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HomeMy WebLinkAboutCC Resolution 13700 (On-Call Vegetation Management)RESOLUTION NO. 13700 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN RAFAEL AUTHORIZING THE DIRECTOR OF PUBLIC WORKS TO AMEND AN EXISTING $70,000 CONTRACT FOR ON-CALL VEGETATION MANAGEMENT AND DEBRIS REMOVAL SERVICES BY ADDING $40,000 IN MEASURE A OPEN SPACE FUNDING. WHEREAS, on September 16, 2013, the City Council of the City of San Rafael approved resolution #13613, authorizing the Director of Public Works to enter into a $70,000 agreement with Forster & Kroeger Landscape Maintenance, Inc. for vegetation management and debris removal services; and WHEREAS, these services were to focus on fire prevention activities in the City's open space, with a particular emphasis on the dangers associated with homeless encampments in difficult to access locations; and WHEREAS; a quarter cent retail transactions and use tax known as Measure A was approved by Marin County voters in November 2012; and WHEREAS, 15% of Measure A revenue was earmarked for cities and towns to manage open space vegetation and reduce wildfire risk; and WHEREAS, Measure A is expected to generate $336,000 in fiscal year 2013-2014; and WHEREAS, $110,000 of that total was set aside for the fire prevention activities described above, with $70,000 allocated to the Department of Public Works and $40,000 allocated to the Fire Department; and WHEREAS, this proposed amendment to the existing contract with Forster & Kroeger consolidates on call vegetation management and debris removal services under a single contract, managed by the Department of Public Works; and WHEREAS, there are sufficient balances in the Measure A special revenue fund to provide funding for this contract. NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF SAN RAFAEL RESOLVES The Public Works Director is authorized to execute an amended agreement, in a form approved by the City Attorney, that amends the Agreement between the City and Forster & Kroeger Landscape Maintenance, Inc. for Vegetation Management & Debris Removal 2013/2015, dated October 14, 2013, to increase the annual not to exceed contract amount from $70,000 to $110,000, other terms remaining the same. I, ESTHER C. BEIRNE, Clerk of the City of San Rafael, hereby certify that the foregoing Resolution was duly and regularly introduced and adopted at a regular meeting of the City Council of said City held on the Monday, the 7th day of April, 2014 by the following vote, to wit: AYES: COUNCILMEMBERS: Bushey, Colin, Connolly and Mayor Phillips NOES: COUNCILMEMBERS: None ABSENT: COUNCILMEMBERS: McCullough ESTHER C. BEIRNE, City Clerk File No.: 01.01.02.01 City of San Rafael ♦ California Form of Amended Contract Agreement for Vegetation Management & Debris Removal 2013/2015 City Proiect No. 11217 g � day of/,, , 2014 by and between the City of San This Agreement is made and entered into this Rafael (hereinafter called City) and Forster & Kroeger Landscape Maintenance, Inc. (hereinafter called Contractor). Witnesseth, that the City and the Contractor, for the considerations hereinafter named, agree as follows: 1- Scope of the Work The Contractor hereby agrees to furnish all of the materials and all of the equipment and labor necessary, and to perform all of the work described in the plans and specifications for the project entitled: Vegetation Management & Debris Removal 2013/2015, City Project No. 11217, all in accordance with the requirements and provisions of the Contract Documents as defined in the Contract Provisions which are hereby made a part of this Agreement. The liability insurance provided to City by Contractor under this contract shall be primary and excess of any other insurance available to the City. II- Term of Contract (a) The work to be performed under this Contract shall be commenced within FIVE (5) CALENDAR DAYS after the date of written notice by the City to the Contractor to proceed and continue through August 31, 2015. (b) Individual assignments within the scope of the contract shall be completed wthin 15 working days after the date of such notice and with such