Loading...
HomeMy WebLinkAboutED Transit Center RelocationAgenda Item No: 4. a Meeting Date: April 20, 2015 SAN RAFAEL CITY COUNCIL AGENDA REPORT Department: Economic Development Prepared by: Stephanie Lovette, Manager City Manager Approval44 SUBJECT: Resolution Approving A Professional Services Agreement with Kimley-Horn Consultants in an Amount Not to Exceed $270,000 for Work Related to the TAM Grant for the Full or Partial Relocation of the San Rafael Transit Center Due to Impact of SMART Rail Operations RECOMMENDATION: Adopt Resolution. BACKGROUND ON THE DOWNTOWN STATION AREA PLAN: The City of San Rafael and our public agency partners at SMART, Golden Gate Bridge Highway and Transportation District ("GGBHTD"), Marin Transit District and the Transportation Authority of Marin ("TAM"), collectively the Joint Project Team ("JPT") submitted a Station Area Plan grant application to the Metropolitan Transportation Commission ("MTC") in 2009. MTC awarded $488,000 for the Downtown Station Area Plan, including grant matching funds from the JPT in the amount of $97,000. The City of San Rafael provided matching funds of $1,000, SMART provided $41,000, GGBHTD provided $33,000, Marin Transit District provided $20,000, and the TAM provided $2,000. The City Council appointed the Citizens Advisory Committee on Economic Development and Affordable Housing, formerly the Citizens' Advisory Committee on Redevelopment ("CAC") which represents neighborhood, business, and property owners in San Rafael, including the Downtown, to work with the community to develop the Downtown San Rafael Station Area Plan and to advise the City Council on such Area Plan. Between July 2010 and March 2012, the CAC worked on the Draft Station Area Plan at sixteen meetings; reviewed background data; participated in two walking tours of the area; hosted two community outreach workshops, and a series of presentations on the Draft Station Area Plan including presentations to the Boards of TAM and Marin Transit, the Transportation Committee of the Golden Gate Bridge and Transportation District, and the San Rafael Design Review Board and the San Rafael Planning Commission. The CAC recommended Downtown San Rafael Station Area Plan was accepted by the City Council on April 2, 2012. The City Council also directed staff to pursue implementation of the Station Area Plan as infrastructure grant funding and staff resources became available. FOR CITY CLERK ONLY File No.: r'f � D Council Meeting: L41LOLIO �5 Disposition: �t:�o� u tog) i�`►� 13 SAN RAFAEL CITY COUNCIL AGENDA REPORT / Page: 2 The Station Area Plan included some preliminary analysis on the potential full relocation of the Bettini Transit Center. This initial work was included in the Downtown Station Area Plan to address the negative impact on the transit center when the SMART train was extended to Larkspur. BACKGROUND ON THE BETTINI TRANSIT CENTER: The C. Paul Bettini Transit Center (SRTC) is the major regional transit hub for Marin County. The Bettini Center is owned by the Golden Gate Bridge Highway and Transportation District (GGBHTD), which provides regional and inter county service operated by Golden Gate Transit. Other transportation services operating at the SRTC include: intra -county local service by Marin Transit's contractors; Sonoma County Transit; the Marin Airporter, which serves San Francisco Airport; the Sonoma Airporter which serves Oakland Airport and Greyhound. A taxi stand operates inside the center. These services all operate at the SRTC under Revocable License Agreements with GGBHTD. The SRTC is composed of three separate parcels, APN 011-279-01 and 03 owned by GGBHTD. APN 011-279-02 is owned by SMART. GGBHTD retained an easement over SMART's property when it transferred ownership to SMART in 2006. The easement remains in effect until SMART begins operating and when SMART extends service to Larkspur. The SRTC accommodates approximately 575 busses per day on an average weekday with service from public and private transit operators. Sonoma County Transit operates two trips/day to and from Sonoma County, Marin Airporter operates 58 trips/day to and from San Francisco Airport, Sonoma Airporter operates 30 trips/day to and from Oakland Airport and Greyhound operates one trip/day in each direction linking San Rafael to San Francisco and the 101 corridor cities in Northern California. The SRTC current site is well situated for north -south trips with easy access to Highway 101 and for east -west trips on the aerials of Second and Third Streets. The current location is adjacent to roughly 197 free commuter parking spaces in Park and lZide lots under US 101 owned by Cal Trans. Additional paid parking is available to commuters in the City's downtown garages located within walking distance of the SRTC. DISCUSSION: While SMART operations to Larkspur will be a benefit to the whole community, it will have a negative impact on the operations at the