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Home My WebLink AboutPW Demolish 1309; NOC Recordednorry 01..�. . I Agenda Item No: 4.9 Meeting Date: September 21, 2015 SAN RAFAEL CITY COUNCIL AGENDA REPORT Department: Public Works Prepared by: 4 el'', 4rc 41, City Manager Approval: Acting Director of Public Works File No.: 06.01.226 TOPIC: COMPLETION OF THE 1309 FIFTH AVENUE DEMOLITION AND PARKING LOT PROJECT SUBJECT: ACCEPT COMPLETION OF THE 1309 FIFTH AVENUE DEMOLITION AND PARKING LOT PROJECT, CITY PROJECT NO. 11258, AND AUTHORIZE THE CITY CLERK TO FILE THE NOTICE OF COMPLETION RECOMMENDATION: Staff recommends that the City Council accept completion of the project and authorize the City Clerk to file the Notice of Completion. BACKGROUND: The City recently purchased the private residence at 1309 Fifth Avenue. This project removed the existing single family residence and detached garage, all the contents of the residence, graded the parcel and constructed a temporary parking lot to be utilized by City vehicles until a final determination for the property is made. A pre -demolition evaluation was preformed which determined the need for asbestos abatement. This abatement, as well as the disposal of some old chemicals present, was performed prior to construction. The project was advertised in accordance with San Rafael's Municipal Code on April 10, 2015, and sealed bids were publicly opened and read aloud on April 30, 2015, at 2:00 PM. On May 18, 2015, the City Council adopted a resolution authorizing the Public Works Director to enter into an agreement with the low bidder, Team Ghilotti, Inc., and construction commenced on June 22, 2015. The project was completed on July 30, 2015. The following tables summarize the project milestones and working days: Working Non -Working Item Date Days days Date of Contract May 18, 2015 - - Date of Notice to Proceed June 15, 2015 - - Construction Work Commencement June 22, 2015 - All Work Complete (Including Punch List Items) July 30, 2015 - - Working Days Allowed by Contract 35 - Working Days Allowed by Change Order / Extra Work 0 - FOR CITY CLERK ONLY File No.: "--/'�k Council Meeting: Disposition: Apple° '-tel SAN RAFAEL CITY COUNCIL AGENDA REPORT / Page: 2 Working Non -Working item Late Das days Non -Working Days Due to Weather- 0 Non-WorkingDays Other Than Weather - 0 Actual Working Days Allowed 35 - All work was completed within the number of actual working days allowed. Staff recommends acceptance of the project and recordation of the Notice of Completion. ANALYSIS: Pursuant to Civil Code Section 3093, the City is required to record a Notice of Completion upon acceptance of the improvements by the City. This acceptance initiates a time period during which project subcontractors may file Stop Notices seeking payment from the City out of the funds owed to the Contractor for the project work. COMMUNITY OUTREACH: Advance public outreach was performed for the project with the adjacent neighbors and businesses regarding the restricted parking on Via Sessi during construction. The Public Works Department worked closely with the adjacent City services regarding the construction improvements to minimize disruptions to the public services near the facility — Fire Station #51, Economic Development (Blue House), Parking Services, City Hall and the Police Department. FISCAL IMPACT: Construction was completed within the originally authorized budget. The total project cost of $250,300.34, including advertisement and construction, is shown below. Funding Source: Project Funding Source Amount Capital Projects Fund (#401) $255,000.00 Total Available Funds $255,000.00 Expenses: Design Costs Amount Document Reproduction (i.e., Advertising) $1,056.99 Site Investigation (JS Consulting) $2,520.20 Project Desi / Management (Park Engineering) $11,853.96 Chemical Abatement (Stericycle) $5,934.00 Project Salvage Work (The Away Station) $550.00 Design Subtotal $21,915.15 Construction Costs Actual Construction Contract for Asbestos Abatement (Bluewater) $17,847.00 Contract Change Orders for Asbestos Abatement .$1,400.00 Actual Construction Contract Amount Based on Measured Quantities* $164,351.94 Contract Change Orders* $10,338.09 Construction Management (Park Engineering) $34,448.16 Construction Subtotal $228,385.19 Total Project Expense $250,300.34 {Includes the J% retention to be paid 33 days after Notice of Completion is filed. The 1309 Fifth Avenue Demolition and Parking Lot Project utilizes Capitol Project Fund #401. The project was completed within the City Council originally approved project budget of $255,000.00. The difference in funds between the actual project costs and the originally approved project budget will be applied to various other City Owned Property projects. SAN RAFAEL CITY COUNCIL AGENDA REPORT / Page: 3 The project design and preliminary work was completed by Department of Public Works consultant engineering staff at a cost of $11,853.96. Public Works consultant staff provided additional construction management for both the asbestos abatement work and the construction contract at a cost of $34,448.16 as shown in the tables above. ACTION REQUIRED: Staff recommends that the City Council accept completion of the project and authorize the City Clerk to file the Notice of Completion. Enclosures: Notice of Completion Kecorcl warlout ►-ee, Per GC 27383 and When recorded mail to: City of San Rafael Esther C. Beirne, City Clerk 1400 Fifth Avenue P. O. Box 151560 San Rafael, CA 94915-1560 II IIIIIIII�IIIII'IIIIIIII�lllll'lll��ll I �II 2015-0046124 Recorded I REC FEE 0.00 Official Records I County of I CONFORMED COPY 0.00 Harin I RICHARD N. BENSON I Assessor -Recorder I County Clerk I I 10:23AII 24 -Sep -2015 I Page 1 of 2 SPACE ABOVE THIS LINE FOR RECORDER'S USE CITY OF SAN RAFAEL NOTICE OF COMPLETION OF IMPROVEMENT TO ALL PERSONS WHOM IT MAY CONCERN: NOTICE IS HEREBY GIVEN for and on behalf of the City of San Rafael, County of Marin, State of California, that there has been a cessation of labor upon the work or improvement and that said work or improvement was completed upon the 30th day of July, 2015 and accepted the 21" day of September, 2015; that the name, address and nature of the title of the party giving this notice is as follows: The City of San Rafael, 1400 Fifth Avenue, San Rafael, California, 94901, a municipal corporation, in the County of Marin, State of California, within the boundaries of which said work or improvement was made upon land owned by said City and/or over which said City has an easement; that said work or improvement is described as follows: 1309 FIFTH AVENUE DEMOLITION AND PARKING LOT PROJECT CITY PROJECT #11258 and reference is hereby made for a further description thereof to the plans and specifications approved for said work or improvements now on file in the office of the City Clerk of said City, and said plans and specifications are hereby incorporated herein by reference thereto; and that the name of the Contractor who contracted to perform said work and make such improvement is TEAM GHILOTTI, INC. I declare under penalty of perjury that the foregoing is true and correct. Executed at San Rafael, California, on %; f .. t , 20 CITY OF SAN RAFAEL A Municipal Corporation By KEVIN MCGOWAN Acting Director of Public Works A notary public or other officer completing this certificate verifies only the identity of the individual who signed the document to which this certificate is attached, and not the truthfulness, accuracy, or validity of that document. STATE OF CALIFORNIA COUNTY OF MARIN Subscribed and sworn to (or affirmed) before me on this a2&*X day of , 20 A, -by Kevin McGowan, proved to me on the basis of satisfactory evidence to be the person(s) who appeared before me. WITNESS my hand and official seal. Signature A'5z� C - !ae� P"c ESTHER C. BEIRNE San Rafael City Clerk File: 06.01.226 ROUTING SLIP / APPROVAL FORM INSTRUCTIONS: Use this cover sheet with each submittal of a staff report before approval by the City Council. Save staff report (including this cover sheet) along with all related attachments in the Team Drive (T:) 4 CITY COUNCIL AGENDA ITEMS 4 AGENDA ITEM APPROVAL PROCESS 4 [DEPT - AGENDA TOPIC] Agenda Item # Date of Meeting: 9/21/2015 From: Kevin McGowan Department: Public Works Date: 9/11/2015 Topic: COMPLETION OF THE 1309 FIFTH AVENUE DEMOLITION AND PARKING LOT PROJECT Subject: ACCEPT COMPLETION OF THE 1309 FIFTH AVENUE DEMOLITION AND PARKING LOT PROJECT, CITY PROJECT NO. 11258, AND AUTHORIZE THE CITY CLERK TO FILE THE NOTICE OF COMPLETION Type: ❑ Resolution ❑ Ordinance ❑ Professional Services Agreement ® Other: Notice of Completion APPROVALS ® Finance Director Remarks: approved - 9/14/15 ® City Attorney Remarks: LG -Approved 9/11/15 with minor change to Notice of Completion. ® Author, review and accept City Attorney / Finance changes Remarks: all changes accepted 9/15/15 KCity Manager Remarks: When recorded mail to: City of San Rafael Esther C. Beirne, City Clerk 1400 Fifth Avenue P. O. Box 151560 San Rafael, CA 94915-1560 SPACE ABOVE THIS LINE FOR RECORDER'S USE CITY OF SAN RAFAEL NOTICE OF COMPLETION OF IMPROVEMENT TO ALL PERSONS WHOM IT MAY CONCERN: NOTICE IS HEREBY GIVEN for and on behalf of the City of San Rafael, County of Marin, State of California, that there has been a cessation of labor upon the work or improvement and that said work or improvement was completed upon the 30th day of July, 2015 and accepted the 21" day of September, 2015; that the name, address and nature of the title of the party giving this notice is as follows: The City of San Rafael, 1400 Fifth Avenue, San Rafael, California, 94901, a municipal corporation, in the County of Marin, State of California, within the boundaries of which said work or improvement was made upon land owned by said City and/or over which said City has an easement; that said work or improvement is described as follows: 1309 FIFTH AVENUE DEMOLITION AND PARKING LOT PROJECT CITY PROJECT #11258 and reference is hereby made for a further description thereof to the plans and specifications approved for said work or improvements now on file in the office of the City Clerk of said City, and said plans and specifications are hereby incorporated herein by reference thereto; and that the name of the Contractor who contracted to perform said work and make such improvement is TEAM GHILOTTI, INC. I declare under penalty of perjury that the foregoing is true and correct. Executed at San Rafael, California, on , 20„ CITY OF SAN RAFAEL A Municipal Corporation By KEVIN MCGOWAN Acting Director of Public Works A notary public or other officer completing this certificate verifies only the identity of the individual who signed the document to which this certificate is attached, and not the truthfulness, accuracy, or validity of that document. STATE OF CALIFORNIA COUNTY OF MARIN Subscribed and sworn to (or affirmed) before me on this day of , 20, by , proved to me on the basis of satisfactory evidence to be the person(s) who appeared before me. WITNESS my hand and official seal. Signature ESTHER C. BEIRNE San Rafael City Clerk File: 06.01.226