HomeMy WebLinkAboutCC Resolution 13738 (Hire Climate Corps Fellow)CITY COUNCIL OF THE CITY OF SAN RAFAEL
RESOLUTION NO. 13738
A RESOLUTION APPROVING A CONTRACT WITH STRATEGIC
ENERGY INNOVATIONS TO EMPLOY TWO CLIMATE CORPS BAY AREA
FELLOWS FOR SUSTAINABILITY PROGRAMS
WHEREAS, on April 6, 2009 the City Council of the City of San Rafael
adopted the San Rafael Climate Change Action Plan ("CCAP"), which
incorporates programs to achieve reductions in community greenhouse gas
emissions, including Programs LF11 adopting a Zero Waste Goal and Strategic
Plan, Program LF13 encouraging the creation of programs to convert organic
waste to energy, and Program CO2 to work with community organizations to
promote sustainability efforts to residents and businesses; and
WHEREAS, the City of San Rafael is the recipient of annual grant funds by
the Marin County Household Hazardous and Solid Waste Joint Powers Authority
("Marin County HHW JPA"), including $61,318.30 in Fiscal Year 2014 to enact
Zero Waste programs such as described in the City's CCAP; and
WHEREAS, the City of San Rafael currently works with Sustainable Marin to
promote the Resilient Neighborhoods residential sustainability program and
wishes to expand the program to more residents; and
WHEREAS, the City of San Rafael currently works with its refuse hauler,
Marin Sanitary Service on outreach to local businesses regarding Zero Waste
programs, and wishes to work with them to conduct outreach specific to
participation in the commercial recycling, residential composting, and Food to
Energy programs; and
WHEREAS, Strategic Energy Innovations provides highly skilled fellows with
college degrees in sustainability -related fields through the Climate Corps Bay
Area ("CCBA") program, has a proven track record of providing valuable fellows
for similar work in other cities in the Bay Area for several years, including the
past two years with the City of San Rafael, and wishes to place two CCBA
fellows with the City of San Rafael between August 2014 and July 2015; and
WHEREAS, the City of San Rafael wishes to employ the services of two
CCBA fellows in the Resilient Neighborhoods, commercial recycling, residential
composting, and Food to Energy programs to help with public outreach, program
coordination, and greenhouse gas emissions tracking and reporting; and
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WHEREAS, fellow stipends of $22,000 plus $750 travel expenses per fellow
will be paid through the Marin County HHW JPA Grant Program and
reimbursement by Marin Sanitary Service.
NOW, THEREFORE, BE IT RESOLVED that the City Council hereby
approves the contract with Bay Area Community Resources in the amount of
$45,500 to engage two CCBA fellows in our Sustainability Programs, and
authorizes the City Manager to execute the contract and any documents related
to the CCBA fellowship program in a form approved by the City Attorney.
1, ESTHER BEIRNE, City Clerk of the City of San Rafael, hereby certify that the
foregoing resolution was duly and regularly introduced and adopted at a regular
meeting of the City Council held on Monday, June 16, 2014, by the following
vote, to wit:
AYES: COUNCILMEMBERS: Bushey, Colin, McCullough & Mayor Phillips
NOES: COUNCILMEMBERS: None
ABSENT: COUNCILMEMBERS: Connolly
Esther Beirne, City Clerk
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AGREEMENT FOR PROFESSIONAL SERVICES
FOR CLIMATE CHANGE BAY AREA FEL_,LOWSHIP PROGRAM
This Agreement is made and entered into this ?Z4 -i..q day of -_. , ?014, by
and between the CITY OF SAN RAFAEL (hereinafter "CITY"), and STRATEGIC ENERGY
INNOVATIONS, a corporation authorized to do business in California (hereinafter
"CONTRACTOR").
RECITALS
WHEREAS, the City of San Rafael's General Plan Program SU -10 calls for
implementation of programs to increase community education and engagement in sustainability
programs, including SU -10B, to implement Resilient Neighborhoods and Businesses programs to
encourage behavioral changes to reduce carbon emissions through effective education and peer
group support; and
WHEREAS, the CITY is the recipient of a grant from the Marin County Hazardous and
Solid Waste JPA for implementation of Zero Waste programs and activities, including the Resilient
Neighborhoods Program, AB341 California's Mandatory Commercial Recycling Law, and
residential and commercial composting programs; and
WHEREAS, CONTRACTOR collaborates with public and nonprofit organizations in
the San Francisco Bay Area to recruit, train, and place Climate Corps Bay Area fellows
("Fellows") at public and nonprofit organizations, where they will assist in implementing
greenhouse gas reduction programs; and
WHEREAS, the CITY desires to employ the services of two fellows for a 10 -month
program to solicit participation in and track progress of the City's Zero Waste programs and
activities and Resilient Neighborhoods program in conjunction with its authorized refuse agent
("Program"), and
WHEREAS, CONTRACTOR has a proven track record of providing valuable interns and
fellows for similar work to other cities in the Bay Area for several years, including the City of San
Rafael for the past two years:
AGREEMENT
NOW, THEREFORE, the parties hereby agree as fellows:
