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Agenda Item No: 3. b
Meeting Date: April 20, 2015
SAN RAFAEL CITY COUNCIL AGENDA REPORT
Department: City Clerk
Prepared by: Esther C. Beirne
City Manager Approval%,&ali .,
File No.: 9-2-6
SUBJECT: CALL FOR APPLICATIONS TO FILL TWO FOUR-YEAR TERMS ON
THE SAN RAFAEL PLANNING COMMISSION, DUE TO THE
EXPIRATION OF TERMS OF JACK ROBERTSON AND MARK
LUBAMERSKY, WITH TERMS TO EXPIRE END OF JUNE, 2019 (CC)
RECOMMENDATION:
It is recommended that Council:
a) Call for applications to fill two, four-year terms on the San Rafael Planning Commission, to expire the
end of June, 2019;
b) Set the deadline for receipt of applications for Tuesday, May 12, 2015 at 5:00 p.m. in the City Clerk's
Office, City Hall, Room 209; and
c) Interviews to be scheduled on a date to be determined.
SUMMARY BACKGROUND:
The terms of Jack Robertson and Mark Lubamersky will expire at the end of June, 2015.
ACTION: Approve staff recommendation.
Enclosures: Vacancy Notice
Application
Excerpt from San Rafael Municipal Code
Ethics Training Information
FOR CITY CLERK ONLY
File No.:— - ), ,-
Council Meeting:
Disposition:
TWO VACANCIES - CITY OF SAN RAFAEL
PLANNING COMMISSION
Applications to serve on the PLANNING COMMISSION, City of San Rafael, to fill two,
four-year terms to the end of June, 2019, may be obtained at the City Clerk's Office, City Hall,
1400 Fifth Avenue, Room 209, San Rafael, or on the City Clerk's website at
http://www.citvofsanrafael.org/cityclerk-boards/
The deadline for filing applications is Tuesday, May 12, 2015 at 5:00 p.m., in the City Clerk's
Office.
There is no compensation paid to Planning Commissioners. Commissioners must comply with
the City's ethics training requirement of AB 1234, and reimbursement policy. See attached
information.
ONLY RESIDENTS OF THE CITY OF SAN RAFAEL MAY APPLY - (Three Four -Year Term
Limit).
The Planning Commission regularly meets on the second and fourth Tuesdays of every month
at 7:00 p.m. in the Council Chambers, City Hall.
The Planning Commission prepares and adopts long-term general plans for physical
development projects within the City of San Rafael, and reports on the design and
improvements of proposed subdivisions.
Interviews of applicants scheduled on a date and time to be determined.
An excerpt from the San Rafael Municipal Code re: Planning Commission membership, terms
of commissioners, powers and duties, etc., is also attached.
NOTE: All Planning Commissioners are required to file Fair Political Practices Commission
Conflict of Interest Statements, which are open to the public for review.
[Government Code Section 87200]
ESTHER C. BEIRNE
City Clerk
City of San Rafael
Dated: April 21, 2015
CITY OF SAN RAFAEL
APPLICATION TO SERVE AS MEMBER OF THE
PLANNING COMMISSION
(Limited to Three Consecutive Four -Year Terms)
NAME:
HOME ADDRESS:
CITY / STATE / ZIP CODE:
RESIDENT OF THE CITY OF SAN RAFAEL FOR
PRESENT OCCUPATION:
NAME OF BUSINESS:
BUSINESS ADDRESS:
*HOME & BUSINESS PHONE:
*E-MAIL ADDRESS:
EDUCATION:
YEARS
PARTICIPATION IN THE FOLLOWING CIVIC AND COMMUNITY ACTIVITIES / ORGANIZATIONS:
MY REASONS FOR WANTING TO SERVE ARE:
DATE: SIGNATURE:
Filing Deadline: Mail or deliver to: City of San Rafael, Dept. of City Clerk
Date: Tuesday, May 12, 2015 City Hall, 1400 Fifth Avenue, Room 209
Time: 5:00 p.m. P.O. Box 151560
San Rafael, CA 94915
*This information will be kept confidential, to the extent permitted by law.
Chapter 2.16 BOARDS AND COMMISSIONS
2.16.040 Planning Commission--Creation--Membership.
There is created a planning commission for the city, consisting of seven members, not officials of the city,
appointed by the mayor with the approval of the city council.
(Ord. 505).
2.16.050 Terms of Planning Commission Members.
Of the members of the Commission first appointed, two shall be appointed for the terms of one year; two for the
terms of two years; two for the terms of three years; and one for the term of four years. Their successors shall
be appointed for terms of four years; if a vacancy occurs otherwise than by expiration of term it shall be filled by
appointment for the unexpired portion of the term. (Ord. 505).
2.16.060 Advisory Members of Planning Commission.
Advisory members of the Commission shall be the city manager, the city attorney, and the city engineer. The
advisory members shall not have the power to vote and their terms shall correspond to their respective official
tenure. (Ord. 505).
2.16.070 Chairman and Secretary of Planning Commission.
The Commission shall elect a chairman from its appointed members, and may also elect a secretary who may be
an employee of the city. (Ord. 505).
2.16.080 Meetings and Quorum of Planning Commission.
At least one regular meeting shall be held each month on a date selected by the Commission. Four of the
appointed members of the Commission shall be required to constitute a quorum for the transaction of the
business of the Commission.
(Ord. 527: Ord. 505).
2.16.090 Removal from Planning Commission.
Any appointed member of the Commission may be removed by the mayor with the approval of the city council or
by a majority vote of the council. (Ord. 505).
2.16.100 Compensation of Planning Commission.
All members of the Commission shall serve as such without compensation.
(Ord. 505 (part).
2.16.110 Powers and Duties of Planning Commission.
It shall be the function and duty of the Planning Commission to prepare and adopt, in accordance with and as
provided by the Conservation and Planning Act of the state of California, comprehensive long-term general plans
for the physical development of the city of San Rafael, and of any land outside the boundary thereof which bears
relation to the city. The plans may be comprised of the following or other and additional plans and maps which
may in Commission's judgment relate to the physical development of the city:
streets and highway plan
parking plan
recreation plan
public buildings plan
transit plan
The Planning Commission shall be charged with the duty of making investigations, reports on the design and
improvements of proposed subdivisions, and shall have such powers in connection therewith as are outlined in
the Subdivision Map Act of the state of California, and the subdivision regulations adopted by the city of San
Rafael.
It shall be the duty of the members of the Planning Commission, including advisory members and members of its
staff, to inform themselves on matters affecting the functions and duties of the Commission and all planning
matters, and, to that end, when authorized by a majority of the Commission, may attend planning conferences,
or meetings of planning executives, hearings on planning legislation or matters affecting the master plan or any
part thereof, and the reasonable traveling expenses incidental to the attendances shall be charges upon the
funds allocated to the Commission.
The Planning Commission shall endeavor to promote public interest and understanding of plans developed, and
the regulations relating thereto. It shall be part of its duty to consult with and advise the public officials, agencies,
public utilities companies, school boards, civic and other organizations, and with the citizens generally in relation
to carrying out the plans.
The Commission shall adopt rules for the transaction of business and shall keep a record of its resolutions,
transactions, findings, and determinations, which records shall be a public record. (Ord. 913 (part), 1968: Ord.
505 (part)).
NOTICE TO BOARD & COMMISSION APPLICANTS
REGARDING ETHICS TRAINING
On January 1, 2006, a new law became effective that requires two (2) hours of ethics training
of the local legislative bodies by January 1, 2007. This new law defines a local legislative
body as a "Brown Act" governing body, whether permanent or temporary, decision-making or
advisory, and created by formal action of the City Council. In other words, any person serving
on a City Council, Board, Commission, or Committee created by the Council is subject to this
ethics training requirement. After this initial class, training will be required every two years.
Ethics training can be accomplished by taking a 2 -hour class, self -study. Online training is
available at on line at.http://www.fppc.ca.gov/index.php?id=477 and is free of charge.
After you have completed the ethics class, the original certificate needs to be given to the City
Clerk's Office for record-keeping, with a copy kept for your records.
AB 1234 (Salinas). Local Agencies: Compensation and Ethics
Chapter 700, Statutes of 2005
This law does the following:
• Ethics Training: Members of the Brown Act -covered decision-making bodies must take
two hours of ethics training every two years, if they receive compensation or are
reimbursed expenses. The training can be in-person, on-line, or self -study.
For those in office on 1/1/06, the first round of training must be completed by 1/1/07.
Expense Reimbursement -- Levels: Local agencies which reimburse expenses of
members of their legislative bodies must adopt written expense reimbursement policies
specifying the circumstances under which expenses may be reimbursed. The policy may
specify rates for meals, lodging, travel, and other expenses (or default to the Internal
Revenue Service's (IRS) guidelines). Local agency officials must also take advantage of
conference and government rates for transportation and lodging.
Expense Reimbursement -- Processes: Local agencies, which reimburse expenses, must
also provide expense reporting forms; when submitted, such forms must document how
the expense reporting meets the requirements of the agency's expense reimbursement
policy. Officials attending meetings at agency expense must report briefly back to the
legislative body at its next meeting.