)
$291,000
$750,000
$1,041,000
Parkin Fund (501)
Gas Tax Fund (206) $618,000
$250,000
$250,000
Other Funds (Grants, etc.)
$1,752,500
$1,752,500
Total Available for City Owned Property (COP) _ $1,291,000
Drainage (D)
Description
Available from
Previous Fiscal
Years ($)
Anticipated
Allocation for
FY2015/16 ($)
Estimated Total
Available ($)
Storm Water Fund (205)
$647,491
$785,000
$1,432,491
One Time General Fund Allocation
Gas Tax Fund (206) $618,000
$850,000
$850,000
Other Funds (Grants, etc.)
$1,752,500
$1,752,500
Total Available for Drainage (D) _ 1 $2,282,491
Right of Way (R/W)
Description Available from
Anticipated
Estimated Total
Previous Fiscal
Allocation for
Available ($)
Years ($)
FY2015/16 ($)
Gas Tax Fund (206) $618,000
$2,850,000
$3,468,000
Other Funds (Grants, etc.)
$1,752,500
$1,752,500
Total Available for Right of Way (R/W) _ 1 $5,220,500
Traffic (T)
Description Available from Anticipated Estimated Total
Previous Fiscal Allocation for Available ($)
Yeats ($) FY2015/16 ($)
Gas Tax Fund (206) $250,000 $250,000
Other Funds (Grants, etc.)
Total Available for Traffic (T) _ $250,000
SAN RAFAEL CITY COUNCIL AGENDA REPORT / Papc: 8
TABLE 2 — FY14/15 COMPLETED PROJECTS
No.
Project Name
Description
Cost(S)
I
Lifeline Transportation Program
Installation of bus pads, sidewalk
$831,995
Canal Neighborhood Pedestrian and
bulbouts, drainage improvements,
Transit Access and Safety
safety lighting, and enhanced roadside
Improvements Project, Phase 2
signs and striping at key intersections
and bus stops along Kerner Boulevard
behveen Bellam Boulevard and Canal
Street.
2
'I'hird & Cijos Parking Lot
Reconstruction of this parking lot
$384,907
including upgrades to meet current,
safety lighting, electric vehicle charging
station, landscaping, bicycle parking,
a stations, and increased safety.
3
Fairhills Drive Widening
Widen Fairhills west of Twin Oaks to
$52,077
)rovide two full width travel lanes
4
ADA/DOJ Curb Ramps 13/14
Install nine curb ramps as required by
$141,267
the DOJ Settlement Agreement. Ramps
located primarily in the Bret Harte
neighborhood.
5
PSP Median Landscaping
Install irrigation and landscaping within
$1,723,823
Improvements
the 4.5 miles of medians along PSP
Road between Union Street and the
Dutra Rock Quarry Entrance.
6
Kerner & Bahia Storm Drain
Install new catch basin and storm drain
$35,675
Modifications
pipe to reduce ponding.
Install new hardwood floor in the
7
B Street Conununity Center
$93,985
Auditorium Flooring Replacement
auditorium.
8
Parks Sidewalk & Pathways Repairs
Repair concrete sidewalk and asphalt
$137,269
(Measure A)
concrete pathways within seven city
owned parks
9
Second Street at Irwin Creek and
Install methacrylate treatment to seal
$42,781
Lindaro Street at Mahon Creek Deck
the deck cracks of two bridges
Rehab Project
10
Parkette Routine Landscape
This contract runs through the end of
$57,000
Maintenance
June, 2015 and can be renewed after
that time.
I 1
Street Resurfacing Curb Ramps
This project constructed I 1 ADA
$198,505
13/14
compliant curb ramps and storm dram
improvements, primarily in Terra Linda
and the downtown area.
12
N'fPP Bicycle Detection Camera
Install video detection at 7 intersections
$0
Installations (County Project)
Citywide to increase reliability and
sensitivity for bicycle detection.
County of Nlarin project, administered
through a City Encroachment Permit.
13
Broadview & Jewell Drainage
Install new catch basin and storm drain
$24,912
Improvements
pipe to capture water before leaving the
public ri lit -of -way.
SAN RAFAEL CITY COUNCIL AGENDA REPORT / Page: 9
14
Davidson SRTS
Install sidewalk on both sides of
$425,757
Lindaro between Woodland and
Andersen to remove gaps in the
pedestrian network and the impacts of
wide industrial access driveways.