1. PROJECT COORDINA TION.
A. CITY'S Project Manager. The Sustainability and Volunteer Program Coordinator
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Cory Bytof is hereby designated the PROJECT MANAGER for the CITY, and said PROJECT
MANAGER shall supervise all aspects of the progress and execution of this Agreement.
B. CONTRACTOR'S Project Director. CONTRACTOR shall assign a single
PROJECT DIRECTOR to have overall responsibility for the progress and execution of this
Agreement for CONTRACTOR. Deputy Director Stephen Miller is hereby designated as the
PROTECT DIRECTOR for CONTRACTOR. Should circumstances or conditions subsequent to
the execution of this Agreement require a substitute PROJECT DIRECTOR, for any reason, the
CONTRACTOR shall notify the CITY within ten (10) business days of the substitution.
2. DUTIES OF CONTRACTOR.
CONTRACTOR shall perform the duties as outlined in Exhibit A, Scope of Work
Proposal, attached hereto and incorporated herein by reference.
3. DUTIES OF CITY.
CITY shall pay the compensation as provided in Paragraph 4, and perform the Host Agency
duties as outlined in Exhibit A, Scope of Work Proposal, attached hereto and incorporated herein by
reference.
4. COMPENSATION.
For the full performance of the services described herein by CONTRACTOR, CITY shall
pay CONTRACTOR a total amount not to exceed $45,500" which consists of $22,000 per Fellow
and $750 travel stipend per Fellow.
Payment will be made upon receipt by PROJECT MANAGER of invoices submitted by
CONTRACTOR twice per year, on or about September 1, 2014 and January 1, 2015. The parties
agree that if the CITY fails to make any payments within 90 days after an invoice is received
and marked "due, CONTRACTOR may immediately assess a late payment penalty of 1.5% of
the unpaid amount.
5. TERM OF AGREEMENT.
The term of this Agreement shall commence as of the date first set forth above, and shall
continue in full force and effect through July 31, 2015. unless earlier terminated as set forth in
Section 6. Upon mutual agreement of the parties, and subject to the approval of CITY's City
Manager the term of this Agreement may be extended for an additional period of up to (6) month(s).
6. TERI'V1INATION.
A. Discretionary. Either party may terminate this Agreement without cause upon
thirty (30) days written notice mailed or personally delivered to the other party.
B. Cause. Either party may terminate this ,'agreement for cause upon fifteen (15) days
Ret. date: 1,'30/i4
written notice mailed or personally delivered to the other party, and the notified party's failure to
cure or correct the cause of the termination, to the reasonable satisfaction of the party giving such
notice, within such fifteen (15) day time period.
C. Effect of Termination. Upon receipt of notice of termination, neither party shall
incur additional obligations under any provision of this Agreement without the prior written consent
of the other.
D. Return of Documents. Upon termination, any and all CITY documents or
materials provided to CONTRACTOR and any and all of CONTRACTOR's documents and
materials prepared for or relating to the performance of its duties under this Agreement, shall be
delivered to CITY as soon as possible, but not later than thirty (30) days after termination.
E. CONTRACTOR Obligations on Early Termination.
i. The parties acknowledge that the compensation payable by CITY hereunder
is fully committed to all Program expenses, including but not limited to
Program costs for recruitment and training development prior to the
Fellow's start date, Fellow stipends, benefits, training, and ongoing
programmatic costs, on or before May 1, 2015. In the event that this
Agreement is terminated prior to May 1, 2015, CONTRACTOR shall
reimburse CITY for compensation received from CITY hereunder but
unspent, based on an 8 -month spend -down that equates to $70/day for 243
days between September 2, 2014 — May 1, 2015.
ii. In the event that a Fellow terminates his or her program participation
early, CONTRACTOR will work with the CITY to:
a. Recruit for a replacement should the Fellow leave prior to the
winter/spring semester registration (late January) into Climate Corps
courses; or
b. Transition the Fellow's work internally (to other Fellows/ staff) and to
reimburse the CITY for unexpended funds as detailed in the paragraph
above.
