HomeMy WebLinkAboutCC Resolution 13763 (RTSE Scope of Work)RESOLUTION NO. 13763
RESOLUTION APPROVING AND AUTHORIZING THE PUBLIC WORKS DIRECTOR
TO EXECUTE AN AMENDMENT TO THE PROFESSIONAL SERVICES AGREEMENT
WITH KIMLEY-HORN AND ASSOCIATES, INC. TO EXPAND THE SCOPE OF WORK
FOR THE DESIGN OF THE REGIONAL TRANSPORTATION SYSTEM
ENHANCEMENTS PROJECT IN AN AMOUNT NOT TO EXCEED $28,100, INCREASING
THE TOTAL NOT TO EXCEED AMOUNT UNDER THE AGREEMENT TO $384,977.
WHEREAS, the City Council adopted Resolution number 13680 on February
18, 2014 authorizing the Director of Public Works to enter into a Professional Services
Agreement with Kimley-Horn and Associates, Inc. to complete design and environmental
clearance services; and
WHEREAS, the City is obligated to pay $356,877 to date to Kimley-Horn and
Associates, Inc. in connection with design and environmental clearance services; and
WHEREAS, an additional $28,100 is needed to design four additional ADA
compliant curb ramps and to assist City staff with technical studies and memoranda related to
environmental clearance tasks; and
WHEREAS, staff received a proposal from Kimley-Horn and Associates, Inc. for
additional design services for the additional scope of work in an amount not to exceed $28,100
(Exhibit "A" to the Amendment); and
WHEREAS, staff has reviewed their proposal and found it to be complete and
within industry standards.
NOW, THEREFORE, BE IT RESOLVED that the Council of the City of San
Rafael hereby approves and authorizes the Public Works Director to execute an amendment to
the Professional Services Agreement between Kimley-Horn and Associates, Inc. and the City, in
the form attached hereto, expanding the scope of services under the agreement in the amount of
$28,100 for a total cost not to exceed $384,977.
IT IS FURTIIER ORDERED AND RESOLVED, that the Director of Public
Works is hereby authorized to take any and all such actions and make changes as may be
necessary to accomplish the purpose of this resolution.
I, ESTHER C. BEIRNE, Clerk of the City of San Rafael, hereby certify that the
foregoing resolution was duly and regularly introduced and adopted at a regular meeting of the
Council of said City on the 7`h day of July, 2014, by the following vote, to wit:
AYES: COUNCILMEMBERS: Bushey, Connolly, McCullough & Mayor Phillips
NOES: COUNCILMEMBERS: None
ABSENT: COUNCILMEMBERS: Colin
ESTHER C. BEIRNE, City Clerk
File No.: 18.01.76
AMENDMENT TO THE PROFESSIONAL SERVICES AGREEMENT WITH KIMLEY-
HORN AND ASSOCIATES, INC. TO EXPAND THE SCOPE OF WORK FOR THE
DESIGN OF THE REGIONAL TRANSPORTATION SYSTEM ENHANCEMENTS
PROJECT IN AN AMOUNT NOT TO EXCEED $28,100, INCREASING THE TOTAL
NOT TO EXCEED AMOUNT UNDER THE AGREEMENT TO $384,977.
This Amendment to the Professional Services Agreement by and between the CITY OF
SAN RAFAEL (hereinafter "CITY"), and KIMLEY-HORN AND ASSOCIATES, INC., a
corporation (hereinafter "CONSULTANT"), is made and entered into as of the 7th day of July,
2014.
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WHEREAS, pursuant to City Council Resolution No. 13680 adopted on February 18,
2014, the CITY and CONSULTANT entered into a Professional Services Agreement to
complete design and environmental clearance services for the Regional Transportation System
Enhancements project for an amount not to exceed $356,877; and
WHEREAS, an additional amount not to exceed $28,100 is needed for Kimley-Horn and
Associates, Inc. to design four additional ADA curb ramps and to assist City staff with technical
studies and memoranda related to environmental clearance tasks.