15
Third & A Parking Garage Ramp
Upgrade the handrails on the pedestrian
$30,171
upgrades
ramp leading to A Street to meet current
code.
16
Street Resurfacing 13/14
Resurface 18 roadway segments
$808,622
Citywide.
Reconstruction of this parking lot
_
17
Fifth & Lootens Parking Lot
$257,152
including upgrades to meet current,
Estimated Total
safety lighting, electric vehicle charging
— Finalizing
station, landscaping, bicycle parking,
contract at the
pay stations, and increased safety.
time of this staff
report.
18
2013 City Hall Interior Improvement
Perform renovations and upgrades to
$200,634
Project
the first and second floors of the City
hall Building.
19
PSP Resurfacing (with County)
Resurface Point San Pedro Road
$625,000
between Union Street and the Dutra
Rock Quarry Entrance. This was a
cooperative project with the County of
Marin.
20
Third Floor HVAC Upgrade
Replacing the pneumatic mixing boxes
$237,170
with digitally controlled VAV boxes.
Replace a portion of the ceiling with an
acoustical ceiling tile.
Parking Structure
Create a detailed report with
$9,500
21
Upgrade/Replacement Study
recommendations on required upgrades
to comply with current State and
Federal Codes and Regulations at four
City owned parking facilities.
22
Fire Station 1 Driveway Apron
Upgrade the driveway apron to meet
$76,324
Reconstruction
City Library Carpeting Replacement
current ADA code.
23
Remove the existing carpeting, abate
$198,629
hazardous materials, and install new
carpeting
24
City Library Lighting Study and
Completed
$25,000
Replacements
25
Albert J Boro Community Center
Replace the carpet in the hallway of the
$54,632
Hallway Carpeting Replacement
Community Center
26
Third Street Traffic Study & After
Examine potential traffic modifications
Study performed
Study
to Third Street near Grand Avenue to
by City Staff.
improve traffic flow from Point San
Pedro Road.
SAN RAFAEL CITY COUNCIL AGENDA REPORT / Page: 10
TABLE 3 — ACTIVE PROJECTS
No.
Project Name
Status
Description
Estimated Cost
1
Fire Station Drill Tower
Design
Repair the east side of the drill
$40,000
Repair
tower located at Station 2. Repair
the fire escape and other training
mechanisms on this side of the
building.
2
Fire Station Speaker
Construction
Replace the emergency
$200,000
System Upgrades
notification system in the fire
stations.
3
B Street Community
Design
Replace the shingle siding at the B
$200,000
Center Siding
Street Community Center and
Replacement
associate lywood backing.
4
400 Canal Pump Station
Construction
Replace the flood control pumps
$146,316
at the Canal Street Pump Station.
5
H Street Roadway
Construction
This project is a cooperative
$1,200,000
Improvements
project with San Rafael Sanitary
District to replace the sanitary
main, storm drain culverts and
resurface the roadway from
Forbes to Fourth Street.
6
City Building Solar
Design
This project includes the
Staff time
Project
installation of solar facilities on 7
allocation to
City facilities. The equipment is
administer
being installed/maintained by
SolEd utilizing a power purchase
agreement.
7
Terra Linda Recreation
Construction
This project includes the
$687,500
Pool House
reconstruction of the existing pool
house and adding a classroom to
the facility. Construction to
commence in the Fall of 2015.
8
City Library Desks and
Design
This project includes examining
$90,000
Work Station Upgrades
the existing desks/counters and
service areas within the library
and making modifications to the
current furniture to better serve
the public and be more
ergonomically workable.
9
Albert J. Boro Center
On hold
This project includes installing a
$100,000
Basketball Court
basketball court on the east side of
the center. This project has been
designed but relies on donations
for the construction.
SAN RAFAEL CITY COUNCIL AGENDA REPORT / Page: 11
10
Apparatus Bay Heaters
Construction
3 Stations — Contractor selected —
$35,000
2 days per station to install.
Installation of heaters at Station
55 this week. Should be working
today. Other stations to follow.
I l
City Plaza Bench
Planning
Replace the benches at City Plaza.
$45,000
Replacements
12
IT Relocation to the 3`
On hold
This project will be initiated after
$25,000
Floor
the heating system on the 3`a floor
is replaced. Further space
planning efforts may be needed
for this project as well as
coordination with multiple
departments.
13
NTPP Puerto Suello
Construction
Construction resumed on March
$1,625,000
901
14
Traffic Signal Group
Construction
Construction continues. We are
$245,000
Relamping
about''/2 week ahead of schedule.
This project will re -lamp all
vehicle and pedestrian indications
(upgrading all to count -down
models). Some intersections will
be changed over at night, others
during the day. The contractor
has completed the signals in Terra
Linda and is currently working in
downtown San Rafael. Next will
be Andersen Drive and East San
Rafael.
15
Marin Transit Bus Stop
Construction
This project is managed by Marin
Staff time
Improvements
Transit and administered through
allocation to
an encroachment permit. This
administer
project will construct new curb
ramps and bus stop improvements
at various bus stops located
Citywide.
16
City Hall Steps Lighting
Construction
Increase the lighting on the upper
$5,000
level of steps leading to City Hall.
17
Francisco Blvd East at
_
Out to Bid
This project will remove the
$250,000
Medway "Bump"
bumps in the roads of FBE and
Repairs
FBW. Construction needs to be
coordinated with multiple utilities
(PG&E & MMWD) for their
facility relocations and with
SMART, due to the road closures,'
etc. Bids are due March 24`x'. We
hope to start construction in May.
18
NTPP FBE
Design
Widen the sidewalk on Francisco
$2,500,000
Boulevard East between Vivian
Street and the Grand Avenue
Bridge. No construction funding
identified.
SAN RAFAEL CITY COUNCIL AGENDA REPORT / Page: 12
19
Regional Transportation
Design
Upgrade the equipment at 14
$3,100,000
System Enhancements
signalized intersections around the
(OBAG)
fixture SMART rail station.
Construct new curb ramps,
widened sidewalk, drainage
improvements and relocate
obstacles out of the pedestrian
path of travel.
20
Second & Grand
Design
Modify the existing traffic signal,
$581,000
Intersection
widen the sidewalk on Grand
Improvements
Avenue between the intersection
and the bridge, relocate the
Montecito driveway and upgrade
the pedestrian curb ramps.
21
Del Presidio & PSP
Design
Resurface PSP Road between the
$825,000
Resurfacing
rock quarry and Biscayne.
Construct curb ramps at all
intersections. Install median
island on Del Presidio Blvd.
22
Andersen Drive Xing
Design
Install upgrades to the crossing.
$2,000,000
23
San Rafael Avenue Curb
Design
Construct 6 new curb ramps and
$200,000
Ramps
drainage repairs near Gerstle Park.
Reconstruct a portion of the wall
on the west side of the park.
24
ADA/DOJ Curb Ramps
Design
Construct 16 curb ramps on
$300,000
14/15
Devon Drive and Golden Hinde
Boulevard as required by the DOJ
Settlement Agreement.
25
Freitas/Las Gallinas
Design
Construct intersection
$1,720,000
Intersection
improvements including a new
Improvements
traffic signal, remove of the pork
chop islands, widen the
intersection to allow concurrent
left turn movements, lengthen left
turn queue pockets, traffic
monitoring equipment, storm
drain modifications. Reduce the
pedestrian crossing distance at
Freitas/Los Gamos by
constructing bulb outs.
26
Street Resurfacing 14/15
Design
Resurface various roadways
$1,325,000
Citywide.
27
Street Resurfacing 14/15
Design
Construct curb ramps required for
$325,000
Curb Rams
the upcoming resurfacing project.
28
Multi -Use Path Repairs
Design
Perform maintenance repairs to
$253,000
the Shoreline Park Path, Bahia
Vista School Path and the Mahon
Creek Path.
30
Grand Avenue Bridge
Grant
Construct a new bridge, adjacent
$1,300,000
Application
to the existing bridge, on Grand
Avenue for the exclusive use of
bicycles and pedestrians.
SAN RAFAEL CITY COUNCIL AGENDA REPORT / Page: 13
31
Davidson SRTS Phase 2
Grant
Construct non -motorized
$400,000
36
Finance Work Station
Application
transportation improvements on
$10,000
Space Planning
Lovell Avenue adjacent to the
37
Library Space Planning
Design
back entrance to Davidson Middle
$20,000
School
32
Rossi Pump Station
Other
Reconstruct Rossi Pump Station.
$1,200,000
33
Southern Heights Bridge
Grant
Reconstruct the Southern Heights
$1,617,000
Replacement
Application
Bridge.
34
Baypoint HOA Street
Other
Baypoint Neighborhood HOA
$0
39
Lighting Replacement
Abatement — Demolition of the
will replace the existing street
Demolition & Parking
and Maintenance MOU
lights in their neighborhood with a
Lot
installation of a temporary City
custom nautical themed light/pole.
Staff Parkin Lot.
40
Fire Station 2 Drainage
The HOA will also maintain the
Analyze existing drainage behind
$5,000
Design
street lights.
$350,000
35
Traffic Signal
Design upgrades to the
Cabinet/Controller
communication of the existing
Upgrades 13/14
traffic signal controllers Citywide.
Install relocated and upgraded
traffic signal equipment Citywide.
Additional Projects not on the CIP (These projects were not originally on FYI 4/15 CIP and were added
throughout the year. These projects tend to be emergency in nature)
No.
Project Name _
Status
Description
Estimated Cost ($)
36
Finance Work Station
Construction
Assist Finance with installation of
$10,000
Space Planning
an additional workstation.
37
Library Space Planning
Design
Assist the Library by installing a
$20,000
new electrical service in Adult
Services.
38
City Hall 2° Floor
Design
Installation of a wall and opening
$15,000
Hallway
at the end of the hallway in City
hall to mask the recycling cans.
39
1309 Fifth Avenue Construction
Abatement — Demolition of the
$450,000
Demolition & Parking
existing building and the
Lot
installation of a temporary City
Staff Parkin Lot.
40
Fire Station 2 Drainage
Design
Analyze existing drainage behind
$5,000
Issue
Station 2 and determine better
system to control storm water.
SAN RAFAEL CITY COUNCIL AGENDA REPORT / Page: 14
Table 4 — NEW PROJECTS ADDED BY DEPARTMENT DIRECTORS
(CITY OWNED PROPERTIES)
No.
Project
Security locks, lighting and video system
for City Fire Buildings
1
2
Replace window and doors at Station 54 &
55
3
Flooring at Station 51 —Upstairs
4
Sun Valley Basketball Court upgrades
5
Fire Station Furnace Replacement
6
Corporate Yard 2" Floor Carpeting
Replacement
7
Resurface B Street Community Center
parking area
8
Re -roof downtown Library
9
B Street Concrete Entrance Replacement
The projects above are added to the fiill list of projects for City Owned Properties. See
Exhibit A for more details.
SAN RAFAEL CITY COUNCIL AGENDA REPORT / Page: 15
TABLE 5 — PROPOSED FY15/16 CIP PROJECTS
FY 15/16 City Owned Prope - Proposed Project
No.
Name of Project
Scope of Work
I
Emergency Facilities Repair & minor
This annual project addresses emergency repairs of
Miscellaneous Repairs
existing City Owned Properties which can include
but is not limited to plumbing, roofing and other
si nificant repairs. _
2
B Street Community Center RE -Roof
This project involves the reroofing of the B Street
(Ci Solar Project)
Community Center.
This projects the reroofing of the Albert J. Boro
3
Albert J Boro Community Center Partial
Re -Roof (City Solar Project)
Community Center.
4
Schoen Park Improvements
This project involves improvements to Schoen Park
and its deteriorated play structure. Accessibility and
access improvements should be considered.
5
City Hall Generator Replacement
This project includes the replacement of the City Hall
Generator which services the City Hall including the
Dispatch Center.
6
Victor Jones Park Path of Travel
Provide accessibility improvements, drainage
Improvements
modification, resurfacing any pathways, replace
la round sand, repair arbor.
7
Security Locks, lighting and video
Provide an updated lock system, lighting and video
system for City Fire Buildings
surveillance systems for the City's Fire Stations.
8
Replace windows and sliding doors at
Replace old window and doors at two Fire Stations
Fire Station #54 and #55
which leak and are antiquated.
9
Fire Station 2 Parking Lot Resurfacing
This project consists of resurfacing the parking and
training area of Fire Station 2.