SRTC as the train tracks will be located through the center of SRTC. Negative impacts include the loss of the current two bus bays at Platform C and the taxi parking -waiting area and the narrowing of the drive aisle width used by the busses to navigating through the transit center. The SMART tracks will also require fencing or other barriers that will eliminate the current pedestrian crossing through the transit center, making the center less useable for patrons transferring between bus routes. The negative impact on the transit center will require the full or partial relocation of the center after SMART operates to Larkspur. The Station Area Plan included some initial analysis of the space and operational requirements to meet the current and future needs of bus passengers but further study is necessary. The City, in conjunction with our partners at GGBDTD and Marin Transit District applied to the TAM in December 2013 for a grant to do further analysis on the transit center relocation. TAM awarded $288,320 including $33,330 in local matching funds for the transit center relocation SAN RAFAEL CITY COUNCIL AGENDA REPORT / Page: 3 study. This was memorialized in a cooperative funding agreement between TAM and the City which was approved by the City Council on December 1, 2014. The City is the lead agency on this contract and the Economic Development Manager is the project manager for the contract. Staff prepared a request for qualifications for a consultant which was widely distributed and advertised in the Marin Independent Journal. The TAM funds are Federal Funds administered through the California Department of Transportation ("CALTRANS"). CALTRANS requires all contracts to establish a Disadvantaged Business Enterprise ("DBE) goal. City staff worked with TAM staff to establish a goal of 6% for this consulting contract. On February 24, 2015, a team consisting of staff from the City of San Rafael, GGBHTD and Marin Transit District interviewed three consulting firms for this study and Kimley Horn received the highest ranking. The Kimley Horn cost proposal was for a total of $266,097.93 including work conducted by Strategic Economics, Inc. a DBE firm whose work represents 15.62% of the total contract amount. Kimley Horn's work will include the following: • Operational analysis of the current transit operations • Analysis of the land requirements for a new or partially relocated transit center and related operational considerations • An evaluation of the alternatives for a new or partially relocated transit center • An evaluation of the real estate issues and alternatives for a new transit center or partial relocation • Analysis of reuse options for the existing Bettini Center The proposed scope of work for the contract is included as Attachment A. FISCAL IMPACT: On December 1, 2014, the City Council approved a funding agreement with the Transportation Authority of Marin and authorized the appropriation of $288,320 including a local match of $33,330. The proposed scope of work from Kimley llorn is an amount not to exceed $270,000. The required match amount was acknowledged by our partners at Golden Gate Transit and Marin Transit at the time the City of San Rafael applied for the TAM grant. In the event of any future funding shortfalls for additional work not contemplated in the current approved scope of work, we will work with our partners to address the issue. OPTIONS: 1) Adopt the Resolution approving the contract with Kimley-Horn 2) Suggest changes to the proposed contract 3) Refuse to adopt the Resolution ACTION REQUIRED: Adopt Resolution. ATTACHMENTS: A: Kimley Horn Scope of Services ATTACH(`JIENT A San Rafael Transit Center Relocation Study Kimley-Horn Scope of Services Task 1: Operational Analysis Task 1.1: Obtain Background Information Kimley-Horn will obtain the following information from the City of San Rafael, Marin Transit, and Golden Gate Bridge Highway and Transportation District ("GGBHTD") (collectively, the Agencies): - Existing bus schedules and routing - Existing ridership by trip for all transit services operating at the existing transit center - Existing on-time performance - Existing and planned vehicle types - Recent on -board survey and other analysis of trip origins and destinations for users of the transit center - Current planned and anticipated service modifications - Recent vehicle, pedestrian, and bicycle counts for intersections in the vicinity of the transit center - Property ownership, easements and agreements - Existing and future level of service analysis in the vicinity of the transit center - SMART Phase 1 and Phase 2 design plans and operating assumptions - SMART station ridership projections - Planned roadway, bicycle and pedestrian improvements in the vicinity of the station - Downtown San Rafael Station Area Plan - Planned development projects - Any recent market analyses or other background information related to the real estate market Task 1.2: Site Visit Kimley-Horn will conduct one site visit with staff from the Agencies to review existing operations, parcel ownership and relationship to SMART. Kimley-Horn will take minutes from the site walk and provide to the Agencies for review. Kimley-Horn will perform observations during the AM and PM peak commute periods to observe transit center activity and estimate kiss -and -ride, taxi, shuttle and non -Agency activity levels. Task 1.3: Transit Service Provider Interviews Kimley-Horn will have one meeting each with Marin Transit and GGBHTD staff to discuss desired amenities, and planned near-term and long-term operations at the San Rafael Transit Center. Meeting minutes will be prepared after each of the interviews Task 1.4: Route Analysis Based on the information provided in Task 1.1, Kimley-Horn will prepare a brief fact sheet for each route that currently serves the transit center. The fact sheet will contain the route alignment, frequency, ridership, vehicle type, transfer characteristics (to the extent information is available from Task 1.1), and identify any planned modifications to the route. A map will be prepared depicting bus volumes by general approach direction. Task 1.5: Baseline Circulation Kimley-Horn will prepare graphics depicting existing facilities and circulation paths for bicycle, pedestrian and auto movements into and out of the area in the vicinity of the transit center. A graphic will be prepared displaying traffic volumes and peak period approach delays (assumed to be provided by the City of San Rafael in Task 1.1) in the vicinity of the transit center. Similar graphics will be prepared for planned facilities and future traffic forecasts (also provided by the City of San Rafael). This task does not include any new traffic analysis. Kimley-Horn will coordinate with City of San Rafael staff to understand traffic operations modifications associated with the addition of SMART Phase 1 and Phase 2 (to the extent available). Changes to bus circulation times associated with routes that cross the SMART tracks will be estimated and a range calculated. It is assumed that limited information will be available regarding changes in auto traffic patterns with the addition of the SMART crossings. Task 1.6: Operational Analysis Report Kimley-Horn will prepare a Draft Operational Analysis Report, summarizing the findings of this task, including graphics and tables. The Draft Operational Analysis Report will be provided in PDF format to the Agencies for review and comment. A meeting will be held to discuss Agency comments on the report and develop consensus on any revisions to the Report. Kimley-Horn will prepare a Final Operations Analysis Report and submit to the Agencies in PDF format. Deliverable: Draft and Final Operational Analysis Report Task 2: New Transit Center Land Requirements and Related Operational Considerations Task 2.1: Identify Transit Center Amenities and Space Requirements Based on the route analysis and service provider interviews performed in Task 1, Kimley-Horn will estimate the total bay needs and stop location considerations for each of the routes serving the transit center under existing and planned conditions. This will include bay sizes. Planned conditions will include with SMART Phase 1 and with SMART Phase 2. Based on the service provider interviews in Task 1 and the bay quantities, Kimley-Horn will develop a list of amenities and accompanying land area requirements for the future transit center. Task 2.2: Estimate Pedestrian Flows Based on information collected in Task 1, Kimley-Horn will estimate pedestrian flows amongst the various services planned for the transit center and to nearby land uses. This information will be summarized on a cartoon graphic. Task 2.3: Land Use Requirements Technical Memorandum Kimley-Horn will prepare a draft technical memorandum in PDF format summarizing the findings of this task. One round of non -conflicting, consolidated comments will be addressed and a final technical memorandum will be prepared in PDF format. Deliverable: Draft and Final Land Use Requirements Memorandum Task 3: Alternatives Evaluation Task 3.1: Identify Screening Criteria Kimley-Horn will propose screening criteria to be utilized in the alternative evaluation. The screening criteria will be summarized in a brief memorandum and provided for Agency comment. Task 3.2: Site Identification Kimley-Horn will identify potential sites and curb space that would be available for use in a transit center. Sites will be identified based on acreage, access, and existing use. These sites will be identified on a graphic. The graphic will be distributed to the Agencies for review and comment. Task 3.3: Develop Long -Term Transit Center Configuration Alternatives Kimley-Horn will develop up to nine alternatives of transit center configurations (including combinations of on -street and off-street facilities) utilizing the