AMENDMENT TO AGREEMENT
NOW, THEREFORE, the parties hereby agree to an Amendment to the Professional
Services Agreement for the Regional Transportation System Enhancements project between the
parties as follows:
1. The Statement of Work (Scope of Work) to the Agreement is amended to include
the CONSULTANT's proposal dated June 23, 2014 attached hereto as Exhibit "A".
2. The Not -To -Exceed Cost Estimate, attached hereto as Exhibit "A", is amended to
increase the design task by $28,100, and to change the total agreement value to $384,977.
All of the other provisions, terms and obligations of the Agreement between the
parties shall remain valid and shall be in force after this amendment.
IN WITNESS WHEREOF, the parties have executed this Amendment of the day,
month, and year first above written.
CITY OF SAN RAFAEL
NADER MANSOURIAN,
Director of Public Works
ATTEST:
L . g .exe .
ESTHER C. BEIRNE, City Clerk
APPROVED AS TO FORM:
KIMLEY-HORN AND ASSOCIATES, INC.
Name:
Title:
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ROBERT F. EPSTEIN, ity AttZey
FXM � IT 14
Kimley»>Horn
June 23, 2014
Leslie Blomquist, P.E.
City of San Rafael
Department of Public Works
111 Morphew Street
San Rafael, CA 94901
RE: Regional Transportation System Enhancements — Additional Scope Items
We are pleased to submit our proposal for additional services as part of the Regional Transportation
System Enhancements project. The following Scope of Work and Fee Estimate are based on our
understanding of the requested additional items and our team's experience in the deliverables from
similar projects.
Scope of Work
TASK 1: INTERSECTION CURB RAMPS DESIGN
Kimley-Horn will create 35%, 75%, 95% and 100% ramp designs for the four curb ramps at 3rd and
Irwin. The designs will be consistent with, and be part of the overall RTSE plan set. We will meet
with the City to discuss these curb ramp designs as part of the overall RTSE review process.
Task 1A: Topographic Survey
Kimley-Horn's subconsultant Telamon will perform topographic surveys of the four corners at Irwin
and 3rd street. Surveys will pick up surface and drainage improvements within an expanded footprint
around the curb ramp locations.
TASK 2: ADDITIONAL SUPPORT FOR ENVIRONMENTAL STUDIES AND REPORTS
Given that more details are now known for the project, we will provide additional support in the
preparation of the following technical memorandums as part of the NEPA environmental approvals
process:
Task 2A: Equipment Staging
Kimley-Horn will document the type and level of equipment staging for the project. This includes the
temporary placement of construction equipment necessary for the installation of the project elements.
Task 2B: Water Quality Technical Memo
Kimley-Horn will document the application of Best Management Practices (BMPs) for stormwater
treatment to the maximum extent practicable. We will address the needs for the Construction General
Permit (CGP) compliance and provide the guidelines for Storm Water Management. This information
will be documented in the Water Quality Study Technical Memorandum.
kimley-horn.com
Kimley »Horn
Page 2
Task 2C: Location Hydraulic Study
Kimley-Horn will perform a location hydraulic study and provide a report in Caltrans format. The
Rational Method will be used to perform hydraulic calculations. We will perform inlet capacity check
calculations.
Task 21): Summary of Floodplain Encroachment Report
Kimley-Horn will create a floodplain report based on existing FEMA information and will provide the
information in a Technical Memorandum.
Fee Estimate
Our estimated fee to perform the additional services and support described above is $28,100. This
includes all administrative costs and direct expenses. The table below provides the fee estimate per
task.
Task and Description Fee Estimate
Task 1: Intersection Curb Ramps Design $11,460
Task 1A: Topographic Survey $6,000
Task 2: Additional Support for Environmental Studies and Reports
Task 2A: Equipment Staging $1,300
Task 26: Water Quality Technical Memo $3,100
Task 2C: Location Hydraulic Study $3,100
Task 21): Summary of Floodplain Encroachment Report $3,000
Direct Expenses $140
TOTAL FEE: $28,100
Schedule
We will conduct the topographic surveys immediately upon notice to proceed and deliver the 35%
curb ramp designs within two weeks of receipt of the topographic surveys. Upon City review, we will
prepare the detailed curb ramp designs. Depending on the overall project schedule, we will integrate
these curb ramp designs into the delivery schedule for the remaining curb ramp designs. We have
assumed designs at the 75%, 95% and 100% stages. However, in order to stay within the same
schedule, these new designs may be submitted with the 95% design submittal.
