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Home My WebLink AboutCC ADA Access Advisory Committee 2015 Call for Appscirc of Agenda Item No: 3. b Meeting Date: September 8, 2015 SAN RAFAEL CITY COUNCIL AGENDA REPORT Department: City Clerk : Esther Beirne o.: 9-2-56 SUBJECT: CALL FOR APPLICATIONS TO FILL FOUR, FOUR-YEAR TERMS ON THE ADA (AMERICANS WITH DISABILITIES ACT) ACCESS ADVISORY COMMITTEE, DUE TO EXPIRATION OF TERMS OF EWEN MCKECHNIE, JENNIFER CONROY, JONATHAN FRIEMAN AND CAROL MANASHIL WITH TERMS TO EXPIRE END OF OCTOBER, 2019 (CC) It is recommended that Council: a) Call for applications to fill four, four-year terms to the end of October 2019 on the ADA Access Advisory Committee; b) Set deadline for receipt of applications for Wednesday, September 30, 2015 at 5:00 p.m.; and c) Interviews to be scheduled on a date to be determined. SUMMARY BACKGROUND: The current two-year terms of members: Ewen McKechnie, Jennifer Conroy, Jonathan Frieman and Carol Manashil will expire at the end of October, 2015; however, going forward, as per Resolution No. 13681, adopted on February 18, 2014, appointments to the ADA Access Advisory Committee have been limited to two consecutive four-year terms. Applications may now be submitted electronically — see I i I n > /�F, c _ r'�_ [�,.i 1 (�� 1 I for all relevant information. ACTION: Approve staff recommendation. Enclosures: Vacancy Notice Application ADA Access Advisory Committee purpose, qualifications, etc. Notice to Applicants re: Ethics Training FOR CITY CLERK ONLY File No.: 91— . m Sb Council Meeting: Disposition: 4 P�.C'ovfzd{ W:\Boards & Commissions\ADA Access Committee\Staff Reports\2015\ADA Call for Apps 09 08 2015.docx FOUR VACANCIES - CITY OF SAN RAFAEL ADA ACCESS ADVISORY COMMITTEE APPLICATIONS to serve on the ADA ACCESS ADVISORY COMMITTEE, City of San Rafael, for four, four-year terms to the end of October, 2019 may be obtained online at hnc inis/ and maybe completed and submitted electronically. Hard copies of the application are also available online and in the City Clerk's Office. The deadline for filing applications is Wednesday, September 30, 2015, at 5:00 P.M. There is no compensation paid to ADA Access Advisory Committee Members. Members must comply with the City's ethics training requirement of AB 1234. Please see attached information. RESIDENTS OR BUSINESS OWNERS OF THE CITY OF SAN RAFAEL AND PERSONS WITH DISABILITIES MAY APPLY. The ADA ACCESS ADVISORY COMMITTEE meets quarterly, on the 1st Wednesday of the month, from 2:00 - 3:00 p.m. in City Hall's Community Development Conference Room, P Floor. Interviews of applicants will be held at a Special Meeting of the San Rafael City Council on a date to be determined. Details re: the ADA Access Advisory Committee's purpose, qualifications, membership, terms of appointment, advisory role and limitations, etc., are also attached. ESTHER C. BEIRNE City Clerk City of San Rafael Dated: September 9, 2015 CITY OF SAN RAFAEL APPLICATION TO SERVE AS MEMBER OF ADA ACCESS ADVISORY COMMITTEE NAME: STREET ADDRESS: CITY/STATE/ZIP CODE: RESIDENT OF THE CITY OF SAN RAFAEL FOR YEARS PRESENT WORK POSITION: NAME OF FIRM: BUSINESS ADDRESS: • HOME & BUSINESS PHONE #°s: • E-MAIL ADDRESS (optional): EDUCATION: DESCRIBE YOUR INVOLVEMENT WITH THE DISABLED COMMUNITY IN SAN RAFAEL: DO YOU OFFICIALLY REPRESENT AN ORGANIZATION, AGENCY, OR GROUP WITH SERVICES FOR PEOPLE WITH DISABILITIES? YES NO IF YES, PLEASE INDICATE THE NAME OF THE GROUP AND YOUR POSITION, AND ATTACH A LETTER OF REFERENCE: DO YOU REPRESENT THE BUSINESS COMMUNITY? YES NO IF YES, PLEASE INDICATE THE NAME OF THE BUSINESS AND YOUR POSITION: YOUR REASONS FOR WANTING TO SERVE: IF SELECTED TO SERVE, WHAT REASONABLE ACCOMMODATION REQUESTS SHOULD THE COMMITTEE FACILITATOR KNOW, IN ORDER FOR YOU TO FULLY PARTICIPATE? DESCRIBE POSSIBLE AREAS IN WHICH YOU MAY HAVE A CONFLICT OF INTEREST WITH THE CITY: SIGNATURE: FILING DEADLINE: Date: Wednesday, September 30, 2015 Time: 5:00 p.m. DATE: MAIL OR DELIVER TO: City of San Rafael City Hall, Dept. of City Clerk 1400 Fifth Avenue, Room 209 P.O. Box 151560 San Rafael, CA 94915-1560 `Information kept confidential to the extent permitted by law ADA ACCESS ADVISORY COMMITTEE PURPOSE The ADA Access Advisory Committee is established to review the City's progress in implementing its Settlement Agreement with the Department of Justice regarding Project Civic Access. The Committee shall serve an advisory role in assisting the City with creating or modifying procedures, policies, and standards that are necessary to bring San Rafael into compliance with both the Settlement Agreement and the ADA. Currently, the City is required under numerous Federal and State laws to enforce and comply with all aspects of the Americans with Disabilities Act. In order to keep the purpose of this Committee clearly defined, it is equally important to define Committee limitations. The ADA Access Advisory Committee is not involved in: 1. ADA compliance related to private development applications, approvals or enforcement. This responsibility is carried out by the Community Development Department. 2. Grievances under the ADA directed toward the City. Anyone who wishes to file a complaint alleging discrimination on the basis of disability in the provision of services, activities, programs, or benefits by the City of San Rafael shall fall under the provisions of the City's grievance procedure. 3. Project review and approval. Existing Boards or Commissions (such as the Design Review Board or Planning Commission) that are established for public or private project review and approval, which includes full ADA compliance, shall remain with those Boards and Commissions. 4. City bids, contracts and agreements. The City has full responsibility to ensure that all approved bids, contracts and agreements are in full compliance under the ADA. QUALIFICATIONS All members of the ADA Access Advisory Committee must be individuals with a strong interest and enthusiasm for bringing the City of San Rafael into compliance with the DOJ Settlement Agreement and the ADA. The Advisory Committee shall consist of nine (9) members. The majority of members of the Committee shall be residents of the City who have significant experience in the disability community. At least five (5) members shall be both residents of San Rafael and persons with disabilities. Some members of advocacy groups or social service providers may also be appointed, but no more than three organizations will serve on the Committee. Also, one member of the Committee shall represent the San Rafael business community interest. Committee members will be appointed by the City Council. TIME COMMITMENT The Advisory Committee shall meet at least quarterly per annum. Additional meetings may be scheduled in order to address issues in the DOJ Settlement Agreement. The meetings shall comply with all provisions of the Brown Act. Review of documents and materials may be required prior to scheduled meetings. TERMS OF COMMITTEE MEMBERS Members may serve for two consecutive four-year terms, as per Resolution No. 13681, adopted February 18, 2014 NOTICE TO BOARD & COMMISSION APPLICANTS REGARDING ETHICS TRAINING On January 1, 2006, a new law became effective that requires two (2) hours of ethics training of the local legislative bodies by January 1, 2007. This new law defines a local legislative body as a "Brown Act' governing body, whether permanent or temporary, decision-making or advisory, and created by formal action of the City Council. In other words, any person serving on a City Council, Board, Commission, or Committee created by the Council is subject to this ethics training requirement. After this initial class, training will be required every two years. Ethics training can be accomplished by taking a 2 -hour class, self -study, or an on-line class. You may seek reimbursement for taking any authorized ethics class. The city staff member that is assigned to your committee can help you with the reimbursement process. After you have completed the ethics class, the original certificate needs to be given to the City Manager's Office for record-keeping, with a copy kept for your records. AB 1234 (Salinas). Local Agencies: Compensation and Ethics Chapter 700, Statutes of 2005 This law does the following: • Ethics Training: Members of the Brown Act -covered decision-making bodies must take two hours of ethics training every two years, if they receive compensation or are reimbursed expenses. The training can be in-person, on-line, or self -study. Expense Reimbursement -- Levels: Local agencies which reimburse expenses of members of their legislative bodies must adopt written expense reimbursement policies specifying the circumstances under which expenses may be reimbursed. The policy may specify rates for meals, lodging, travel, and other expenses (or default to the Internal Revenue Service's (IRS) guidelines). Local agency officials must also take advantage of conference and government rates for transportation and lodging. • Expense Reimbursement -- Processes: Local agencies, which reimburse expenses, must also provide expense reporting forms; when submitted, such forms must document how the expense reporting meets the requirements of the agency's expense reimbursement policy. Officials attending meetings at agency expense must report briefly back to the legislative body at its next meeting.