HomeMy WebLinkAboutCC ADA 2015.08 Call for AppsAgenda Item No: 3.b
Meeting Date: August 17, 2015
SAN RAFAEL CITY COUNCIL AGENDA REPORT
Department: City Clerk
Prepared by: Esther Beirne City Manager Approval:
File No.: 9-2-39
SUBJECT: CALL FOR APPLICATIONS TO FILL ONE ALTERNATE FOUR-YEAR TERM TO
THE END OF OCTOBER, 2019 ON THE SAN RAFAEL DESIGN REVIEW BOARD (CC)
RECOMMENDATION:
It is recommended that Council:
a) Call for applications to fill one alternate four-year term on the Design Review Board to the end of
October, 2019;
b) Set deadline for receipt of applications for Wednesday, September 9, 2015 at 5:00 p.m. in the City
Clerk's Office, Room 209, City Hall; and
c) Interviews to be scheduled on a date to be determined.
SUMMARY BACKGROUND:
There is one vacancy for an alternate on the Design Review Board, due to expiration of term of Serge
Federov.
As per Resolution No. 13681, adopted on February 18, 2014, appointments to the Design Review Board
will be limited to three consecutive four-year terms.
Applications may now be submitted electronically — see httg //www.,c. t ofsanrafae.i.or Leityclerk-boards/
for all relevant information.
ACTION: Approve staff recommendation.
Enclosure: Vacancy notice
Application
Excerpt from San Rafael Municipal Code
Ethics Training Information
FOR CITY CLERK ONLY
File No.: 9-2-39
Council Meeting: 08/17/2015
Disposition: Approved
ONE VACANCY FOR ALTERNATE POSITION
CITY OF SAN RAFAEL DESIGN REVIEW BOARD
Architect / Licensed Landscape Architect / Urban Designer
APPLICATIONS to serve on the DESIGN REVIEW BOARD, City of San Rafael, to fill one alternate
four-year term to the end of October, 2019, may be obtained online at
http://www.citvofsanrafael.orq/cityclerk-boards/ and may be completed and submitted electronically.
Hard copies of the application are also available online and in the City Clerk's Office.
The deadline for filing applications is Wednesday, September 9, 2015, at 5:00 p.m. in the City
Clerk's Office.
There is no compensation paid to Board Members. Members must comply with the City's ethics
training requirement of AB 1234, and reimbursement policy. See attached information.
ONLY RESIDENTS OF THE CITY OF SAN RAFAEL MAY APPLY - (Three Four -Year Terms
Limit).
The DESIGN REVIEW BOARD regularly meets on the first and third Tuesdays of every month at
7:00 p.m. in the Council Chamber, City Hall.
The Design Review Board works in an advisory capacity only to the Planning Commission, and
reviews and makes recommendations on major development projects within the City of
San Rafael.
Interviews of applicants to be scheduled on a date to be determined.
An excerpt from the San Rafael Municipal Code re: Design Review Board membership, terms of
Board Members, powers and duties, etc., is also attached.
NOTE: All Design Review Board members are required to file Fair Political Practices Commission
Conflict of Interest Statements, which are open to the public for review.
[Resolution # 12129]
ESTHER C. BEIRNE
City Clerk
City of San Rafael
Dated: August 18, 2015
CITY OF SAN RAFAEL
APPLICATION TO SERVE AS MEMBER OF
DESIGN REVIEW BOARD
(Limited to Three Consecutive Four -Year Terms)
NAME:
STREET ADDRESS:
CITY/STATE/ZIP CODE:
RESIDENT OF THE CITY OF SAN RAFAEL FOR YEARS
PRESENT POSITION:
NAME OF FIRM:
BUSINESS ADDRESS:
*HOME & BUSINESS PHONE:
*E-MAIL ADDRESS:
EDUCATION:
PARTICIPATION IN THE FOLLOWING CIVIC ACTIVITIES:
MEMBER OF FOLLOWING CIVIC ORGANIZATIONS:
MY REASONS FOR WANTING TO SERVE ARE:
DESCRIBE POSSIBLE AREAS IN WHICH YOU MAY HAVE A CONFLICT OF INTEREST WITH THE CITY:
DATE: SIGNATURE:
Filing Deadline: Mail or deliver to: City of San Rafael, Dept. of City Clerk
Date: Wednesday, September 9, 2015 City Hall, 1400 Fifth Avenue, Room 209
Time: 5:00 p.m. P.O. Box 151560, San Rafael, CA 94915
*Information kept confidential, to the extent permitted by law.
14.25.070 Design Review Board.
A. Purpose and Authority. The Design Review Board shall serve as an advisory body to the city for the
purpose of reviewing and formulating recommendations on all major physical improvements requiring
environmental and design review permits and on other design matters, including minor physical
improvements, referred to the Board by the Planning Director, Planning Commission, or City Council.
