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HomeMy WebLinkAboutCC Park & Rec Commission 2015(2) Call for AppsAgenda Item No: 3. c Meeting Date: September 8, 2015 SAN RAFAEL CITY COUNCIL AGENDA REPORT Department: City Clerk Prepared by: Esther C. Beirne City Manager Approval: File No: 9-2-4 SUBJECT: CALL FOR APPLICATIONS TO FILL TWO, FOUR-YEAR TERMS ON THE PARK AND RECREATION COMMISSION, DUE TO THE EXPIRATION OF TERMS OF MARK BUSTILLOS AND MARK MACHADO, WITH TERMS TO EXPIRE END OF OCTOBER, 2019 (CC) RECOMMENDATION: It is recommended that Council: a) Call for applications to fill two, four year terms on the Park and Recreation Commission to the end of October, 2019; b) Set deadline for receipt of applications for Wednesday, September 30, 2015 at 5:00 p.m.; and a) Interviews to be scheduled on a date to be determined. SUMMARY/BACKGROUND: The four-year terms of Mark Bustillos and Mark Machado will expire at the end of October, 2015. Going forward, as per Resolution No. 13681, adopted on February 18, 2014, appointments to the Park & Recreation Commission will be limited to two consecutive terms of four years each. Applications may now be submitted electronically — see hiq i clei 13, ho,ji &,/ for all relevant information. ACTION: Approve staff recommendation. Enclosures: Vacancy notice Application Excerpt from San Rafael Municipal Code Ethics Training Information FOR CITY CLERK ONLY File No.: — 2 p- Z1 Council Meeting: q( Oy l s Disposition: _a- TWO VACANCIES - CITY OF SAN RAFAEL PARK & RECREATION COMMISSION APPLICATIONS to serve on the PARK & RECREATION COMMISSION, City of San Rafael, for two, four-year terms to the end of October, 2019 may be obtained online at /c lei 1 hogu d,, i and may be completed and submitted electronically. Hard copies of the application are also available online and in the City Clerk's Office. The deadline for submitting applications is Wednesday, September 30, 2015, at 5:00 P.M. There is no compensation paid to Park & Recreation Commissioners. Members must comply with the City's ethics training requirement of AB 1234. Please see attached information. ONLY RESIDENTS OF THE CITY OF SAN RAFAEL MAY APPLY (Two Consecutive Four -Year Term Limit) The PARK & RECREATION COMMISSION meets the 3rd Thursday of the month at 7:00 p.m. at the San Rafael Community Center. Interviews of applicants will be held on a date and at a time to be determined. An excerpt from the San Rafael Municipal Code regarding Park & Recreation Commission membership, terms of commissioners, powers and duties, etc., is also attached. NOTE: All Park & Recreation Commissioners are required to file Fair Political Practices Commission Conflict of Interest Statements, which are open to the public for review. [Government Code Section 87200] ESTHER C. BEIRNE City Clerk City of San Rafael Dated: September 9, 2015 CITY OF SAN RAFAEL APPLICATION TO SERVE AS MEMBER OF THE PARK AND RECREATION COMMISSION (Limited to Two Consecutive Four -Year Terms) NAME: STREET ADDRESS: CITY/STATE/ZIP CODE: RESIDENT OF THE CITY OF SAN RAFAEL FOR PRESENT POSITION: NAME OF FIRM: BUSINESS ADDRESS„ *HOME & BUSINESS PHONE: *E-MAIL ADDRESS (optional):, EDUCATION: PARTICIPATION IN THE FOLLOWING CIVIC ACTIVITIES: MEMBER OF FOLLOWING CIVIC ORGANIZATIONS: MY REASONS FOR WANTING TO SERVE ARE: YEARS DESCRIBE POSSIBLE AREAS IN WHICH YOU MAY HAVE A CONFLICT OF INTEREST WITH THE CITY: DATE: SIGNATURE: Filing Deadline: Mail or deliver to: Date: September 30, 2015 City of San Rafael, City Hall, Dept. of City Clerk Time: 5:00 p.m. 1400 Fifth Avenue, Room 209, San Rafael, CA 94901 * Information kept confidential to the extent permitted by law SAN RAFAEL MUNICIPAL CODE Chapter 2.16 I, OA.I°1DS AND COMMISSIONS 2.16„620 - F)ark and FIecrestiiien Commission.' A Park and Recreation Commission is created. (Ord. 889 § 4, 1967: Ord. 511) * Park Commission --See San Rafael Charter, Art. III § 52 and Art. VIII § 11. 2.16. 2t - Ccm missiein membershipcompensation. The Park and Recreation Commission shall consist of seven members appointed by the City Council, one of whom may be a councilman. All members of the Park and Recreation Commission shall serve without compensation. (Ord. 1141 § 1, 1974: Ord. 889 § 5 (part), 1967) 2.16„022 Commission terra of office and removal. Members of the Park and Recreation Commission shall serve for a term of four years and shall be subject to removal by the affirmative vote of three members of the council. The terms of office of members of the commission shall be staggered in the manner provided by resolution of the city council. (Ord. 889 § 5 (part), 1967) 2.16.623 - Comrnssicri peers and duties. Subject