HomeMy WebLinkAboutCC Resolution 13762 (NTPP Scope of Work)RESOLUTION NO. 13762
RESOLUTION APPROVING AND AUTHORIZING THE PUBLIC WORKS DIRECTOR
TO EXECUTE AN AMENDMENT TO THE PROFESSIONAL SERVICES AGREEMENT
WITH C112M HILL, INC. TO EXPAND THE SCOPE OF WORK FOR THE DESIGN OF
THE NON -MOTORIZED TRANSPORTATION PILOT PROGRAM (NTPP) FRANCISCO
BOULEVARD EAST IMPROVEMENTS PROJECT IN AN AMOUNT NOT TO EXCEED
$15,997.56, INCREASING THE TOTAL NOT TO EXCEED AMOUNT UNDER THE
AGREEMENT TO $200,000.00.
WHEREAS, the City Council adopted Resolution number 13602 on August 19,
2013 authorizing the Director of Public Works to enter into a Professional Services Agreement
with CH2M HILL, Inc. to complete final design and environmental clearance services; and
WHEREAS, the City is obligated to pay $184,002.44 to date to CH2M HILL,
Inc. in connection with the final design and environmental clearance services; and
WHEREAS, an additional $15,997.56 is needed for final design to incorporate all
Caltrans -specific design requirements into the construction plans prior to Caltrans issuing the
encroachment permit; and
WHEREAS, staff received a proposal from CH2M HILL, Inc. for design services
for the additional scope of work in an amount not to exceed $15,997.56 (Exhibit "A" to the
Amendment); and
WHEREAS, staff has reviewed their proposal and found it to be complete and
within industry standards.
NOW, THEREFORE, BE IT RESOLVED that the Council of the City of San
Rafael hereby approves and authorizes the Public Works Director to execute an amendment to
the Professional Services Agreement between CH2M HILL, Inc. and the City, in the form
attached hereto, expanding the scope of services under the agreement in the amount of
$15,997.56, for a total cost not to exceed $200,000.00.
IT IS FURTHER ORDERED AND RESOLVED, that the Director of Public
Works is hereby authorized to take any and all such actions and make changes as may be
necessary to accomplish the purpose of this resolution.
I, ESTHER C. BEIRNE, Clerk of the City of San Rafael, hereby certify that the
foregoing resolution was duly and regularly introduced and adopted at a regular meeting of the
Council of said City on the 7"' day of July, 2014, by the following vote, to wit:
AYES: COUNCILMEMBERS: Bushey, Connolly, McCullough & Mayor Phillips
NOES: COUNCILMEMBERS: None
ABSENT: COUNCILMEMBERS: Colin
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ESTHER C. BEIRNE, City Clerk
File No.: 16.01.241.01
AMENDMENT TO PROFESSIONAL SERVICES AGREEMENT WITH
CH2M HILL, INC. TO EXPAND THE SCOPE OF WORK FOR THE DESIGN OF THE
NON -MOTORIZED TRANSPORTATION PILOT PROGRAM (NTPP) FRANCISCO
BOULEVARD EAST IMPROVEMENTS PROJECT IN AN AMOUNT NOT TO
EXCEED $15,997.56, INCREASING THE TOTAL NOT TO EXCEED AMOUNT
UNDER THE AGREEMENT TO $200,000.00.
This Amendment to the Professional Services Agreement by and between the CITY OF
SAN RAFAEL (hereinafter "CITY"), and CH2M HILL, INC., a corporation (hereinafter
"CONSULTANT"), is made and entered into as of the 7th day of July, 2014.
RECITALS
WHEREAS, pursuant to City Council Resolution No. 13602 adopted on August 19,
2013, the CITY and CONSULTANT entered into a Professional Services Agreement to complete
final design and environmental clearance services for the NTPP Francisco Boulevard East
Improvements project for an amount not to exceed $184,002.44; and
WHEREAS, an additional amount not to exceed $15,997.56 is needed for CH2M HILL,
Inc. to finalize the design by incorporating Caltrans design requirements in connection with the
NTPP Francisco Boulevard East Improvements project.
AMENDMENT TO AGREEMENT
NOW, THEREFORE, the parties hereby agree to an Amendment to the Professional
Services Agreement for the Francisco Boulevard East Improvements project between the parties
as follows:
The Statement of Work (Scope of Work) to the Agreement is amended to include
the CONSULTANT's proposal dated June 19, 2014 attached hereto as Exhibit "A".
2. The Not -To -Exceed Cost Estimate, attached hereto as Exhibit "B", is amended to
increase Task 3, "Design" by $15,997.56, and to change the "Total" to $200,000.00.
3. All of the other provisions, terms and obligations of the Agreement between the
parties shall remain valid and shall be in force after this amendment.
IN WITNESS WHEREOF, the parties have executed this Amendment of the day,
month, and year first above written.
CITY OF SAN RAFAEL
NADER MANSOURIAN,
Director of Public Works
ATTEST:
"Isf!z �z
ESTHER C. BEIRNE, City Clerk
APPROVED AS TO FORM:
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ROBE S ,it City Aftbine y
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CH2M HILL, INC.
Name:
Title:
EXHIBIT'A'
4 NTPP Francisco Boulevard East Improvements Project CH2MHILL Additional Scope of Services - June 19 2014
Task No. Task Fee
1 Create plans for use by City for potholing during construction. $1,000.00
2 Manually update topographic survey to reflect current existing conditions due to
changes over past few years since original survey was completed. $1,000.00
3 Incorporate redline comments on the landscape plans not previously incorporated.
$500.00
4 Analyze the project against Caltrans current ADA requirements and add one curb ramp
on west side of Grand Ave at the mid block crosswalk for ADA compliance.
$2,000.00
5 Develope cross sections and redesign curb flow line profile to minimize roadway
reconstruction and potential surface flow toward properties along right-of-way as no
rehabilitation of the roadway pavement section is planned by City.
$3,000.00
6 Design and add two new drainage systems to avoid potential ponding at low spots
along flowline.
$2,000.00
7 Create traffic staging plans.
$2,500.00
8 Modify Special Provisions per Caltrans encroachment permit review comments.
$500.00
9 Incorporate Caltrans comments from their Encroachment Permit review process up to a
maximum of four rounds of comments.
$3,497.56
Total Not to Exceed Fee Increase $15,997.56
CH2MHILL
NTPP Francisco Boulevard East Improvements Project
Revised June 19, 2014
Cost Estimate By Task
Task Cost
1. Project Management $ 22,346.19
2. Preliminary Studies and Research $ 4,910.87
3. Design (Complete 100% Design) $ 118,931.21
14. Environmental Compliance $ 53,811.73
Total $ 200,000.00
PROFESSIONAL SERVICES AGREEMENT/CONTRACT
COMPLETION CHECKLIST AND ROUTING SLIP
Below is the process for getting your professional services agreements/contracts finalized and
executed. Please attach this "Completion Checklist and Routing Slip" to the front of your
contract as you circulate it for review and signatures. Please use this form for all professional
services aLire ements/contracts, (not just those requiring City Council approval).
This process should occur in the order presented below.
Step Responsible DescriptionI Completion
Department Date
I 1 I City AttorneyI Review, revise, and comment on draft
agreement.
2 Contracting Department Forward final agreement to contractor for
their signature. Obtain at least two signed
originals from contractor.
3 Contracting Department Agendize contractor -signed agreement for
Council approval, if Council approval
necessary (as defined by City Attorney/City
Ordinance*).
4 City Attorney Review and approve form of agreement;
bonds, and insurance certificates and
endorsements. kre-nlent.g-k�-- `-
15 I City Manager / Mayor / or I Agreement executed by Council authorized
Department Head official.
6_ City Clerk City Clerk attests signatures, retains original
agreement and forwards copies to the
contracting department.IZO N
To be completed by Contracting Department:
Project Manager: pto-2 ttlY 7'I)Unq Pro'ectZA
e:
Agendized for City Council Meeting of (if necessary): �Ar-V/c
If you have questions on this process, please contact the City Attorney's Office at 485-3080.
* Council approval is required if contract is over $20,000 on a cumulative basis.
CITY OF SAN RAFAEL
ROUTING SLIP / APPROVAL FORM
INSTRUCTIONS: USE THIS FORM WITH EACH SUBMITTAL OF A CONTRACT, AGREEMENT,
ORDINANCE OR RESOLUTION BEFORE APPROVAL BY COUNCIL /AGENCY.
SRCC AGENDA ITEM NO. 3. I
DATE OF MEETING: July 7, 2014
FROM: Nader Mansourian
DEPARTMENT: Public Works
DATE: June 20, 2014
TITLE OF DOCUMENT: RESOLUTION APPROVING AND AUTHORIZING THE PUBLIC WORKS
DIRECTOR TO EXECUTE AN AMENDMENT TO THE PROFESSIONAL
SERVICES AGREEMENT WITH C112M HILL, INC. TO EXPAND THE SCOPE
OF WORK FOR THE DESIGN OF THE NON -MOTORIZED
TRANSPORTATION PILOT PROGRAM (NTPP) FRANCISCO BOULEVARD
EAST IMPROVEMENTS PROJECT IN AN AMOUNT NOT TO EXCEED
$15,997.56, INCREASING THE TOTAL NOT TO EXCEED AMOUNT UNDER
THE AGREEMENT TO $200,000.00.
Department Head (signature)
*** *** *** *** *** *** *** *** *** *** *** *** *** *** *** ***
(LOWER HALF OF FORM FOR APPROVALS ONLY)
APPROVED AS COUNCIL / AGENCY APPROVED AS TO FORM:
AGENDA ITEM:
City Manager (gignature) City Attorney (signature)
NOT APPROVED
REMARKS:
File No. 16.01.241.01