extensions of time as are provided for in the General Conditions. (c) At the discretion of the City Public Works Director and with Contractor's consent, this contract can be renewed for up to three additional two year terms at the same $110,000 annual cost, with adjustments as warranted by changes in the Consumer Price Index for the San Francisco area. III - Liquidated Damages It is agreed that liquidated damages shall apply as specified in Section I of the Special Provisions. IV - The Contract Sum The total annual contract amount shall not exceed $110,000. Payment shall be by hourly rate for Routine and Emergency Brush and Homeless Debris Removal as detailed in the specifications including rates for labor and equipment as noted. All equipment shown as "included'; as well as any other equipment, tools, vehicles, materials, maintenance, labor and appurtenances required to perform the jobs on a call out basis, 24 hours a day, seven days a week; shall be covered by the unit rates for labor. Travel time to and from the job site is not included in the man-hour rate. Only actual hours at the job site will be credited towards actual payment. Item Description 1 Supervisor 2 Laborer 3 10 yd. Dump Truck 4 5 yd. Dump Truck 5 Pick-up Truck 6 Dump Fees 7 Chipper 8 Weed Eaters 9 High Weed Mowers Rate (Man -Hour) Routine Work (8AM- Emergency "call-out"Work 5PM M -F) (Weekends, Night, Overtime, Holidays) $ 45.00 $ 45.00 $ 34.00 $ 40.00 Included Included Included Included Included Included $ 40.00 $ 40.00 Included Included Included Included Included Included ,µms V - Payments ' City will pay Contractor upon presentation of bills to the Department of Publc Works at 111 Morphew Street, San Rafael, CA for services performed under this contract. VI — Indemnification Contractor will indemnify, release, defend and hold harmless City, its officers, and employees, against any claim, demand, suit, judgment, loss, liability or expense of any kind, including attorney's fees, arising out of or resulting in any way, in whole or in part, from any acts or omissions, intentional or negligent, of Contractor or Contractor's officers, agents and employees in the performance of their duties and obligations under this contract. IN WITNESS WHEREOF, City and Contractor have caused their authorized representatives to execute this Agreement the day and year first written above. ATTEST: Esther C. Beirne City Clerk APPROVED AS TO FORM: L 61"' Robert F. Epstein t City Attorney File No.: 01.01.02.01 CITY OF SAN RAFAEL: blic WoKs Director FORSTER KROEGER LANDSCA .,• MAINTE. CE, INC. By. t Printed Name: 1'�QV k Z (tt q Title: P c-as►d¢h RLI Insurance Company L' P.O. Box 3967 Peoria IL 61612-3967 RPhone 309-692-1000 Fax 309-692-8637 TO BE ATTACHED TO AND FORM PART OF POLICY NO. SS8400576 It is hereby mutually agreed and understood by the Principal, Forster & Kroeaer Landscape Maintenance. Inc. 77B Larkspur Street San Rafael, CA 94901 RIDER and RLI Insurance Company that the Regarding the Vegetation Management & Debris Removal 2013/2015; City Project No. 11217 Performance and Payment Bond Amount (Identify item(s) to be changed) on this policy has/have been changed to the following: INCREASED FROM: $70,000 TO: $110,000 Nothing contained herein shall vary, alter, waive or extend any of the terms, limits, or conditions of the policy, except as set forth above. This Rider becomes effective on October 22, 2014 at twelve and one minute o'clock a.m., Standard Time. Signed this 22nd day of October 2014 RLI Insurance Company 4'C--' By Betty L. Tolen Attornay in Fact Page 1 of 1 M0055D04 CALIFORNIA ALL-PURPOSE ACKNOWLEDGMENT State of California County of San Francisco On October 22, 2014 Date personally appeared before me, K. Zerounian, Notary Public Here Insert Name and 71e of the oft car K ZEROUNIAN :• C ornmission # 2029311 Z f1u:y -vy Public - California Francisco County .., ,.,. �° I�;l f:'a'bilR'bir^,�o. Ex"sires in 29, 2017 Bettv L. Tolentino Name(s) of signegs) who proved to me on the basis of satisfactory evidence to be the person(.1) whose name($) Wall subscribed to the within instrument and acknowledged to me that be/she/thW executed the