B. Membership of the Design Review Board. The Design Review Board shall consist of a total of five (5)
regular members and may include one alternate member appointed by the City Council. The Design
Review Board members shall be qualified as follows:
1. At least two (2) members shall be licensed architects or licensed building designers;
2. At least one member shall be a licensed landscape architect;
3. At least one of the five (5) members shall have background or experience in urban design;
4. The alternate member may have qualifications in any of the above fields of expertise;
5. All board members shall reside in the City of San Rafael; and
6. In addition to the five (5) council -appointed Board members and one alternate member, one
planning commissioner shall attend Board meetings. This liaison planning commissioner shall be
appointed by the commission chairperson. An additional commissioner shall be appointed to
serve as an "alternate liaison" in case of absence. The planning commission liaison should be
present at all Design Review Board meetings to offer advice and direction to the Board on matters
of commission concern.
C. Alternate Member. The alternate member may temporarily fill a vacancy created when a regular
member: (1) leaves office prior to completion of the member's term; (2) cannot attend a meeting; or
(3) cannot participate on a particular matter due to a conflict of interest.
D. Term of Office. The term of office for each Design Review Board member shall be four (4) years.
Of the members of the Board first appointed, one shall be appointed for the term of one year; one for the
term of two (2) years; one for the term of three (3) years; and two (2) for the term of four (4) years. The
term of office for the alternate board member shall be four (4) years concurrent with the term of the
chairperson.
E. Removal or Vacancy of Membership. Any member of the Board or the alternate member can be
removed at any time by a majority vote by the City Council. A vacancy shall be filled in the same manner
as the original appointment. The person appointed to fill a vacancy shall serve for the remainder of the
unexpired term.
F. Meetings. At least one regular Design Review Board meeting shall be held each month on a date
selected by the Board, unless there is no business to conduct.
G. Quorum. Three (3) of the members of the Board, either regular members or two (2) regular members
and the alternate board member, shall be required to constitute a quorum for the transaction of the
business of the Board and the affirmation vote of a majority of those present is required to take any action.
H. Compensation of the Design Review Board. All members of the Board shall serve as such without
compensation.
I. The Design Review Board may adopt, and amend as necessary, Rules of Order to ensure efficient and
responsive Board meetings. (Ord. 1838 § 53, 2005: Ord. 1794 § 2, 2003: Ord. 1625 § 1 (part), 1992).
NOTICE TO BOARD & COMMISSION APPLICANTS
REGARDING ETHICS TRAINING
On January 1, 2006, a new law became effective that requires two (2) hours of ethics training of the local
legislative bodies by January 1, 2007. This new law defines a local legislative body as a "Brown Act'
governing body, whether permanent or temporary, decision-making or advisory, and created by formal
action of the City Council. In other words, any person serving on a City Council, Board, Commission, or
Committee created by the Council is subject to this ethics training requirement. After this initial class,
training will be required every two years.
Ethics training can be accomplished by taking a 2 -hour class, self -study. Online training is available at on
line at http://www.fppc.ca.gov/index.php?id=477 and is free of charge.
After you have completed the ethics class, the original certificate needs to be given to the City Clerk's
Office for record-keeping, with a copy kept for your records.
AB 1234 (Salinas). Local Agencies: Compensation and Ethics
Chapter 700, Statutes of 2005
This law does the following:
• Ethics Training: Members of the Brown Act -covered decision-making bodies must take two hours of
ethics training every two years, if they receive compensation or are reimbursed expenses. The
training can be in-person, on-line, or self -study.
For those in office on 1/1/06, the first round of training must be completed by 1/1/07.
• Expense Reimbursement — Levels: Local agencies which reimburse expenses of members of their
legislative bodies must adopt written expense reimbursement policies specifying the circumstances
under which expenses may be reimbursed. The policy may specify rates for meals, lodging, travel,
and other expenses (or default to the Internal Revenue Service's (IRS) guidelines). Local agency
officials must also take advantage of conference and government rates for transportation and lodging.
• Expense Reimbursement — Processes: Local agencies, which reimburse expenses, must also
provide expense reporting forms; when submitted, such forms must document how the expense
reporting meets the requirements of the agency's expense reimbursement policy. Officials attending
meetings at agency expense must report briefly back to the legislative
ROUTING SLIP / APPROVAL FORM
INSTRUCTIONS: Use this cover sheet with each submittal of a staff report before approval
by the City Council. Save staff report (including this cover sheet) along
with all related attachments in the Team Drive (T:) 4 CITY COUNCIL
AGENDA ITEMS 4 AGENDA ITEM APPROVAL PROCESS 4 [DEPT -
AGENDA TOPIC]
Agenda Item #
Date of Meeting: 8/17/2015
From: Esther Beirne
Department: City Clerk's Office
Date: 8/10/2015
Topic: Call for Applications for the Design Review Board
Subject: Call for Applications to Fill One Vacant Four -Year Alternate Term on the San Rafael
Design Review Board
Type: ❑ Resolution ❑ Ordinance
❑ Professional Services Agreement M Other: Approve Staff Recommendation
APPROVALS
❑ Finance Director
Remarks:
❑ City Attorney
Remarks:
® Author, review and accept City Attorney / Finance changes
Remarks:
City Manager
Remarks: