HomeMy WebLinkAboutCC Resolution 13734 (Code Enforcement Services; CSG)RESOLUTION NO. 13734
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN RAFAEL
AUTHORIZING THE CITY MANAGER TO EXECUTE A FIRST AMENDMENT
TO AN AGREEMENT FOR PROFESSIONAL CODE ENFORCEMENT
SERVICES WITH CSG CONSULTANTS, INC, (CSG) TO PROVIDE CODE
ENFORCEMENT SERVICES FOR CONTINUED MASSAGE ORDINANCE
ENFORCEMENT /IMPLEMENTATION.
(Term of Agreement: Extended to September 30, 2015, with a total budget amount
not -to -exceed $320,000.00)
WHEREAS, on August 19, 2013, the City Council adopted Resolution No. 13587, which
authorized the execution of an Agreement for Professional Code Enforcement Services with CSG
Consultants, Inc. (CSG) to provide code enforcement services for Massage Ordinance
enforcement/ implementation. The Agreement for Professional Services establishes a budget
limit of $100,000 and a term limit ending on August 19, 2014; and
WHEREAS, as part of the authorization for a one year pilot program, the City Council
requested a status report to evaluate whether the program should continue after the one year term;
and
WHEREAS, on May 5, 2014, the Community Development Department staff presented
an update on the one year pilot program at a City Council study session, reporting on the findings
of the program to date, as well as the successes achieved and challenges faced during the one
year trial period; and
WHEREAS, the maximum budget authority established under the current Agreement for
Professional Services is nearly depleted; and
WHEREAS, at the conclusion of the May 5, 2014 study session, the City Council
directed staff to prepare an amendment to the Professional Services Agreement for consideration
by the Council at an upcoming City Council meeting. As part of the amendment, the Council
expressed its intention to continue the program with enhancement and increased enforcement and
inspection; and
WHEREAS, Community Development staff identified the scope of services to be
included in the amendment, including provision for 1) additional code enforcement (counter
technician, code enforcement manager to manage the day to day operations of the massage
program; and 2) additional hours for code enforcement program; and
WHEREAS, at the City's request, CSG Consultant, Inc. (Consultant) submitted the
.4n7ended Proposal to the Cite of San Raj�iel jbr Code Enforcement Services for,Massage
Ordinance Enjbrcelr7entilnzplementcrtior7, dated .4tnended Maj, 29, 2014, including a list of
anticipated activities/tasks and the hourly rate for performance of these services, and said
proposal is attached to the Agreement for Professional Services; and
WHEREAS, the costs associated with the Consultant's interim professional Code
Enforcement Services have been set aside and allocated by the City Council from available
resources at the end of the 2013/2014 fiscal year as one time monies for this task. A budget
amendment to increase the total maximum not -to -exceed budget for the next one year of the
program by $220,000 has been included, for a total not -to -exceed budget of $320,000.
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of San
Rafael does hereby authorize the City Manager to execute, on behalf of the City, the First
Amendment to an Agreement for Professional Code Enforcement Services with CSG
Consultants, Inc. in the form attached herewith.
I, Esther C. Beirne, Clerk of the City of San Rafael, hereby certify that the foregoing Resolution
was duly and regularly introduced and adopted at a regular meeting of the City Council of the
City of San Rafael, held on Monday, the 2nd June, 2014, by the following vote, to wit:
AYES: Councilmembers: Bushey, Colin, Connolly, McCullough and Mayor Phillips
NOES: Councilmembers: None
ABSENT: Councilmembers: None
Esther C. Beirne, City Clerk
Exhibit A First Amendment to Agreement for Code Enforcement Services for Massage
Ordinance; Implementation between City of San Rafael and CSG Consultants, Inc.
with attached Amended Proposal to the City of *San Rafael for Code Enforcement
Services for Massage Ordinance Enforcement/Implementation, dated Amended
!flay 29, 2014.
2
FIRST AMENDMENT TO AGREEMENT FOR CODE ENFORCEMENT
SERVICES FOR MASSAGE ORDINANCE
ENFORCEMENT/IMPLEMENTATION
This First Amendment is made and entered into this 2"d day of June, 2014 by and
between the CITY OF SAN RAFAEL (hereinafter, "CITY"), and CSG Consultants, Inc.,
(hereinafter, "CONTRACTOR").