same in his/her/theif authorized capacity(+es), and that by hWher/tHefr signature(d) on the instrument the person(), or the entity upon behalf of which the person(p) acted, executed the instrument. I certify under PENALTY OF PERJURY under the laws of the State of California that the foregoing paragraph is true and correct. WITNESS my hand a d o icia seal. Place Notary Seal Above Signature signature of IYolary Public OPTIONAL Though the information below is not required by law, it may prove valuable to persons elying on a document and could prevent fraudulent removal and reattachment of this form to anoth docu nt. Description of Attached Document Title or Type of Document; ........ .. . ..... Document Date: Number of Pages: Signer(s) Other Than Named Above: Capacity(ies) Claimed by Signer(s) Signer's Name: - ❑ Individual ❑ Corporate Officer .......• Title(s): FJ Partner — 4: "i Limited I General I-1 Attorney In Fact • lop of thumb sere Trustee D k Guardian or Conservator 1:1 Other: C:iy;ner Is Representing: Signer's Name: ❑ Individual LJ Corporate Officer — Title(s): ❑ Partner — ❑ Limited ❑ General LJ Attorney in Fact • Ilm ❑ Trustee 'op of thumb here ❑ Guardian or Conservator ❑ Other: Signer Is Representing: l�� National NoavyAssoaador 9356 Do Soto Ave, P.O.Dox2402®Chatsworth,CA91313-2402-mvwNationalNotary.org Vern 05907 Reorder Call Toil- FmoI-81X-8768827 /III RLI Surety /III 9025 N. Lindbergh Dr. V Peoria, IL 61615 IIIIIIIIIIIIII Phone: (800)645-2402 Fax: (309)689-2036 www.rlicorp.com Know All Men by These Presents: POWER OF ATTORNEY RLI Insurance Company That this Power of Attorney is not valid or in effect unless attached to the bond which it authorizes executed, but may be detached by the approving officer if desired. That RLI Insurance Company, an Illinois corporation, does hereby make, constitute and appoint: J. M. Albada. Susan Hecker. Maureen O'Connell. Brian F. C000er. M. Moodv. Janet C. Roio. Bettv L. Tolentino. Virginia L. Black. R. A. Bass. Katherine Zerounian, iointiv or severallv in the City of San Francisco . State of California its true and lawful Agent and Attorney in Fact, with full power and authority hereby conferred, to sign, execute, acknowledge and deliver for and on its behalf as Surety, the following described bond. Any and all bonds provided the bond penalty does not exceed Twenty Five Million Dollars ($25,000,000.00). The acknowledgment and execution of such bond by the said Attorney in Fact shall be as binding upon this Company as if such bond had been executed and acknowledged by the regularly elected officers of this Company. The RLI Insurance Company further certifies that the following is a true and exact copy of the Resolution adopted by the Board of Directors of RLI Insurance Company, and now in force to -wit: "All bonds, policies, undertakings, Powers of Attorney or other obligations of the corporation shall be executed in the corporate name of the Company by the President, Secretary, any Assistant Secretary, Treasurer, or any Vice President, or by such other officers as the Board of Directors may authorize. The President, any Vice President, Secretary, any Assistant Secretary, or the Treasurer may appoint Attorneys in Fact or Agents who shall have authority to issue bonds, policies or undertakings in the name of the Company. The corporate seal is not necessary for the validity of any bonds, policies, undertakings, Powers of Attorney or other obligations of the corporation. The signature of any such officer and the corporate seal may be printed by facsimile." IN WITNESS WHEREOF, the RLI Insurance Company has caused these presents to be executed by its Vice President with its corporate seal affixed this 27th day of August , 2014 . State of Illinois SS County of Peoria On this 27th day of August , 2014 . before me, a Notary Public, personally appeared Roy C. Die . who being by me duly sworn, acknowledged that he signed the above Power of Attorney as the aforesaid officer of the RLI Insurance Company and acknowledged said instrument to be the voluntary act and deed of said corporation. By: -l.0-4,e. , Jacque' e M. Bockler Notary Public --------------- -OFFICIAL SEAL" r+ou"r PUBLIC JACQUELINE A BOCKLER I STATE OF Ill COMMISSION EXPIRES 01/14/18 ` RLI Insurance Company By:��-�-'- Roy C. Di Vice President CERTIFICATE I, the undersigned officer of RLI Insurance Company, a stock corporation of the State of Illinois, do hereby certify that the attached Power of Attorney is in full force and effect and is irrevocable; and furthermore, that the Resolution of the Company as set forth in the Power of Attorney, is now in force. In testimony whereof, I have her u�tto et my h nd an the seal f t RLI Insurance Company thisZLnddayof cto er �0 RLI Insurance Company By: .