to the direction and control of the city council, as provided in Section 2.04.030 of this code, the powers and duties of the Parks and Recreation Commissioners shall be: To assist in the preparation and adoption of a review annually and revise as necessary a long-range plan for parks including neighborhood parks, community -wide parks, special use facilities and open space lands; To focus public attention upon the need for adequate parks and healthful and creative year-round supervised recreation for all age groups; To assist in promoting the public recreation programs; To solicit to the fullest extent possible the cooperation of school authorities and other public and private agencies interested therein; To assist the Parks and Recreation Director in establishing general policies and procedures in respect to park usage; To review, comment and make recommendations regarding the annual operating budget of the department; To receive periodic reports from the department head concerning the general operations and functions of the department; To perform such other duties as may be prescribed by the council. (Ord. 1131 § 2, 1974: Ord. 889 § 5 (part), 1967) CHARTER OF THE CITY OF SAN RAFAEL ARTICLE III - Powers of Ill;li°re City Section 52. PARK COMMISSION. To establish a park commission and to appoint commissioners thereon, to serve without compensation, with such powers and duties as may be fixed by the council. ARTICLE VIIIIl - Executive and Administrative Departments Section 11. PARD AND RECREATION ATION COMMISSION. There shall be a park and recreation commission appointed by the council, the exact number of which shall be set by ordinance or resolution of the council, one of whom may be a councilman. The members of the commission shall serve for a term of four years, and shall be subject to removal by the affirmative vote of three members of the council. The terms of office of members of the commission shall be staggered in the manner provided by resolution of the council. The park and recreation commission shall exercise such powers and perform such duties as may be prescribed or conferred in this charter or by ordinances of the city. (Assembly Concurrent Resolution No. 121, August 20, 1973: Senate Concurrent Resolution No. 46, May 31, 1967.) NOTICE TO BOARD & COMMISSION APPLICANTS REGARDING ETHICS TRAINING On January 1, 2006, a new law became effective that requires two (2) hours of ethics training of the local legislative bodies by January 1, 2007. This new law defines a local legislative body as a "Brown Act" governing body, whether permanent or temporary, decision-making or advisory, and created by formal action of the City Council. In other words, any person serving on a City Council, Board, Commission, or Committee created by the Council is subject to this ethics training requirement. After this initial class, training will be required every two years. Ethics training can be accomplished by taking a 2 -hour class, self -study, or an on-line class. You may seek reimbursement for taking any authorized ethics class. The city staff member that is assigned to your committee can help you with the reimbursement process. After you have completed the ethics class, the original certificate needs to be given to the City Manager's Office for record-keeping, with a copy kept for your records. AB 1234 (Salinas). Local Agencies: Compensation and Ethics Chapter 700, Statutes of 2005 This law does the following: Ethics Training: Members of the Brown Act -covered decision-making bodies must take two hours of ethics training every two years, if they receive compensation or are reimbursed expenses. The training can be in-person, on-line, or self -study. For those in office on 1/1/06, the first round of training must be completed by 1/1/07. Expense Reimbursement -- Levels: Local agencies which reimburse expenses of members of their legislative bodies must adopt written expense reimbursement policies specifying the circumstances under which expenses may be reimbursed. The policy may specify rates for meals, lodging, travel, and other expenses (or default to the Internal Revenue Service's (IRS) guidelines). Local agency officials must also take advantage of conference and government rates for transportation and lodging. • Expense Reimbursement -- Processes: Local agencies, which reimburse expenses, must also provide expense reporting forms; when submitted, such forms must document how the expense reporting meets the requirements of the agency's expense reimbursement policy. Officials attending meetings at agency expense must report briefly back to the legislative body at its next meeting.