RECITALS
WHEREAS on August 19t" 2013 CITY and CONTRACTOR entered into an
agreement entitled "Agreement for Code Enforcement Services for Massage Ordinance
Enforcement/Implementation" (hereinafter, "AGREEMENT"); and
WHEREAS, CITY and CONTRACTOR wish to amend AGREEMENT to modify the
DUTIES OF CONSULTANT to include the ability for CONTRACTOR's persomlel to provide
counter technician services, enhanced day to day oversight by the lead inspector, increased
flexibility in field inspector scheduling, additional team inspections at non-traditional times; and
WHEREAS, CITY wishes to amend AGREEMENT to modify the COMPENSATION
by increasing the total in the amount of Two Hundred and Twenty Thousand Dollars
($220,000.00).
WHEREAS, CITY and CONTRACTOR wish to extend the TERM OF AGREEMENT
extending through September 30th; 2015.
NOW, THEREFORE, CITY and CONTRACTOR agree to the following
modifications to the AGREEMENT:
1. Delete the DUTIES OF CONTRACTOR section of the AGREEMENT and substitute:
"CONTRACTOR shall perform the duties and/or provide services as described in
Exhibit "B" attached hereto and incorporated herein as well as other duties as assigned by
Project Manager necessary to enforce and implement the City's Massage Ordinance."
2. Delete the first paragraph of the COMPENSATION section of the AGREEMENT and
substitute:
,.For the full performance of the seri ices by CONTRACTOR described herein, CITY
shall pay CONTRACTOR for the hours of 1,vork at the hourly rates, and for the
authorized expenses, as specified in Exhibit "B", the total not to exceed payable to the
Consultant under this Agreement is therefore increased by Two Hundred and Twenty
Five Thousand Dollars ($220,000.00) from One. Hundred Thousand Dollars
($100.000.00) to Tl-ffee Hundred and Twenty Five Thousand Dollars ($320,000.00).
3. Delete the first sentence in the TERM OF A(IREEMENT section of the AGREEMENT
Exhibit A-1
and substitute:
"The services to be performed under this AGREEMENT, as amended, shall commence
on September 1", 2013 and extend through September 30`h, 2015."
All other terms of the AGREEMENT which are not in conflict with the provision of this
First Amendment shall remain unchanged in full force and effect. In case of a conflict in the
terms of the Agreement, the provisions of this First Amendment shall control.
IN WITNESS WHEREOF, the parties have executed this First Amendment as of the
day, month and year first above written.
CITY OF SAN RAFAEL
r�t"&el WL6,4b
NANCY MAC lLE, City Manager
ATTEST:
j��T- m e"Ce
ESTHER C. BEIRNE, City Clerk
APPROVED AS TO FORM:
ROBERT F. EPSTEIN; Cite ,,k4torney
Attachment: Exhibit ``13"
CONTRACTOR
�r
CYRfJS KIAN' POUR, President
i
Exhibit A.-2
Exhibit "B"
AMENDED PROPOSAL TO THE
FOR
Code Enforcement Services for Massage
Ordinance Enforcement /Implementation
PREPARED BY
CSG ConsultantsI
., nc.
AMENDED May 29, 2014
CSG Consultants, Inc. i 1700 Amphlett Blvd. Suite 300 1 San Mateo, CA 114402
Phone (650) 522-2500 1 Fax (650) 522-2599 jvww.csgengr.con)
San Mateo & Pleasanton a Newman * Sacramento * Salinas - Santa Ana
4IN
Exhibit "B"
May 29, 2014
City of San Rafael
1400 Fifth Avenue
P.O Box 151560
San Rafael, CA 94915-1560
Attn: Mr. Raffi Boloyan, Planning Manager
Re: Amended Proposal for Code Enforcement Services for Massage Ordinance Enforcement/
Implementation
CSG is pleased to provide this amended proposal for contractual code enforcement services for up to
one (1) additional year period to enforce and implement the City of San Rafael's Massage Ordinance
(Program).