� .�. Roy C. Di Vice President A0058514 AGOR°`7 CERTIFICATE OF LIABILITY INSURANCE 10/1/ 22014014 DATE (Mi4Y) �•-�� � THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder Is an ADDITIONAL INSURED, the pollcy(les) must be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). PRODUCER NAAE:CTStacy Manning, "ISR Landscape Contractors (Lic#0755906) PHONEWit,- (559) 650-3555 FAX (554)650-3548 Insurance Services, Inc. E-MAIL 1835 X. Fine Avenue INSURER(S) AFFORDING COVERAGE NAIC 0 Fresno CA 93727 1NSURERA:ARCH Insurance Company 11150 ENSURED INSURER a :Firemaas U � m...'o' :, , .. 21873 Forster & Xroeger Landscape Maintenance, Inc. INSURER C: 77 Larkspur Street Ste B INSURER D: N" INSURER E San Rafael CA 94901 INSURER F: Ij COVERAGES CERTIFICATE NUMBER:14-15 Pkg & Auto REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS INSR ADDL SUBR'I POLICY EFF POLICY CXP I NS LTR TYPE OF INSURANCE IR WVn POLICY NUMBER IMM/nDNlYY1 /MMIDONYYYI LIMITS Primary Insurance; Blanket Additional insured per attached OOGLO434000108. City of San Rafael, its officers, agents and employees (Excluding Professional Liability) are named as additional insured CERTIFICATE HOLDER City of San Rafael Department of Public Works PO Box 4186 San Rafael, CA 94913 ACORD 26 (2010105) iNS025.20aansl ❑i CANCELLATION SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. AUTHORIZED REPRESENTATIVE S Manning, CISR/RSAEN O 1988-2010 ACORD CORPORATION. All rights reserved. The ACORD name and logo are registered marks of ACORD GENERAL LIABILITY EACH OCCURRENCE S 1,000,000 A X COMMERCIAL GENERAL LIABILITY CLAIMS EZ 7/1/2014 7/1/2015 DAMAGE IO RENTED I StEaocclirrencel S 100,000 -MADE OCCUR LCPXG0053406 MEDEXP (Ary one rersom 5 5,000 ! PERSONAL $ADV INJURY S 1,000,000 X $500 PD DED II { GENERAL AGGREGATE S 2,000,000 GEN L AGGREGATE LIMIT APPLIES PER PRO 7 PRODUCTS - COAIPOP AGG 5 2,000,000 POLICY I X l I I LOC is AUTOMOBILEUABiUTY COMBBINEDSINGLE UMiT X entlIS 11000.000 A ANY AUTO BODILY INJURY I, Per perscni IS ALL OWNED SCHEDULED AUTOS AUTOS LCPXG0053406 7/1/2014 7/1/2015 f BODILY INJURY Per act der t)I 5 X HIRED AUTOS X NON OWNED AUTOS PROPERTY DAMAGE Is {Per acc,denn UMBRELLA LIAR I i{ (OCCUR Undennsured moto, st ( EACH OCCURRENCE I S I S 11000,000 5,000,000 B X EXCESS UAB Ij--') CLAIMS MADE AGGREGATE Is 5,000,000 IDED I I RETENTIONS SSE 00032204143 /1/2014 7/1/2015 I 15 WORKERS COMPENSATION I WC STATU- OTH- AND EMPLOYERS' LIABILITY TORY I i ANY PROPR'ETOR:PARTNERfEXECUT'VE a OFRCERNEMBER EXCLUDED? NIA EL EACH ACCIDENT S (Mandatory in NH) E L DISEASE EA EMPLOYE If yes desaibeLr�der DESCRIPTION OF OPERATIONS tmlcv - S I E L DISEASE - POLICY L MIT S C DESCRIPTION OF OPERATIONS I LOCATIONS I VEHICLES (Attach ACORD 101, Additional Remarks Schadule, If more space Is required) RE: Vegetation Management & Debris Removal 2013/2015 Primary Insurance; Blanket Additional insured per attached OOGLO434000108. City of San Rafael, its officers, agents and employees (Excluding Professional Liability) are named as additional insured CERTIFICATE HOLDER City of San Rafael Department of Public Works PO Box 4186 San Rafael, CA 94913 ACORD 26 (2010105) iNS025.20aansl ❑i CANCELLATION SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. AUTHORIZED REPRESENTATIVE S Manning, CISR/RSAEN O 1988-2010 ACORD CORPORATION. All rights reserved. The ACORD name and logo are registered marks of ACORD THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY. BLANKET ADDITIONAL INSURED PROTECTION ENDORSEMENT This endorsement modifies insurance provided under the following: COMMERCIAL GENERAL LIABILITY COVERAGE FORM 1. SECTION II - WHO IS AN INSURED is amended to include as an insured any organization or person required to be named as an additional insured pursuant to a written contract or agreement. The insurance provided by this endorsement is subject to the following: a. This insurance does not apply to any person or organization not specifically approved by us as an additional insured. b. Any insurance afforded an additional insured under this endorsement shall not begin before the date that the person or organization is approved by us as an additional insured. c. ,The Limits of Insurance under this insurance, which are listed in the Declarations of this policy, shall not be increased, regardless of the number of additional insureds, or the limits specified in the contract or agreement. d. Any coverage that is not provided under an additional insured's liability insurance policy for your acts, errors, or omissions is also not provided under this insurance. e. With respects to the additional insured, this insurance does not apply to: 1. 'Property Damage" to "your product" arising out of it or any part of it. 2. "Property Damage" to "your work" arising out of it or any part of it and included in the "products -completed operations hazard". 3. Liability for "Property Damage" or "Bodily Injury" for acts, errors, omissions of an additional insured. f. If required under written contract, this insurance will apply to an additional insured as primary insurance and other insurance which may be available to such additional insured shall apply on an excess basis. g. If required by a written contract, we waive our right to recovery against any additional insured because of payments we make for injury or damage arising out of :your ongoing operations, or "your work" done under a contract with that additional inaured and included u, the "products completed operations hazard". All other terms and conditions of this Policy remain unchanged. Endorsement Number: N/A Policy Number: LCPKGO053406 Named Insured: Forster & Kroeger Landscape Maintenance, Inc. This endorsement is effective on the inception date of this policy unless otherwise stated herein. Endorsement Effective Date: 9/30/2014 00 GL0434 00 01 08 Includes copyrighted material of Insurance Services Office, Inc Page 1 of I .with its permission ® DATE (MMIDDIYYYY) ,4 a CERTIFICATE OF LIABILITY INSURANCE I 10/1/2014 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the pollcy(les) must be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). PRODUCER CONTACT Stacy Manning, CISR NAME: Y g Landscape Contractors (Lic#0755906) FAX AHCN;_�_,. (559)650-3555 ((AIC. NoI:(559)650-3556 Insurance Services, Inc. Aonl¢Esg smanning@lcisinc.com 1835 N. Fine Avenue INSURER(S) AFFORDING COVERAGE NAIC # Fresno CA 93727 INSURERA:Cypress Insurance Company 10855 INSURED INSURER B: Forster & Kroeger Landscape Maintenance, Inc. INSURER C: 77 Larkspur Street INSURER D: Ste B INSURER E: San Rafael CA 94901 INSURER F: COVERAGES CERTIFICATE NUMBER:14/15 WC REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED NOTWITHSTANDING ANY REQUIREMENT. TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS EXCLUSIONS AND CONDITIONS OF SUCH POLICIES LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS (NSR TYPE OF INSURANCE AtNSOR y yn POLICY NUMBER IMM/9DNYYYI IMMIDDmYY1 I LIMITS LTR GENERAL LIABILITY COMMERCIAL GENERAL LIAB'LITY CLAIMS MADE F� OCCUR GEN L AGGREGATE LIMIT APPLES PER 7 POLICY I I Pic � LOC AUTOMOBILE LIABILITY _ ANY AUTO ALL OWNED SCHEDULED AUTOS AUTOS NON -OWNED H RED AUTOS H AUTOS UMBRELLA LIAR OCCUR EXCESS LIAR HCLAMS-MADE DED I I RETENTIONS A WORKERS COMPENSATION AND EMPLOYERS' LIABILITY YIN ANY PROPRIETORIPARTNERIEXECUTIVE OFFICER/MEMBEREXCLUDED? NIA 3300065617-141 (Mandatory In NH) If yes describe under DESCRIPTION OF OPERATIONS be ow EACH OCCURRENCE S DAMAGE TO RENTED PREMISES (Ea occurrence) S MED EXP (Any one person) 5 PERSONAL & ADV INJURY S I13ENERALAGGREGATE S PRODUCTS - COMP/OP AGG S S COMBINED SINGLE LIMIT (Eaacanent) S BODILY INJURY (Per person) S BODILY INJURY (Per accident) S (PROPERTY DAMAGE S (Par acrdem) S