7. OWNERSHIP OF DOCUMF.,NTS.
The written documents and materials prepared by die CONTRACTOR in connection with
the performance of its duties under this Agreement shall be the sole property of CITY. CITY may
use said property for any purpose, including projects not contemplated by this Agreement.
8. INSPECTION AND At'DIT.
Upon reasonable notice, CONTRACTOR shall make available to CITY, or its agent, for
inspection and audit, all documents and materials maintained by CONTRACTOR in connection
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with its performance of its duties under this Agreement. CONTRACTOR shall fully cooperate
with CITY or its agent in any such audit or inspection.
9. ASSIGNABILITY.
The parties agree that they shall not assign or transfer any interest in this Agreement nor the
performance of any of their respective obligations hereunder, without the prior written consent of
the other party, and any attempt to so assign this Agreement or any rights, duties or obligations
arising hereunder shall be void and of no effect.
10. INSURANCE.
A. Scope of Coverage. During the term of this Agreement. CONTRACTOR shall
maintain, at no expense to CITY, the following insurance policies:
1. A commercial general liability insurance policy in the minimum amount of
one million dollars ($1,000,000) per occurrence/two million dollars ($2,000,000) aggregate, for
death, bodily injury, personal injury, or property damage.
2. An automobile liability (owned, non -owned, and hired vehicles) insurance
policy in the minimum amount of one million dollars ($1,000,000) dollars per occurrence covering
any use of an automobile by a Fellow in connection with the performance of his or her duties for
CITY during the term of this Agreement.
3. CONTRACTOR shall provide proof of a professional liability insurance
policy in the minimum amount of one million dollars ($1,000,000) per occurrence/one million
dollars ($1,000,000) aggregate, to cover any claims arising out of the CONTRACTOR's
performance of services under this Agrecment.
4. if it employs any person. CONTRACTOR shall maintain worker's
compensation and employer's liability insurance, as required by the State Labor Code and other
applicable laws and regulations, and as necessary to protect both CONTRACTOR and CITY
against all liability for injuries to CONTRACTOR's officers and employees. CONTRACTOR'S
worker's compensation insurance shall be specifically endorsed to waive any right of subrogation
against CITY.
B. Other Insurance Requirements. The insurance coverage required of the
CONTRACTOR in subparagraph A of this section above shall also meet the following
requirements:
1. Except for professional liability insurance, the insurance policies shall be
specifically endorsed to include the CITY, its officers. agents. employees, and volunteers, as
additionally named insureds under the policies.
2. The additional insured coverage tinder CONTRACTOR'S insurance
policies shall be primary with respect to any insurance or coverage maintained by CITY and shall
Rev. date: ];30/14 j
not call upon CITY's insurance or self-insurance coverage 1br any contribution. The "primary and
noncontributory" coverage in CONTRACTOR'S policies shall be at least as broad as ISO form
CG20 0104 13.
3. Except for professional liability insurance, the insurance policies shall
include, in their text or by endorsement, coverage for contractual liability and personal injury.
4. The insurance policies shall be specifically endorsed to provide that the
insurance carrier shall not cancel, terminate or otherwise modify the terms and conditions of said
insurance policies except upon ten (10) days written notice to the PROJECT MANAGER.
5. If the insurance is written on a Claims Made Form, then, following
termination of this Agreement, said insurance coverage shall survive for a period of not less than
five years.
6. The insurance policies shall provide for a retroactive date of placement
coinciding with the effective date of this Agreement.
7. The limits of insurance required in this Agreement may be satisfied by a
combination of primary and umbrella or excess insurance. Any umbrella or excess insurance shall
contain or be endorsed to contain a provision that such coverage shall also apply on a primary and
noncontributory basis for the benefit of CITY (if agreed to in a written contract or agreement)
before CITY'S own insurance or self-insurance shall be called upon to protect it as a named
insured.
8. It shall be a requirement under this Agreement that any available insurance
proceeds broader than or in excess of the specified minimum insurance coverage requirements
and/or limits shall be available to CITY or any other additional insured party. Furthermore, the
requirements for coverage and limits shall be: (1) the minimum coverage and limits specified in this
Agreement; or (2) the broader coverage and maximum limits of coverage of any insurance policy or
proceeds available to the named insured, whichever is greater.
C. Deductibles and SIR's. Any deductibles or self-insured retentions in
CONTRACTOR's insurance policies must be declared to and approved by the PROJECT
MANAGER and City Attorney, and shall not reduce the lit -nits of liability. Policies containing any
self-insured retention (SIR) provision shall provide or be endorsed to provide that the SIR may be
satisfied by either the named insured or CITY or other additional insured party. At CITY's option,
the deductibles or self-insured retentions with respect to CITY shall be reduced or eliminated to
CITY's satisfaction, or CONTRACTOR shall procure a bond guaranteeing payment of losses and
related investigations. claims administration, attorney's fees and defense expenses.
D. Proof of Insurance. CONTRACTOR shall provide to the PROJECT
MANAGER or CITY'S City Attorney all of the following: (1) Certificates of Insurance
evidencing the insurance coverage required in this Agreement; (2) a copy of the policy
declaration page and/or endorsement page listing all policy endorsements for the commercial
general liability policy, and (3) excerpts of policy laneune or specific endorsements
Rei. dale: 1/10,14 5
evidencing the other insurance requirements set forth in this Agreement. CITY reserves the
right to obtain a full certified copy of any insurance policy and endorsements from
CONTRACTOR. Failure to exercise this right shall not constitute a waiver of the right to
exercise it later. The insurance shall be approved as to form and sufficiency by PROJECT
MANAGER and the City Attorney.
11. INDEMNIFICATION.
A. Except as otherwise provided in Paragraph B., CONTRACTOR shall, to the
fullest extent permitted by law, indemnity, release, defend with counsel approved by CITY, and
hold harmless CITY, its officers, agents, employees and volunteers (collectively, the "City
Indemnitees"). from and against any claim, demand, suit, judgment, loss, liability or expense of
any kind, including but not limited to attorney's fees, expert fees and all other costs and fees of
litigation. (collectively "CLAIMS"), arising out of CONTRACTOR'S performance of its
obligations or conduct of its operations under this Agreement. The CONTRACTOR's
obligations apply regardless of whether or not a liability is caused or contributed to by the active
or passive negligence of the City Indemnitees. However, to the extent that liability is caused by
the active negligence; or willful misconduct of the City Indemnitees, the CONTRACTOR's
indemnification obligation shall be reduced in proportion to the City Indemnitees' share of
liability for the active negligence or willful misconduct. In addition, the acceptance or approval
of the CONTRACTOR's work or work product by the CITY or any of its directors, officers or
employees shall not relieve or reduce the CONTRACTOR's indemnification obligations. In the
event the City Indemnitees are made a party to any action, lawsuit, or other adversarial
proceeding arising from CONTRACTOR'S performance of or operations under this
Agreement, CONTRACTOR shall provide a defense to the City Indemnitees or at CITY'S
option reimburse the City Indemnitees their costs of defense, including reasonable; attorneys'
fees, incurred in defense of such claims.
B. Where the services to be provided by CONTRACTOR under this Agreement are
design professional services to be performed by a design professional as that term is defined
under Civil Code Section 2782.8, CONTRACTOR shall, to the fullest extent permitted by law,
indemnify, release, defend and hold harmless the City Indemnitees from and against any
CLAIMS that arise out of, pertain to, or relate to the negligence, recklessness, or willful
misconduct of CONTRACTOR in the performance of its duties and obligations under this
Agreement or its failure to comply with any of its obligations contained in this Agreement,
except such CLAIM which is caused by the sole negligence or willful misconduct of CITY.
C. The defense and indemnification obligations of this Agreement are undertaken in
addition to, and shall not in any way be limited by, the insurance obligations contained in this
Agreement, and shall survive the termination or completion of this Agrcenlent for the full period
of time allowed by law.
12. NONDISCRIMfNATION.
CONTRACTOR shall not discriminate, in any way. against any person on the basis of age,
sex, race, color, religion, ancestry, national origin or disability in connection with or related to the
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performance of its duties and obligations under this Agreement.
13. COMPLIANCE WITH ALL LAWS.
CONTRACTOR shall observe and comply with all applicable federal, state and local laws,
ordinances, codes and regulations, in the performance of its duties and obligations under this
Agreement. CONTRACTOR shall perfonn all services under this Agreement in accordance with
these laws, ordinances, codes and regulations. CONTRACTOR shall release, defend, indemnify
and hold harmless CITY, its officers, agents and employees from any and all damages, liabilities,
penalties, fines and all other consequences from any noncompliance or violation of any laws,
ordinances, codes or regulations.