10
Menzies Parking Lot Improvements &
This project consists of resurfacing and improving
Resurfacing
the reference parking facility.
11
SMART Multi -Use Path Study
This project includes performing a study of all
alternatives associated with installing a Multi -Use
Path parallel to the proposed SMART rail track from
the Downtown station to Andersen Drive.
12
Fifth and C Street Parking Structural
This project consists of making structural
Modifications
modifications to the parking garage located at Fifth
and C Street based on a structural report.
Improvements include retaining wall improvements
Fifth and Garden Resurfacing
and structural bracing.
Provide accessibility improvements and resurface the
13
City Parking lot at Fifth and Garden.
14
Albert Park Field Light Repair
The Albert J. Boro Community Center has
experienced electrical problems over the last few
years and needs to have its systems analyzed and
re aired to meet the needs of the facility.
15
Terra Linda Community Center
Terra Linda Community Center has a concrete
Hardscape Repair Replacement
basketball court and courtyard area which is showing
signs of differential movement. Portions of the
concrete slab are now tripping hazards. This project
includes replacing the concrete slabs.
SAN RAFAEL CITY COUNCIL AGENDA REPORT / Page: 16
FY 15/16 Drainage - Proposed Project
No.
Name of Project _
Scope of Work
1
Emergency Miscellaneous Storm Drain,
This annual project addresses emergency repairs related
Slide Repair Projects
to drainage issues.
2
Storm Water Operations and
This budget center includes operational expenses for
Miscellaneous Materials and
maintaining the City's 12 pump stations. The
Equipment
operational budget is listed as a project in order to tack
the expense
3
Rossi Pump Station
This project was partially funded in years past. Rossi
3
Grand Avenue Pedestrian Bridge
Pump Station is a vital pump station for the City. The
project includes the structural repair of this deteriorated
structure. _
A portion of a City culvert at 47 Beechwood is
4
Street Resurfacing Curb Ramps
7 Beechwood Culvert Repair
deteriorating and needs replacement. This unanticipated
(Construction)
project arose in 2014. The repair will require work in the
resurfaced.
backyard of #7 Beechwood within a City accepted
Street Resurfacing
This project involves the resurfacing a portion of the
drainage easement.
FY 15/16 Right of Way - Proposed Project
No.
Name of Project
Scope of Work
1
Miscellaneous Right of Way Repair
This annual project addresses emergency projects in and
Projects
above normal maintenance of the City's streets.
2
Andersen Drive Rail Crossing
This project involves making modifications to the current
Improvements
rail crossing at Andersen Drive. Significant engineering
and interaction with regulatory agencies will be required
to receive approval as well as construction modifications
to the current alignment.
3
Grand Avenue Pedestrian Bridge
This project includes the installation of a steel pedestrian
bridge across the San Rafael Canal next to Grand
Avenue.
4
Street Resurfacing Curb Ramps
This project involves the installation of new accessible
curb ramps annually on roadways that are expected to be
resurfaced.
5
Street Resurfacing
This project involves the resurfacing a portion of the
City's 175 miles of roadway.
6
ADA/DOJ Curb Ramps
This project involves the installation of new accessible
curb ramps annually on roadways that are expected to be
resurfaced.
7
Fairhills Drive Light Pole Retaining
This project includes installing small retaining structures
Structures
around the bases of the light poles along Fairhills Drive.
8
Third & Grand Intersection Mast Arm
This project involves improving the signal mast arms at
Installation/Improvements
the corner of Third and Grand as well and making
additional improvements to the intersection.
9
Southern Heights Bridge Replacement
This project includes the one way timber bridge located
on Southern Heights. This project is fully supported by
bridge replacement funds.
SAN RAFAEL CITY COUNCIL AGENDA REPORT / Page: 17
10
First Street — Mahon Creek Wall
This project consists of repairing a damaged/washed out
1
Repair
section of retaining wall and guard rail adjacent to
2015/16 (Design and Construction)
Mahon Creek on First Street.
11
Fairhills Drive Slide Investigation at
This project consists of investigating a section of
#447
roadway near 447 Fairhills which has experienced
3
Third and Grand Intersection
significant soil movement.
12
201 D Street Driveway and Sidewalk
This project consists of improving the path of travel and
Improvements
sidewalk at the base of Wolfe Grade as it connects to an
4
Bellam/Andersen Intersection
existing crosswalk.