potential sites identified in Task 3.1. Each alternative will be shown on a conceptual graphic, not to scale, depicting approximate bus bay locations and configurations. Bus, affiliated vehicle (i.e. kiss -and -ride, taxi and other vehicles serving the transit center), pedestrian, and bicycle circulation graphics will be prepared for each concept depicting circulation with that concept. A summary graphic will be prepared for each alternative highlighting conflict and control points for modal interactions. For each alternative, a graphic will be prepared that provides a preliminary bay assignment for each route serving the transit center. Task 3.4: Bus Circulation Analysis Using the Baseline Circulation analysis performed in Task 1.5, Kimley-Horn will estimate changes in circulation times for each bus route serving the transit center from baseline conditions with each of the proposed concepts. The changes in circulation times will be factored by bus frequency and summed to quantify a change in circulation time from baseline conditions with each concept. Task 3.5: Prepare Alternative Scenarios Report Based on the screening criteria developed in Task 3.1, Kimley-Horn will prepare an evaluation of the alternatives. The evaluation is anticipated to be primarily qualitative in nature. A matrix will be developed comparing the performance of each of the alternatives. Tasks 3.1 through 3.5 will be summarized in a technical memorandum. Kimley-Horn will provide a PDF format draft of the memorandum for Agency review and comment. One round of non -conflicting Agency comments will be addressed and a final technical memorandum prepared and provided to the Agencies in PDF format. Task 3.6: Alternatives Workshop Kimley-Horn and the Agencies will hold a workshop to discuss the alternatives and the screening evaluation. One preferred configuration will be identified, which may include one site or a combination of sites. Kimley-Horn will prepare and distribute meeting minutes documenting the outcome of the workshop. Deliverables: Screening Criteria Memorandum, Sites for Consideration graphic, Draft and Final Alternative Scenarios Report, Alternatives Workshop minutes Task 4: Real Estate Evaluation Task 4.1: Existing Conditions Assessment Kimley-Horn will review the existing and potential access for the sites identified in Task 3.2, given the existing transportation network and the alternatives developed in Task 3.3. Limitations to auto, pedestrian and bicycle access for those sites will be identified on a graphic. Kimley-Horn will identify existing zoning and planning requirements for those properties and display on a graphic. Strategic Economics will conduct initial targeted analysis of market conditions in the study area as a means to: • Identify the most viable types of private development that might be considered as part of subsequent tasks (e.g., office, residential, other uses); and • Understand a range of likely land value s for sites considered as part of the alternatives analysis. Task 4.2: Transit Center Integration Kimley-Horn will evaluate the feasibility of integrating a transit center onto the identified sites given existing and planned uses and the available transportation network, and identify the resulting effect on existing and planned uses. Strategic Economics will estimate the potential value that might be generated from up to three transit center relocation scenarios that include a private development component. These scenarios might include private development on the Bettini Transit Center site as well as other properties, with a focus on uses determined to be most likely to be financially feasible and/or desired by the client. Task 4.3: Real Estate Evaluation Assessment This task will be summarized in a technical memorandum. Kimley-Horn will provide a PDF format draft of the memorandum for Agency review and comment. One round of non -conflicting Agency comments will be addressed and a final technical memorandum prepared and provided to the Agencies in PDF format. Deliverable: Draft and Final Real Estate Evaluation Memorandum Task 5: Preparation of the Conceptual Plan Task 5.1: Develop Conceptual Plan Based on the site selected in Task 3.7, Kimley-Horn will prepare a conceptual plan for the long-term configuration of the transit center. The conceptual plan will be a plan view graphic, to scale, of the proposed transit center and will include bus bay configuration, the location of amenities, access and circulation roadways, and bicycle and pedestrian facilities. The plan will identify bus bay assignments and the location of shuttle, taxi, and Greyhound and Airporter services. Concept plans will be drawn for up to three alternative configurations of the same site(s). In addition to the conceptual plan, a graphic will be prepared showing bicycle and pedestrian circulation within and to/from the transit center location(s). Task 5.2: Conceptual Plan Workshop A workshop