14. NO THIRD PARTY BENEFICIARIES.
CITY and CONTRACTOR do not intend, by any provision of this Agreement, to create in
any third party, any benefit or right owed by one party, under the terms and conditions of this
Agreement, to the other party.
15. NOTICES.
All notices and other communications required or pennitted to be given under this
Agreement, including any notice of change of address, shall be in writing and given by personal
delivery, or deposited with the United States Postal Service, postage prepaid, addressed to the
parties intended to be notified. Notice shall be deemed given as of the date of personal delivery, or
if mailed, upon the date of deposit with the United States Postal Service. Notice shall be given as
follows:
TO CITY's Project Manager:
TO CONTRACTOR's Project Director:
16. INDEPENDENT CONTR.CTOR.
Cory Bytof
Sustainability & Volunteer Prg. Coordinator
City of San Rafael
1400 Fifth Avenue
P.O. Box 151560
San Rafael, CA 94915-1560
Stephen Miller
Deputy Director
Strategic Energy Innovations
899 Northgate Dr. Suite 410
Sall Rafael CA 94903
For the purposes, and for the duration, of this Agreement, CONTRACTOR, its officers.
agents and employees shall act in the capacity of an Independent Contractor, and not as employees
of the CITY. CONTRACTOR and CITY expressly intend and agree that the status of
Rev. date: 1/301;114
CONTRACTOR, its officers, agents and employees be that of an Independent Contractor and not
that of an employee of CITY.
17. ENTIRE AGREEMENT-- AMI NDMF,NTS.
A. The teens and conditions of this Agreement, all exhibits attached, and all documents
expressly incorporated by reference, represent the entire Agreement of the parties with respect to the
subject matter of this Agreement.
B. This written Agreement shall supersede any and all prior agreements, oral or written,
regarding the subject matter between the CONTRACTOR and the CITY.
C. No other agreement, promise or statement, written or oral, relating to the subject
matter of this Agreement, shall be valid or binding, except by way of a written amendment to this
Agreement.
D. The terms and conditions of this Agreement shall not be altered or modified except
by a written amendment to this Agreement signed by the CONTRACTOR and the CITY.
E. If any conflicts arise between the terms and conditions of this Agreement, and the
terms and conditions of the attached exhibits or the documents expressly incorporated by reference,
the terms and conditions of this Agreement shall control.
18. SET-OFF AGAINST DEBTS.
CONTRACTOR agrees that CITY may deduct from any payment due to
CONTRACTOR under this Agreement, any monies which CONTRACTOR owes CITY under
any ordinance, agreement, contract or resolution for any unpaid taxes, fees, licenses, assessments,
unpaid checks or other amounts.
19. WAIVERS.
The waiver by either party of any breach or violation of any term, covenant or condition of
this Agreement, or of any ordinance, law or regulation, shall not be deemed to be a waiver of any
other term, covenant, condition, ordinance, law or regulation, or of any subsequent breach or
violation of the same or other term, covenant, condition, ordinance, law or regulation. The
subsequent acceptance by either party of any fee, perfonnance, or other consideration which may
become due or owing under this Agreement, shall not be deemed to be a waiver of any preceding
breach or violation by the ether party of any term. condition, covenant of this Agreement or anv
applicable law, ordinance or regulation.
20, COSTS AND ATTOR-NEY'S FEES.
The prevailing party in any action brought to enforce the terms and conditions of this
Agreement, or arising out of the perfonnance of this Agreement, may recover its reasonable costs
(including claims administration) and attomey's fees expended in connection with such action.
Rev, date: 130114 8
21. CITY BUSINESS LICENSE / OTHER TAXES.
CONTRACTOR shall obtain and maintain during the duration of this Agreement, a CITY
business license as required by the San Rafael Municipal Code CONTRACTOR shall pay any and
all state and federal taxes and any other applicable taxes. CITY shall not be required to pay for any
work performed under this Agreement, until CONTRACTOR has provided CITY with a
completed Internal Revenue Service Form W-9 (Request for Taxpayer Identification Number and
Certification).
22. APPLICABLE LAW.
The laws of the State of California shall govern this Agreement.
IN WITNESS WHEREOF, the parties have executed this Agreement as of the day, month
and year first above written.