13
Merrydale Pathway North Connector —
This project includes installing a sidewalk or at grade
Las Gallinas to Civic Center SMART
walkway from Las Gallinas Avenue to Northgate Mall to
Station
the Civic Center Station along North Merrydale Avenue.
14
G Street Improvement Project
This project consists of improving drainage systems,
installing curb ramps and resurfacing G Street from
Fourth Street North.
15
Belvedere/Alto/Tiburon Intersection
This project includes installing missing sidewalk, curb
Improvements
ramps, bulb outs and pedestrian signage at
Belvedere/Alto and Tiburon Streets.
16
Third Street Reconstruction — Miracle
This project involves making improvements to Third
Mile to Grand
Street from Miracle Mile to Grand Avenue. Retaining
walls, road resurfacing, drainage and accessibility
improvements are included in this project.
17
Grand Avenue Sidewalk
This project, identified through the City's BPAC,
includes installing a sidewalk and making improvements
to Grand Avenue between Acacia and Mertle.
FY 15/16 Traffic - Proposed Project
No.
Name of Project
Scope of Work
1
Traffic Cabinet Controller Upgrades
This project consists of upgrading older traffic controller
2015/16 (Design and Construction)
equipment to meet current standards.
2
Radar Speed Feedback Sign
This project involves the installation of radar feedback
Installations
signs at various locations throughout the City.
3
Third and Grand Intersection
This project consists of installing mast arm signals at
Improvements
Third and Grand Avenues to improve safety aspects of
this intersection.
4
Bellam/Andersen Intersection
This project consists of reconfiguring the intersection to
Modifications
remove the porkchop islands and free southbound right
turns. Improvements also include accessibility
improvements and signal anns.
RESOLUTION NO. 13894
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN RAFAEL
APPROVING SAN RAFAEL'S 3 -YEAR CAPITAL IMPROVEMENT PROGRAM FOR
FISCAL YEARS 2015/16 THROUGH 2017/18.
WHEREAS, the Public Works Director has submitted to the San
Rafael City Council a document entitled "CITY OF SAN RAFAEL CAPITAL
IMPROVEMENT PROGRAM (CIP) FISCAL YEAR 2015/16 TO 2017/18"; and
WHEREAS, the document describes a wide range of capital projects,
consistent with current Council priorities, which include but are not limited to
roadway maintenance, pedestrian and bicyclist facilities, traffic control networks,
drainage systems, buildings, parks, and parking facilities; and
WHEREAS, the document further describes project cost estimates
that may be utilized for said projects, recognizing that such estimates are based on
currently available information that is subject to change over the next three years; and
WHEREAS, the Capital Improvement Program may be modified and
amended by the Council as priorities and funding sources and amounts change over
the three year life of the document; and
WHEREAS, it is the intention of this Council to adopt said "CITY OF
SAN RAFAEL 3 -YEAR CAPITAL IMPROVEMENT PROJECT LIST" as submitted
by the Public Works Director; and
WHEREAS, the Capital Improvement budget will be adopted with the
fiscal year 2015/16 budget; and
WHEREAS, fiscal modifications that may be made to the Capital
Improvement budget prior to the acceptance of the fiscal year 2015/16 budget will be
brought to the attention of the City Council during the budget approval process.
NOW, THEREFORE, BE IT RESOLVED by the San Rafael City
Council that the City Council preliminarily approves the document entitled "CITY OF
SAN RAFAEL CAPITAL IMPROVEMENT PROGRAM (CIP) FISCAL YEAR
2015/16 TO 2017/18", which is on file with the City Clerk.
I, ESTHER C. BEIRNE, Clerk of the City of San Rafael, hereby certify that
the foregoing resolution was duly and regularly introduced and adopted at a regular meeting
of the Council of said City on the 16th day of March, 2015, by the following vote, to wit:
AYES: COUNCILMEMBERS: Colin, Gamblin, McCullough & Mayor Phillips
NOES: COUNCILMEMBERS: None
ABSENT: COUNCILMEMBERS: Bushey
ESTHER C. BEIRNE, City Clerk
File No.: 0 1. 15
ZA01 Administration\01.02 Budget\01.02.49 Capital Improvement\CIP 5 -year plan 2013 RESOLUTION.doc