CSG has a thorough understanding of the needs of the City of San Rafael, building upon our past year of
experience implementing the Program. Robert L. Cushing will continue to serve as Project Manager for
this contract. Our office and contact information is as follows:
Robert L. Cushing I Code Enforcement Manager
1700 South Amphlett Boulevard 1 3`d Floor
San Mateo, CA 94402
(650) 522-2500 Phone 1 (650) 333-0854 Cell
robertc@csgengr.com
We look forward to continue our services to the City of San Rafael and are available to answer any
questions you may have regarding our services and staffing.
Sincerely,
Cyrus Kianpour, P.E., P.L.S.
President, CSG Consultants, Inc.
7 7rjO South A nphiEtt Ho,:"evard, 3` Floor; San N1Itev, CA 9w402
Phone: 650-572-25M, Fax: EG -522-25=9
na f: _st;stai`. cr, en r.ccrn; C,zlir,e at www.csgen�r rcrn
Exhibit "B"
" ':'' ' Oil
To address the City's needs, CSG proposes to continue to furnish two (2) part time code enforcement
officers and to add the services of a "Counter Technician" to implement the Massage Ordinance and
enforce Municipal Code compliance for Massage Establishments for an additional one (1) year period.
The Officers and Counter Technician will be allocated as necessary to meet the needs of the City.
Additional hours/staff will be allocated at times when scheduled sweeps are carried out and the use of
multiple officers is required. For example, two officers will conduct inspections during the evenings or on
weekends. Additional officers, trained in massage establishment inspections, will be drawn from CSG's
resources as necessary.
As previously indicated in CSG's original July 2013 proposal, one Lead Code Enforcement Officer (Lead
Officer) will focus on managing and administering the Program. The Lead Officer's primary directive will be
to relieve the Planning Manager from day-to-day management of the Program. The Lead Officer's previous
role as the primary public and staff contact will be assigned to the proposed Counter Technician. The Lead
Officer will participate in City meetings with supervisors and key staff from other departments. In order to
provide oversight, the schedule of the Lead Officer will overlap with the schedules of the Counter
Technician and Second Code Enforcement Officer, as needed. The Lead Officer will be available on selected
days throughout the week, as agreed upon with the Planning Manager.
A Second Code Enforcement Officer (Second Officer) will continue to work a variable schedule, fewer
hours per week than the Lead Officer, but adjusted for scheduled sweeps. The Second Officer will be
primarily assigned to conduct inspections of massage facilities during the day, at night or on the weekend.
During field inspections, the Lead Officer may accompany the Second Officer, with the support of
additional officers as necessary.
A Third Code Enforcement Officer (Third Officer) with experience in the Program will be allocated for
additional support, as needed. The main role of this Third Officer will include but not be limited to working
in conjunction with the Lead Officer and Second Officer to perform scheduled sweeps.
A Counter Technician will be added to the Program to serve as the primary public and staff contact, as a
resource for inquires from massage parlor business owners, the general public and City employees. The
Counter Technician will also perform related duties including intake, filing and other duties as agreed upon
between the Lead Officer and the Planning Manager. The Counter Technician will be allocated hours as
appropriate under the supervision of the Lead Officer in order to provide program continuity and
necessary level of customer contact/service. The Counter Technician will relieve the Lead Officer from the
aforementioned duties which will enable the Lead Officer to focus on Program management duties.
CSG's Code Enforcement Manager (Manager) will oversee all CSG staff performance, conducting
frequent reviews of the Officers' program implementation progress and case management. With input
from the Officers, the Manager will recommend and, with approval from the Planning Manager, initiate
solutions that address specific problems or that will produce a more efficient and effective program for
the City. The Manager will participate in team meetings with members of City departments as needed
and will be available to accompany code enforcement officers, police officers, and staff as well as
representatives of other agencies on field visits when needed. Additionally, the Manager may be called
upon to attend department meetings, committee meetings and City Council meetings as the Program
progresses.
Exhibit "B"
The following team members will be assigned to this project. An organizational chart indicating CSG's
proposed staff is provided below.