EACH OCCURRENCE S AGGREGATE $ S XWC STATU- I I OTH TAPY 1 IMITS FR �ELEACH ACCIDENT S 11000,000 10/1/2014 10/1/2015 I EL DISEASE -EAE161PLOYEE S 1.000,000 EL DISEASE - POLICYLIM+T $ 11000,000 DESCRIPTION OF OPERATIONS I LOCATIONS I VEHICLES (Attach ACORD 101, Additional Remarks Scheduie, if more space Is required) RE: Vegetation Management & Debris Removal 2013/2015 CERTIFICATE HOLDER CANCELLATION SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. City of San Rafael Department of Public Works AUTHORIZED REPRESENTATIVE PO BOX 4186 San Rafael, CA 94913 S Manning, CISR/ACOMB ACORD 25 (2010/05) ©1988-2010 ACORD CORPORATION. All rights reserved. INS025 �201005) 01 The ACORD name and logo are registered marks of ACORD a DATE (MMIDD/YYYY) ACflRV CERTIFICATE OF LIABILITY INSURANCE 10/1/2014 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(les) must be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). PRODUCER NAME CT Stacy Manning Landscape Contractors (Lic#0755906) 14 PHONE F�,t. (559) 650-3555 I FAX Nal• (559)650-3558 Insurance Services, Inc. EMAIL amannin @lciainc.com ADDRESS: .,ing@lcisinc.com N. Fine Avenue INSURERISIAFFORDING COVERAGE NAIL# Fresno CA 93727 INSURERA:Cvnress Insurance Companv 10855 aNSUREO INSURER B Forster & Kroeger Landscape Maintenance, Inc. INSURERC: 77 Larkspur Street INSURER D: Ste B INSURERE: San Rafael CA 94901 INSURERF: COVERAGES CERTIFICATE NUMBER:13/14 WC REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR AODL SUBR POLICY EFF POLICY EXP LTR TYPE OF INSURANCE ,NIR yWn POLICY NUMBER IMMIDDIYYYYI IMMIDD/YYYYI LIMITS GENERAL LIABILITY EACH OCCURRENCE S COMMERCIAL GENERAL LIABILITY DAMAGE TO RENTED I PREMISES IEa occunencel S CLAIMS -MADE F] OCCUR I MED EXP (Any one person) S _ I PERSONAL & ADV INJURY S _ �GENERAL AGGREGATE 5 GEN L AGGREGATE LIMIT APPLIES PER I PRODUCTS - COMPIOP AGG S ( 7 PF 0 5 1- I LOC POLICY I I AUTOMOBILE LIABILITY _ COMBINED SINGLE LIMIT (Ea acadentl S ANY AUTO I BODILY INJURY (Per person) 5 _ ALL OWNED SCHEDULED BODILY INJURY (Per accident) 5 AUTOS AUTOS NON -OWNED HIRED AUTOS AUTOS I PROPERTY DAMAGE S (Per acadentl S UMBRELLA LIAR OCCUR EACH OCCURRENCE S EXCESS LIAR HCLAIMS-MADE I AGGREGATE 5 DED I I RETENTIONS S A WORKERS COMPENSATION I X I V,1C TATU- I IOT AND EMPLOYERS' LIABILITY ANY PRCPRIETORIPARTNERIEXECUTIV=_ YIN TnRy FR ( CWFCERIMEMBEREXCLUDED? CMandatoryInNH) 3300065617-131 E L EACH ACCIDENT S 1.00 0 , 000 10/1/2013 10/1/2014 EL DISEASE - EA EMPLOYEE S 1,000,000 Ues describe under SCRIIPTION OF OPERATIONS be ow EL DISEASE - POLICY LIMIT S 11000,000 DESCRIPTION OF OPERATIONS I LOCATIONS I VEHICLES (Attach ACORD tote Additional Remarks Schedule, It more space Is required) RE: Vegetation Management 6 Debris Removal 2013/2015 CERTIFICATE HOLDER CANCELLATION SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. City of San Rafael Department of Public Works PO BOX 4186 AUTHORIZED REPRESENTATIVE San Rafael, CA 94913 Stacy Manning/ACOMBE ACORD 25 (2010/05) ©1988-2010 ACORD CORPORATION. All rights reserved. INS025 201005) 01 The ACORD name and logo are registered marks of ACORD CITY OF SAN RAFAEL, CALIFORNIA DEPARTMENT OF PUBLIC WORKS INTERDEPARTMENTAL MEMORANDUM TO: Lisa Goldfien DATE: November 25, 2014 City Attorney FROM: Dianne Mitchell FILE NO: 01.01.02.01 Department of Public Works SUBJECT: Contract for Vegetation Management Forster & Kroeger Lanscape Maintenance, Inc. You will see that this contract should have been signed in April after the April 7`" City Council meeting. This unsigned contract was brought to my attention by the City Clerk's office in September. I immediately contacted Raul Garcia at Forster & Kroeger and explained that we not only needed to have the contract signed, we needed a new Rider to show the increase of the contract amount as well as updated insurance. In September and October, I emailed and called Raul many times for both items. In October, the Rider was delivered and finally received the insurance this past Monday. Therefore, Nader had to date and sign this contract as of today. I have put in place a system so that this will not happen again. I apologize for this oversight. cc: Nader Mansourian