will be held with the Agencies to discuss the conceptual plan. Kimley-Horn will prepare and distribute meeting minutes that will contain agreed-upon revisions to the plan. Task 5.3: Revisions to the Conceptual Plan Kimley-Horn will implement the revisions to the plan agreed upon in Task 5.2 for one alternative. Task 5.4: Cost Estimates Kimley-Horn will prepare an opinion of probable cost for the construction of the conceptual plan and amenities accompanying the proposed transit center based on similar recent projects in the Bay Area. Deliverables: Conceptual Plan Workshop minutes, Conceptual Plan, Revised Conceptual Plan, Cost Estimates Task 6: Transition Strategies Task 6.1: Transition Strategies Based on existing operations (documented in Task 1) and the Conceptual Plan developed in Task 5, Kimley-Horn will identify up to two alternative operating concepts for the following scenarios: • SMART Phase 1 Operation • SMART Phase 2 Construction • Transit Center Construction (if affecting existing or interim transit center operations) The concepts will be illustrated in not -to -scale graphics. Constraints to operations will be identified for each alternative. Task 6.2: Workshop on Transition Strategies A workshop amongst the Agencies and Kimley-Horn will be held to discuss the alternative configurations of the transit facilities during each of the transition scenarios. One preferred alternative for each scenario will be identified. Kimley-Horn will prepare and distribute meeting minutes from the workshop. Task 6.3: Refinement of Transition Configurations Based on the preferred alternatives identified in Task 6.2, Kimley-Horn will prepare conceptual drawings. Each transition scenario will have one plan view drawing of the bay locations, amenities and access roadways. Cost estimates will be prepared for each of the preferred transition configurations. Task 6.4: Transition Strategy Memorandum A technical memorandum will be prepared summarizing the findings of this task. Also included in the memorandum will be a discussion on operational considerations associated with the transition from one scenario to the next and a graphical schedule summarizing the transition plan relative to triggering events. Kimley-Horn will provide a PDF format draft of the memorandum for Agency review and comment. One round of non -conflicting Agency comments will be addressed and a final technical memorandum prepared and provided to the Agencies in PDF format. Deliverable: Draft and Final Transition Strategy Memorandum Task 7: Analysis of Reuse Options for Existing Bettini Center Task 7.1: Land Plan Kimley-Horn will develop up to three alternative land use scenarios for re -use of the existing Bettini Transit Center. The land use scenarios will include potential densities by use, massing, and access/egress points. Graphics will be prepared to illustrate the land use scenarios and access configurations. A comparison matrix will be prepared to compare the three scenarios. Task 7.2: Economic Evaluation Building on information collected during Task 4, Strategic Economics will conduct pro forma analysis to estimate the potential value that might be generated through sale or ground lease of the Bettini property. This analysis will utilize the development scenarios created in Task 7.1, as well as assumptions about construction costs, revenues from private development and other factors. The financial model may also be used to test the sensitivity of development feasibility to key inputs such as on-site parking requirements or other factors. Task 7.3: Bettini Site Development Feasibility Memorandum Kimley-Horn will prepare a draft technical memorandum in PDF format summarizing the findings of this task. One round of non -conflicting, consolidated comments will be addressed and a final technical memorandum will be prepared in PDF format. Deliverable: Draft and Final Site Development Feasibility Memorandum Task 8: Public Meetings and Outreach Task 8.1: Team Meetings Kimley-Horn will attend up to 8 monthly meetings amongst the Agencies to discuss project status and coordination. Kimley-Horn will prepare and distribute meeting minutes. Task 8.2: Board/Commission Meetings Kimley-Horn will attend and assist in presenting the results of the study at up to two public board/commission meetings. Deliverable: Meeting minutes Task 9: Draft and Final Report Kimley-Horn will prepare a Draft Transit Center Relocation Study Report in PDF format, aggregating the technical memorandums and deliverables developed in Tasks 1 through 7. Kimley-Horn will address one round of non -conflicting comments from the Agencies to prepare a Final Transit Center Relocation Study Report. Up to four hard copies and a PDF format copy of the Final Report will be provided. Task 10: Project Management Kimley-Horn will perform project management duties, including regular client coordination, monthly invoicing, staff management, and work plan