• Robert Cushing, Code Enforcement Manager
• Lamonte Mack, Code Enforcement Lead Officer
• Randy Sweet, Code Enforcement Officer
• Gary Kornahrens, Code Enforcement Officer
• Tracy McKnight, Counter Technician
0A/QC
Robert Cushing
Program Manager
Lamonte Mack
M
Counter Technician Inspection
Tracy McKnight Randy Sweet
I
As -Needed Code
Enforcement Support
Gary Kornahrens
2
Exhibit "B"
The fee schedule for the proposed one (1) year period of work is as follows:
Code Enforcement Services
Code Enforcement ManAger i
Code Enforcement Officer/ Related Support Personnel
Counter Technician
$85
$60
Hourly rates include overhead costs including, but not limited to, salaries, benefits, workers compensation insurance, and travel
and office expenses.
Community Development Department
INTER -DEPARTMENTAL MEMORANDUM
DATE: May 30, 2014
TO: Mayor Phillips and City Council Members
FROM: Raffi Boloyan, Planning Manager
4A�
SUBJECT: Revised Proposal for Code Enforcement Services for Massage Ordinance
Enforcement/implementation - Item 6a on June 2, 21014 City Council
meeting
The proposal that was included in Your staff report for the Massage Ordinance contract has been
modified to provide some additional clarity and definition. Therefore, staff is recommending that this
revised proposal (dated May 29, 2014) replace the one that was included as Exhibit B to the
Attachment 1 (Draft Resolution) of the staff report for item 6.a
Exhibit "B"
AMENDED PROPOSAL TO THE
FOR
Code Enforcement Services for Massage
,,Iprd*nance Enforcement / Implementation
PREPARED BY
CSG Consultants., Inc.
AMENDED May 29, 2014
CSG Comuitants, Inc 11700 Amphki-At Blvd. Suite 300 1 San Mateo, CA 94,102
Pli,,)(;e (650) 522-2500 ! Fax (650) S22,2599 1 Wv%,W,CSgengr,c-,rn
San Mateo * Pleasanton * Newman e Sacramento o Salinas 0 Santa Ana
Exhibit "B"
May 29, 2014
City of San Rafael
1400 Fifth Avenue
P.0 Box 151560
San Rafael, CA 94915-1560
Attn: Mr. Raffi Boloyan, Planning Manager
Re: Amended Proposal for Code Enforcement Services for Massage Ordinance Enforcement/
Implementation
CSG is pleased to provide this amended proposal for contractual code enforcement services for up to
one (1) additional year period to enforce and implement the City of San Rafael's Massage Ordinance
(Program).
CSG has a thorough understanding of the needs of the City of San Rafael, building upon our past year of
experience implementing the Program. Robert L Cushing will continue to serve as Project Manager for
this contract. Our office and contact information is as follows:
Robert L. Cushing I Code Enforcernent Manager
1700 South Amphlett Boulevard l 3`° Floor
San Mateo, CA 94402
(650) 522-2500 Phone l (650) 333-0854 Cell
robertc@csgengr.com
We look forward to continue our services to the City of San Rafael and are available to answer any
questions you may have regarding our services and staffing.
Sincerely,
Cyrus Kianpour, P,E., P.L.S.
President, CSG Consultants, Inc.
MO South Amph(ett Bo,t,evard, V f laor; San Mteo, CA 93702
hone: 650-522-2500; Fax. C50-522-259)
Ewal::sgstarf@csgengr.ccm; Oxine at www.csgengr.cem
Exhibit "B"
To address the City's needs, CSG proposes to continue to furnish two (2) part time code enforcement
officers and to add the services of a "Counter Technician" to implement the Massage Ordinance and
enforce Municipal Code compliance for Massage Establishments for an additional one (1) year period.
The Officers and Counter Technician will be allocated as necessary to meet the needs of the City.
Additional hours/staff will be allocated at times when scheduled sweeps are carried out and the use of
multiple officers is required. For example, two officers will conduct inspections during the evenings or on
weekends. Additional officers, trained in massage establishment inspections, will be drawn from CSG's
resources uxnecessary,
Aspreviously indicated inCSG'soriginal July 2O13proposal, one Lead Code Enforcement Officer (Lead
Officer) will focus on managing and administering the Program. The Lead Officer's primary directive will be
to relieve the Planning Manager from day-to-day management of the Program, The Lead Officer's previous
role as the primary public and staff contact will be assigned to the proposed Counter Technician. The Lead
Officer will participate in City meetings with supervisors and key staff from other departments, In order to
provide oversight, the schedule ofthe Lead Officer will overlap with the schedules ofthe Counter
Technician and Second Code Enforcement Officer, as needed. The Lead Officer will be available on selected
days throughout the week, asagreed upon with the Planning Manager,
ASecond Code Enforcement Officer (Second Officer) will continue tmwork avariable schedule, fewer
hours per week than the Lead Officer, but adjusted for scheduled sweeps, The Second Off icer will be
primarily assigned to conduct inspections of massage facilities during the day, at night or on the weekend.