We will also produce the technical memorandums within three weeks of notice to proceed. Our intent
is that we will maintain the current RTSE schedule of activities and where necessary conduct parallel
design efforts to maintain the schedule.
kimle norn.com
Kimley »Horn
Page 3
Thank you for the opportunity to provide these additional services. Please contact me directly if there
are any questions or concerns with any part of our proposal. I can be reached at (510) 350-0217
(office), (510) 393-6232 (cell) or kevin.aauiauiD-kimlev-horn.com.
Sincerely,
Kevin Aguigui, P.E., E.E., CSEP
Project Manager
Mm'ley-horn.com
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PROFESSIONAL SERVICES AGREEMENT/CONTRACT
COMPLETION CHECKLIST AND ROUTING SLIP
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Below is the process for getting your professional services agreements/contracts finalized and
executed. Please attach this "Completion Checklist and Routing Slip" to the front of your
contract as you circulate it for review and signatures. Please use this form for all professional
services aereements/contracts, (not just those requiring City Council approval).
This process should occur in the order presented below.
Step ResponsibleI Description I Completion
Department Date
1 City AttorneyI Review, revise, and comment on draft
agreement.
2 Contracting Department Forward final agreement to contractor for
their signature. Obtain at least two signed
originals from contractor.
3 Contracting Department Agendize contractor -signed agreement for
Council approval, if Council approval
necessary (as defined by City Attorney/City
Ordinance*).
l City Attorney Review and approve form of agreement;
bonds, and insurance certificates and $, 14//9
endorsements.
5 City Manager / Mayor / or I Agreement executed by Council authorized
Department Head official.
6. City Clerk City Clerk attests signatures, retains original SIS I
agreement and forwards copies to the
contracting department.
To be completed by Contracting Department:
Project Manager: L.-5 b --e- I o i��� y Project Name: /ClC �,,1�_/ -r a'zs C -n l)cu2U.i1e
Agendized for City Council Meeting of (if necessary):
If you have questions on this process, please contact the City Attorney's Office at 485-3080.
* Council approval is required if contract is over $20,000 on a cumulative basis.
CITY OF SAN RAFAEL
ROUTING SLIP / APPROVAL FORM
INSTRUCTIONS: USE THIS FORM WITH EACH SUBMITTAL OF A CONTRACT, AGREEMENT,
ORDINANCE OR RESOLUTION BEFORE APPROVAL BY COUNCIL / AGENCY.
SRCC AGENDA ITEM NO..',. 1-1
DATE OF MEETING: July 7, 2014
FROM: Nader Mansourian
DEPARTMENT: Public Works
DATE: June 20, 2014
TITLE OF DOCUMENT: RESOLUTION APPROVING AND AUTHORIZING THE PUBLIC
WORKS DIRECTOR TO EXECUTE AN AMENDMENT TO THE
PROFESSIONAL SERVICES AGREEMENT WITH KIMLEY-HORN AND
ASSOCIATES, INC. TO EXPAND THE SCOPE OF WORK FOR THE
DESIGN OF THE REGIONAL TRANSPORTATION SYSTEM
ENHANCEMENTS PROJECT IN AN AMOUNT NOT TO EXCEED
$28,100, INCREASING THE TOTAL NOT TO EXCEED AMOUNT
UNDER THE AGREEMENT TO $384,977.
Department Head (signature)
*** *** *** *** *** *** *** *** *** *** *** *** *** *** *** ***
(LOWER HALF OF FORM FOR APPROVALS ONLY)
APPROVED AS COUNCIL / AGENCY APPROVED AS TO FORM:
AGENDA ITEM:
"y4wa,-
City Manager (signature) City Attorney (signature)
NOT APPROVED
REMARKS:
FILE NO.: 18.01.76