management. RESOLUTION NO. 13913 RESOLUTION APPROVING A PROFESSIONAL SERVICES AGREEMENT WITH KIMLEY-HORN CONSULTANTS IN AN AMOUNT NOT TO EXCEED $270,000 FOR WORK RELATED TO THE TAM GRANT FOR THE FULL OR PARTIAL RELOCATION OF THE SAN RAFAEL TRANSIT CENTER DUE TO IMPACT OF SMART RAIL OPERATIONS WHEREAS, in 2004, the City Council adopted General Plan 2020, which included a number of policies related to the two planned Sonoma Marin Area Rail Transit ("SMART") rail stations in San Rafael, to be located in Downtown and at the Civic Center; and WHEREAS, staff pursued grant funding for planning the areas around these stations consistent with General Plan 2020 policies and programs including: G -23b Grants, NH -88a Transit Oriented Development, NH 88b Safe Walkways and Bikeways, NH 36 Hetherton Office District, C17 Regional Transit Options and SMART, C18 Local Transit Options and C20 Intermodal Transit Hubs; and WHEREAS, in 2009, City staff and staff from other agencies met to prepare and submit a Station Area Plan grant application to the Metropolitan Transportation Commission ("MTC"). The public agency partners for the Downtown Station Area Plan were the City of San Rafael, SMART, Golden Gate Bridge Highway and Transportation District, Marin Transit District and the Transportation Authority of Marin ("TAM"), collectively the Joint Project Team ("JPT"); and WHEREAS, the JPT partner agencies provided grant matching funds in the amount of $97,000. The City of San Rafael provided matching funds of $1,000, SMART provided $41,000, Golden Gate Bridge Highway and Transportation District provided $33,000, Marin Transit District provided $20,000, and the Transportation Authority of Marin provided $2,000; and WHEREAS, on May 3, 2010, the City Council authorized the City Manager to Accept and Expend a Grant in the Amount of $528,000 from the Metropolitan Transportation Commission for Station Area Plans for the Downtown and Civic Center San Rafael Stations, of which a total of $488,000 was for the Downtown Station Area Plan; and WHEREAS, the City Council appointed the Citizens Advisory Committee on Economic Development and Affordable Housing, formerly the Citizens' Advisory Committee on Redevelopment ("CAC") which represents neighborhood, business, and property owners in San Rafael, including the Downtown, to work with the community to develop the Downtown San Rafael Station Area Plan and to advise the City Council on such Area Plan; and WHEREAS, between July 2010 and March 2012, the CAC worked on the Draft Station Area Plan at sixteen meetings; reviewed background data; participated in two walking tours of the area; hosted two community outreach workshops, and a series of presentations on the Draft Station Area Plan including presentations to the Boards of TAM and Marin Transit, the Transportation Committee of the Golden Gate Bridge and Transportation District, and the San Rafael Design Review Board and the San Rafael Planning Commission; and WHEREAS, on April 2, 2012, the CAC presented its recommended Downtown San Rafael Station Area Plan to the City Council, and the City Council accepted the Plan; and WHEREAS, on April 2, 2012 the City Council of the City of San Rafael also directed staff to pursue implementation of the Station Area Plan as infrastructure grant funding and staff resources became available; and WHEREAS, in December 2013, the City of San Rafael in conjunction with the Golden Gate Bridge and Highway District, the owner of the Bettini Transit Center, and Marin Transit applied to TAM for a Priority Development Area ("PDA") grant to study options for an integrated transit center in Downtown San Rafael. This study is necessary due to negative impact on the existing Bettini Center from the future SMART extension to Larkspur; and WHEREAS, in December 2013, the City of San Rafael also applied to TAM for a Priority Development Area ("PDA") grant to study parking and way finding in and around the Downtown SMART Station; and WHEREAS, TAM approved funds in the amount of $288,320 including a required "local match" in the amount of $33,330 for further studies related to the relocation of the transit center and $251,573 including a $29,082 local match for the parking and way finding study. WHEREAS, there are sufficient funds in the General Fund to support the $33,330 required match for the transit center relocation study, and there are sufficient funds in the Parking Fund to support the $29,082 required match for the parking study; WHEREAS, on December 1, 2014 the San Rafael City Council accepted a grant from TAM pursuant to cooperative funding agreement No. 2014-019 between the City of San Rafael and TAM for the two grants; WHEREAS, the City Council's action on December 1, 2014 to accept the two grants from TAM pursuant to cooperative funding agreement No. 2014-019, also approved the appropriation of $33,330 from the General Fund for the required local match for this contract; and