During field inspections, the Lead Officer may accompany the Second Officer, with the support of
additional officers asnecessary.
A Third Code Enforcement Officer (Third Officer) with experience in the Program will be allocated for
additional support, as needed, The main role of this Third Officer will include but not be limited to working
in conjunction with the Lead Officer and Second Officer to perform scheduled sweeps.
A Counter Technician will be added to the Program to serve as the primary public and staff contact, as a
resource for inquires frorn massage parlor business owners, the general public and City employees, The
Counter Technician will also perform related duties including intake, filing and other duties as agreed upon
between the Lead Officer and the Planning Manager. The Counter Technician will be allocated hours as
appropriate under the supervision of the Lead Officer in order to provide program continuity and
necessary level of customer contact/service. The Counter Technician will relieve the Lead Off icer from the
aforementioned duties which will enable the Lead Officer to focus on Program management duties,
CSG's Code Enforcement Manager (K8aunge,)will oversee all CSG staff performance, conducting
frequent reviews of the Officers' program implementation progress and case menaXement. With input
from the Officers, the Manager will reccmmend and, with approval from the Planning Manager, initiate
solutions that address specific problems or that will produce a more efficient and effective program for
the City. The Manager will parttcipate in team meetings with members of City de,partments as needed
and will be available to accompany code enforcement officers, police officers, and staff as wel| as
representatives of other agencies on field visits when needed. Adoitionally, the Manager may be called
upon to attend department meetings, committee meetings and City Council meetings as the Program
progresses,
Exhibit "B"
Personnel
The following team members will beassigned to this project. Anorganizational chart indicating CSG's
proposed staff bprovided below.
* Robert Cushing, Code Enforcement Manager
* b,monteMack, Code Enforcement Lead Officer
* Randy Sweet, Code Enforcement Officer
* Gary Ko,nahnems,Code Enforcement Officer
° Tracy McKnight, Counter Technician
Program Manager
Lamonte Mack
K
' --- ---------- -' -
Counter Technician
Tracy McKnight
0
QA/QC
Robert Cushing
Inspection
Randy Sweet
As -Needed Code
Enforcement Support
Gary Kornahrens
Exhibit "B"
Fee Schedule
The fee schedule for the proposed one (1) year period of work is as follows:
Code Enforcement Services
Code Enforcement Manager
Code Enforcement Officer / Related Support Personnel
Counter Technician
$85
$60
Hourly rates include uverhead costs including, but not limited to, salaries, benefits, workers compensation insurance, and travel
and office expenses.
CITY OF SAN RAFAEL
ROUTING SLIP / APPROVAL FORM
INSTRUCTIONS: USE THIS FORM WITH EACH SUBMITTAL OF A CONTRACT, AGREEMENT,
ORDINANCE OR RESOLUTION BEFORE APPROVAL BY COUNCIL / AGENCY.
SRRA/ SRCC AGENDA ITEM NO.
DATE OF MEETING: June 2, 2014
FROM: Raffi Boloyan, Planning Manager
DEPARTMENT: Community Development
DATE: May 22, 2014
TITLE OF DOCUMENT: Resolution of the City Council of the City of San Rafael authorizing the City
Manager to execute a First Amendment to an Agreement for Professional Code Enforcement Services with
CSG Consultants, Inc, CSG) to provide Code Enforcement Services for continued Massage Ordinance
Enforcement /implementation.
(Term of Agreement: extended to September 30, 2015, with a total budget amount not -to -exceed
$320,000.00)
Department Head' (signature)
NOT APPROVED
REMARKS:
(LOWER HALF OF FORM FOR APPROVALS ONLY)
APPROVED AS COUNCIL AGENCY
APPROVED AS TO FORM:
AGENDA ITEM:
City Manager (signature)City
Attorney (signature)
NOT APPROVED
REMARKS: