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Home My WebLink AboutCC Design Review Board 2013.06 InterviewsSpecial Meeting Agenda Item No: 1 Meeting Date: June 17, 2013 SAN RAFAEL CITY COUNCIL AGENDA REPORT Department: City Clerk Prepared by: Esther Beirne City Manager Approval: File # 9-2-39 SUBJECT: INTERVIEWS OF APPLICANTS AND CONSIDERATION OF APPOINTMENTS TO FILL TWO, FOUR-YEAR TERMS ON THE DESIGN REVIEW BOARD, DUE TO THE EXPIRATION OF TERMS OF MOHIT GARG AND JEFF KENT — TERMS TO EXPIRE END OF JUNE, 2017 (CC) RECOMMENDATION: It is recommended that the City Council interview the following applicants to fill two four-year terms on the Design Review Board, with terms to expire the end of June, 2017. Name Mohit Garg Jeff Kent SUMMARY BACKGROUND: Time of Interview 5:00 p.m. 5:10 p.m. At the meeting of May 20, 2013 the City Council called for applications to fill two, four-year terms on the Design Review Board to the end of June, 2017, due to expiration of terms of Mohit Garg and Jeff Kent. Two applications were received in the City Clerk's Office by the deadline of Tuesday, June 11, 2013. Enclosures: 2 applications Excerpt from San Rafael Municipal Code FOR CITY CLERK ONLY File No.: q—,2 -23T Council Meeting: (,2itL/a Disposition: Ro r ,41016, i DESIGN REVIEW BOARD NAME: E V- - STREET ADDRESS: ('� CITY/STATE/ZIP CODE: C -A ------------ 7`061 RESIDENT OF THE CITY OF SAN RAFAEL FOR 19 YEARS PRESENT POSITION: PAizi-f- timD LArVD5CAP E- ARC1-JjrE'CF(g-!;80') NAME OF FIRM: Ct-(Lf 6F- SAMT-A BUSINESS ADDRESS: *HOME & BUSINESS PHONE: � EDUCATION: -00 1U ER5� 0 F Ch 1-t h5i;WIA j'q/Zzj1/ T-c�- -0 9G A.6-- A3SC-0 M g 1 A) — 91U C- P-- PARTICIPATION IN THE FOLLOWING CIVIC ACTIVITIES: L5( REUCE (x-) &c)-F14rzr-> L —Pl— qG Alm V 'q a I Ou r> -1,)OM 11V JC A AJ AL)IC1. c Cf I N Lle)AJ fi-!L-V14 6 0 L -J AJ E IZC, 11� MEMBER OF FOLLOWING CIVIC ORGANIZATIONS: -IC�r 51( ZJ T Q I ELj D=4MIA]l I Crt /u/ GL -T- 9LUt3AXC- MY REASONS FOR WANTING TO SERVE ARE: a R6'rtiE L- (�-,CAVC e->eU TIJ C -b61j1z-D 1-3 . piZnPLA T 1&j Prlj DATE G SIGNATURE Filing Deadline Mail or deliver to: City San Rafael, Dept. of City Clerj Date Tuesday, June 11, 2013 City Hall, 1400 Fifth AvenReawed- Time 5:00 p.m. P 0 Box 151560, San Rafael, CA 94915 *Information kept confidential, to the extent permitted by law. JUN 0 5 2013 WRTMAR City of Sari Rafal CITY OF SAN RAFAEL APPLICATION TO SERVE AS MEMBER OF DESIGN REVIEW BOARD NAME: MOHIT GARG STREET ADDRESS: CITY/STATE/ZIP CODE.- SAN RAFAEL, CA 94901 RESIDENT OF THE CITY OF SAN RAFAEL FOR SEVEN YEARS PRESENT POSITION: ARCHITECT (WORKING IN SAN RAFAEL SINCE THE LAST TWELVE YEARS) NAME OF FIRM: VMI ARCHITECTURE INC. BUSINESS ADDRESS: 637 5TH. AVENUE, SAN RAFAEL, CA 94901 "HOME & BUSINESS PHONE: ( "E-MAIL ADDRESS: EDUCATION: B.ARCH (UNIV. OF MUMBAI, INDIA): 1989 MASTER OF BUILDING SCIENCE - UNIV. OF SOUTHERN CALIFORNIA, LOS ANGELES):1991 PARTICIPATION IN THE FOLLOWING CIVIC ACTIVITIES: 1) MEMBER - GROUP STUDY EXCHANGE PROGRAM TO BRAZIL SPONSOREM) - 1998. _ 2) MEMBER OF BAY AREA YOUNG ARCHITECTS (BAYA) MEMBER OF FOLLOWING CIVIC ORGANIZATIONS: Tit ..a.te: 1) DESIGN REVIEW BOARD MEMBER - CITY OF SAN RAFAEL - 2008 TO CURRPo �d', ��' COY o' MY REASONS FOR WANTING TO SERVE ARE: _ DESIRE FOR CIVIC PARTICIPATION TOWARDS THE PRESERVATION & UPLIFT OF OUR CITY'S _ BUILT HERITAGE. MAY 29, 2013 DATE: SIGNATURE: Filing Deadline: Mail or deliver to: City of San Rafael, Dept. of City Clerk Date. Tuesday, June 11, 2013 City Hall, 1400 Fifth Avenue, Room 209 Time: 5:00 p.m. P.O. Box 151560, San Rafael, CA 94915 "Information kept confidential, to the extent permitted by law. 14.25.070 Design Review Board. A. Purpose and Authority. The Design Review Board shall serve as an advisory body to the city for the purpose of reviewing and formulating recommendations on all major physical improvements requiring environmental and design review permits and on other design matters, including minor physical improvements, referred to the Board by the Planning Director, Planning Commission, or City Council. B. Membership of the Design Review Board. The Design Review Board shall consist of a total of five (5) regular members and may include one alternate member appointed by the City Council. The Design Review Board members shall be qualified as follows: 1. At least two (2) members shall be licensed architects or licensed building designers; 2. At least one member shall be a licensed landscape architect; 3. At least one of the five (5) members shall have background or experience in urban design; 4. The alternate member may have qualifications in any of the above fields of expertise; 5. All board members shall reside in the City of San Rafael; and 6. In addition to the five (5) council -appointed Board members and one alternate member, one planning commissioner shall attend Board meetings. This liaison planning commissioner shall be appointed by the commission chairperson. An additional commissioner shall be appointed to serve as an "alternate liaison" in case of absence. The planning commission liaison should be present at all Design Review Board meetings to offer advice and direction to the Board on matters of commission concern. C. Alternate Member. The alternate member may temporarily fill a vacancy created when a regular member: (1) leaves office prior to completion of the member's term; (2) cannot attend a meeting; or (3) cannot participate on a particular matter due to a conflict of interest. D. Term of Office. The term of office for each Design Review Board member shall be four (4) years. Of the members of the Board first appointed, one shall be appointed for the term of one year; one for the term of two (2) years; one for the term of three (3) years; and two (2) for the term of four (4) years. The term of office for the alternate board member shall be four (4) years concurrent with the term of the chairperson. E. Removal or Vacancy of Membership. Any member of the Board or the alternate member can be removed at any time by a majority vote by the City Council. A vacancy shall be filled in the same manner as the original appointment. The person appointed to fill a vacancy shall serve for the remainder of the unexpired term. F. Meetings. At least one regular Design Review Board meeting shall be held each month on a date selected by the Board, unless there is no business to conduct. G. Quorum. Three (3) of the members of the Board, either regular members or two (2) regular members and the alternate board member, shall be required to constitute a quorum for the transaction of the business of the Board and the affirmation vote of a majority of those present is required to take any action. H. Compensation of the Design Review Board. All members of the Board shall serve as such without compensation. I. The Design Review Board may adopt, and amend as necessary, Rules of Order to ensure efficient and responsive Board meetings. (Ord. 1838 § 53, 2005: Ord. 1794 § 2, 2003: Ord. 1625 § 1 (part), 1992). DESIGN REVIEW BOARD INTERVIEWS Potential Questions for Applicants June 2013 Have there been specific buildings constructed recently that you think are particularly well designed? Any major mistakes? 2. How do you think the Board should react to public input on design, particularly when you believe they are not well versed in the elements of good design? 3. How do you evaluate an application that is consistent with zoning regulations and General Plan policies, but in your opinion is out of scale or wrong for the proposed site? 4. 1 low should the URB deal with an applicant who has had a project continued on three occasions, but does not seem able or competent to respond to the Board's design direction? 5. On a professional level, how can members of the Board disagree on design matters and still maintain a positive working relationship? 6. What is your vision of'San Rafael in the near future? What changes would you like to see in the city? 7. What do you think are the important attributes of an excellent DRB member? Please explain the importance ofthe DRB's work in harmonizing its interpretation of appropriate design with both the applicant's design preferences and San Rafael's local planning and code requirements. In other words, how does the DRB ensure design consistency and quality without re -designing a project so as to make it cost -prohibitive or its owner unhappy with the result?