CITY OF SAN RAFAEL
NANCY MACKLE, City Manager
ATTEST:
ESTHER C. BEIRNE, City Clerk
APPROVED AS'TO FORM:
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ROBERT F. EPSTEIN,.(it'y'At't6riicy
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CONTRACTOR
By:
Name:
Title:
Exhibit A
Scope of Work Proposal for
Strategic Energy Innovations and City of San Rafael
August 1, 2014 — July 31, 2015
SUBJECT: Climate Corps Bay Area
ARTICLE I — BACKGROUND AND OBJECTIVES
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SEI is collaborating with public, non-profit, and for-profit organizations in the San Francisco
Bay Area to recruit, train, and place Fellows with Host Agencies where they will be provided
with experiential learning opportunities as they assist in implementing climate change resiliency
programs. The Fellows' term of service runs from September 2, 2014 through June 30, 2015,
when Fellows are expected to complete their program hours commitment. While participating in
Climate Corps Bay Area, Fellows will complete 1500 site hours and an additional 170 hours in
program training activities. During their term of service, Fellows will implement programs that
provide significant professional development experience through the implementation of climate
resiliency projects. Fellows will devote approximately 90% of their site hours to experiential
learning activities, and up to 10% of these site hours for specific training and coaching as
approved by their Host Agency. If a Fellow is unable to complete their full 1500 site hours by
June 30 due to any unforeseen circumstances during their term they may, at the discretion of SEI
and the agency, be allowed time to complete their hours at the agency, or at another approved
agency where there are service opportunities available.
The mission of Climate Corps Bay Area is to deliver a 10 -month Fellowship program that
provides professional development opportunities for emerging climate protection leaders through
implementation of climate change resiliency projects with local governments, non -profits and
for-profit businesses. CCBA Fellows:
• Receive unparalleled experiential learning opportunities through placements with
regional climate protection leaders.
• See first hand how to address climate change by implementing assessment, education,
and mitigation projects that have measurable benefits.
• Build critical real-world project management skills as they measure, track, and report
outcomes to community partners.
Fellows participate in a comprehensive training program that gives an overview of climate
change issues, strategies for tackling climate change and approaches to building community
resiliency in California.
The Parties will work in partnership to promote the MOli, and its benefits to the Project and
community at large.
ARTICLE II — STATEMENT OF PROJECT ACTIVITIES
Though CIimate Corps Bay Area, SEI agrees to:
Exhibit A
• Recruit and assist in selection of a CCBA Fellow for a commitment of 1500 hours over a
period of 10 months,
• Train and support Fellow with a comprehensive training program that includes a training
manual, a multi -day orientation led by an array of experts, monthly trainings, a mid -year
2 -day retreat, and two Professional Development Assessment reviews.
• Work with the Host Agency to develop a specific Fellowship Scope for specific Host
Agency initiatives that aligns with CCBA goals and defines the Training Plan for the
Fellow.
• Provide assistance in defining and developing metrics for the Fellow to measure and
track the progress of project activities throughout their Fellowship.
• Provide monthly follow-ups to review progress with Site Supervisor and Fellows.
• Define and implement any corrections to Fellow's plan determined to be necessary based
on feedback collected from Fellow and Host Agency.
Host Agency agrees to:
• Take part in the recruitment and interview process to identify a Fellow best fitted for the
speicific projects' needs.
• Provide one to three specific climate resiliency initiatives that their Fellow can work on
during their term of service.
o Initiatives must be well-defined, approved for implementation and include
specific learning objectives.
o Host Agency will work with SEI to finalize a mutually agreed-upon Fellowship
Scope no later than 1 month after the Fellow arrives on site.
• Assign a Site Supervisor who will be available to meet at least weekly with the Fellow
for one-on-one project meeting time, coordinate other neccesary staff supervision needed
for successful implementation of the Fellowship Scope, gather and report on in-kind
supervisory hours (at least 15/month) across all relevant staff within the organization with
Fellow.
• Support Fellow to complete monthly reporting to SEI indicating whether progress is
being made on the initiatives.
• Provide feedback on Program and Fellow effectiveness
o two times a year, fill out and submit a Professional Development Assessment to
provide feedback on Fellow activities
o Participate in program wide -conference calls to discuss program progress
o Respond to Host Agency feedback surveys as requested
• Attend or send a representative to Partner Orientation.
• Only hire Fellow to work part-time in program or service area unrelated to SEI
community service programs, Agency may not hire the Fellow for like projects until and
unless Fellow completes his, her entire program year of service.
• Refrain from using the Fellow for displacement of a host agency employee.
• Allow SEI to share results from this program through grant reporting and other means as
SEI deems appropriate.
• Provide program -wide support through either
Delivery of at least I all -day training event for all Fellows or
v Participation in an advisory committee quarterly for 2 hours.