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Home My WebLink AboutCC Resolution 13776 (Traffic Safety Grant Funds)RESOLUTION NO. 13776 RESOLUTION OF THE SAN RAFAEL CITY COUNCIL APPROVING USE OF STATE OF CALIFORNIA OFFICE OF TRAFFIC SAFETY GRANT FUNDS IN THE AMOUNT OF $211,668 FOR THE "AVOID THE MARIN 13 DUI CAMPAIGN — MARIN COUNTY" ENFORCEMENT PROGRAM FROM OCTOBER 1, 2014 THROUGH SEPTEMBER 30, 2015, AND AUTHORIZING THE CITY MANAGER TO EXECUTE A GRANT AGREEMENT, MEMORANDUM OF UNDERSTANDING (MOU) AND ANY OTHER DOCUMENTS RELATED TO THE GRANT IN A FORM APPROVED BY THE CITY ATTORNEY. Whereas, the State of California, Office of Traffic Safety, granted the City of San Rafael $211,668 in grant funds; and Whereas, this grant money may be spent to pay costs associated with the "Avoid the Marin 13" DUI enforcement campaign; and Whereas, the City of San Rafael will coordinate with the nine municipal law enforcement agencies, the College of Marin, the Marin County Sheriff's office and the California Highway Patrol to conduct checkpoints and strike teams during the periods from October 2014 through September 2015; and Whereas, the Department will use those funds for overtime personnel costs, reimbursement to allied agencies, publicity, educational material, checkpoint supplies and small equipment; and Whereas, the City will be entering into a Memorandum of Understanding (MOU) with the other participants for the distribution of the grant proceeds. NOW, THEREFORE BE IT RESOLVED, that the City Council approves the use of $211,668 in California Office of Traffic Safety grant funds for the "Avoid The Marin 13 DUI Campaign—Marin County" Enforcement Program from October 1, 2014 through September 30, 2015, and authorizes the City Manager to execute a Grant Agreement, Memorandum of Understanding (MOU) and any other documents related to the Grant in a form approved by the City Attorney. I, Esther Beirne, Clerk of the City of San Rafael, hereby certify that the foregoing resolution was duly and regularly introduced and adopted at a regular meeting of the San Rafael City Council held on July 21, 2014 by the following vote, to wit: AYES: COUNCILMEMBERS: Bushey, Colin, Connolly, McCullough & Mayor Phillips NOES: COUNCILMEMBERS: None ABSENT: COUNCILMEMBERS: None ESTHER BEIRNE, City Clerk State of California — Office of Traffic Safety GRANT AGREEMENT - Page 1 OTS -38 (Rev. 5/14) 1. GRANT TITLE Selective Traffic Enforcement Program (STEP) 2. NAME OF APPLICANT AGENCY City of San Rafael 3. AGENCY UNIT TO HANDLE GRANT Police Department 5. GRANT DESCRIPTION GRANT NUMBER PT1585 4. GRANT PERIOD From: 10/1/14 To: 9/30/15 To reduce the number of persons killed and injured in crashes involving alcohol and other primary collision factors, "best practice" strategies will be conducted. The funded strategies may include: DUI checkpoints, DUI saturation patrols, warrant service operations, stakeouts operations, a "HOT Sheet" program, educational presentations, and court stings. The program may also concentrate on speed, distracted driving, seat belt enforcement, operations at intersections with disproportionate numbers of traffic crashes, and special enforcement operations encouraging motorcycle safety. These strategies are designed to earn media attention thus enhancing the overall deterrent effect. 6. FEDERAL FUNDS ALLOCATED UNDER THIS AGREEMENT SHALL NOT EXCEED: $ 176,164.00 7. TERMS AND CONDITIONS: The parties agree to comply with the terms and conditions of the following which are by this reference made a part of the Agreement: • Schedule A (OTS -38b) —Problem Statement, Goals and • Exhibit A —Certifications and Assurances Objectives and Method of Procedure • Exhibit B* - OTS Grant Program Manual • Schedule B (OTS -38d) — Detailed Budget Estimate and Sub -Budget Estimate (if applicable) • Schedule B -I (OTS -38f) — Budget Narrative and Sub - Budget Narrative (if applicable) *Items shown with an asterisk (*), are hereby incorporated by reference and made a part of this agreement as if attached hereto. These documents can be viewed at the OTS home web page under Grants: www.ots.ca.cov. We, the officials named below, hereby swear under penalty of perjury under the laws of the State of California that we are duly authorized to legally bind the Grant recipient to the above described Grant terms and conditions. IN WITNESS WHEREOF, this Agreement has been executed by the parties hereto. 8., APPROVAL SIGNATURES A. GRANT DIRECTOR B. AUTHORIZING OFFICIAL OF APPLICANT AGENCY NAME: Alan Piombo PHONE: 415-485-3020 NAME: Nancy Mackie PHONE: 415-485-3070 TITLE: Police Lieutenant FAX: 415-485-3043 TITLE: City Manager FAX: 415-485-3043 ADDRESS: 1400 Fifth Avenue San Rafael, CA 94901 ADDRESS: 1400 Fifth Avenue San Rafael, CA 94901 E-MAIL 307@srp.'Org., E-MAIL: nancy.mackle@cityofsanrafael.org �ad- �- ,_...__ f'= -- ,mow a wtl' r� ,. x, 't., lb� 4./%r�_.. ae.. r'� � ,.,,, �..e,, ..^..�' '1 '' fi•'' ",� (Signature) (Date) (Signature) (Date) C. FISCAL OR ACCOUNTING OFFICIAL D. OFFICE AUTHORIZED To RECEIVE PAYMENTS NAME: Mark Moses PHONE: 415-458-5018 NAME: Finance Department TITLE: Finance Director F:Lti: 415-485-3043 ADDRESS: 1400 Fifth Avenue ADDRESS: 1400 Fifth Avenue San Rafael, CA 94901 E-MAIL: mark.moses(acityofsanrafael.org (Signature) (Date) San Rafael, CA 94901 9. DUNS NUMBER DUNS #: 08-244-7459 REGISTERED 1400 Fifth Avenue aDDRF. zip San Rafael, CA 94901 State of California — Office of Traffic Safety GRANT AGREEMENT - Page 1 OTS -38 (Rev. 5114) 1. GRANT TITLE Selective Traffic Enforcement Program (STEP) 2. NAME OF APPLICANT AGENCY Citv of San Rafael 3. AGENCY UNIT TO HANDLE GRANT Police Department 5. GRANT DESCRIPTION GRANT NUMBER PT1585 4. GRANT PERIOD From: 10/1/14 To: 9/30/15 To reduce the number of persons killed and injured in crashes involving alcohol and other primary collision factors, "best practice" strategies will be conducted. The funded strategies may include: DUI checkpoints, DUI saturation patrols, warrant service operations, stakeouts operations, a "HOT Sheet" program, educational presentations, and court stings. The program may also concentrate on speed, distracted driving, seat belt enforcement, operations at intersections with disproportionate numbers of traffic crashes, and special enforcement operations encouraging motorcycle safety. These strategies are designed to earn media attention thus enhancing the overall deterrent effect. 6. FEDERAL FUNDS ALLOCATED UNDER THIS AGREEMENT SHALL NOT EXCEED: $ 176,164.00 7. TERMS AND CONDITIONS: The parties agree to comply with the terms and conditions of the following which are by this reference made a part of the Agreement: • Schedule A (OTS -38b) — Problem Statement, Goals and • Exhibit A —Certifications and Assurances Objectives and Method of Procedure • Exhibit B* - OTS Grant Program Manual • Schedule B (OTS -38d) — Detailed Budget Estimate and Sub -Budget Estimate (if applicable) • Schedule B -I (OTS -38f) — Budget Narrative and Sub - Budget Narrative (if applicable) *Items shown with an asterisk (*), are hereby incorporated by reference and made a part of this agreement as if attached hereto. These documents can be viewed at the OTS home web page under Grants: www.ots.ca.eov. We, the officials named below, hereby swear under penalty of perjury under the laws of the State of California that we are duly authorized to legally bind the Grant recipient to the above described Grant terms and conditions. IN WITNESS WHEREOF, this Agreement has been executed by the parties hereto. 8. APPROVAL SIGNATURES A. GRANT DIRECTOR NAME: Alan Piombo TITLE: Police Lieutenant ADDRESS: 1400 Fifth Avenue San Rafael, CA 94901 E-NIAIL:397@s tl,ofg S (Signature) C. FISCAL OR ACCOUNTING OFFICIAL NAME: Mark Moses TITLE: Finance Director ADDRESS: 1400 Fifth Avenue San Rafael, CA 94901 PHONE: 415-485-3020 FAX: 415-485-3043 (Date) PHONE: 415-458-5018 FAX: 415-485-3043 E-MAIL: mark.mosesC,cityofsaurafael.org (Signature) (Date) B. AUTHORIZING OFFICIAL OF APPLICANT AGENCY NAME: Nancy Mackle PHONE: 415-485-3070 TITLE: City Manager FAX: 415-485-3043 ADDRESS: 1400 Fifth Avenue San Rafael, CA 94901 E-MAIL: nancy.mackle(a,cityofsanrafael.org 44 (Signature) (Date) D. OFFICE AUTHORIZED TO RECEIVE PAYMENTS NAME: Finance Department ADDRESS: 1400 Fifth Avenue San Rafael, CA 94901 9. DUNS NUMBER DUNS 4: 08-244-7459 REGISTERED 1400 Fifth Avenue ADDRESS & zip: San Rafael, CA 94901 GRANTS MADE EASY - STEP SCHEDULE A GRANT DESCRIPTION GRANT No. PT1585 I. PROBLEM STATEMENT PAGE 1 The City of San Rafael is located in Marin County. San Rafael serves as the County Seat and has a population of approximately 58,040 people. Traffic volume is extremely heavy throughout the city due to several reasons. Business and commerce bring people into the city from other areas of the Bay Area, the population of San Rafael during the day swells to well over 100,000 people. US 101 and I-580 intersect in San Rafael, providing a very large volume of traffic during morning and evening commute hours along with a steady traffic flow during non -commute hours. The roadway in San Rafael's Downtown area is much like a large grid pattern. There are multi -lane streets intersecting with other multi -lane streets, some of which are "one way". Much of the traffic is concentrated in the downtown grid area, which is congested by on and off -ramps connected northbound and southbound US 101. Collision data from the 2011 base year indicated that most of the injury collisions occur due to speed, unsafe turns and red light violations. The Department has also struggled to reduce fatal and injury collisions involving pedestrians and bicyclists. A review of the City of San Rafael 2011 collision data indicates that San Rafael continues to rank at/or near the upper quartile injury/fatal collisions associated with HBD drivers, unsafe speed and pedestrians. San Rafael has had 3 pedestrian fatalities in the past four months alone. The Department has encouraged patrol officers and traffic officers for enforcement focused on reducing the alcohol and speed related collisions, along with increased pedestrian and bicyclist safety. Unfortunately, due to significantly reduced staffing and recent budget reductions, the routine workload per officer has increased dramatically and the two officers assigned to traffic enforcement are regularly used for basic patrol staffing. This increase in workload has resulted in a significant decrease in proactive enforcement by officers. With a focused enforcement plan designed through a Strategic Traffic Enforcement Program, the department will be more successful in curbing the problems associated with HBD drivers, red light runners, speeding vehicles, other aggressive driving and increase pedestrian and bicyclist safety. OTS -38b (Rei. 5/14) GRANTS MADE EASY - STEP SCHEDULE A GRANT DESCRIPTION GRANT No. PT1585 A. Traffic Data Summary: Collision Type Fatal Injury Alcohol - Involved Hit & Run Nighttime #1 #2 #3 2011 Collisions Victims 1 1 172 ! 204 Fat Injury I Killed Injured al 0 16 I 0 26 2012 Collisions Victims 2 2 204 233 Fatal Injury ( Killed Injured 0 14 I 0 15 0 16 1 0 2 0 19 0 20 1 0 25 1 20 Top 3 Primary Collision Factors 22107 VC - Unsafe Turns 22350 VC - Unsafe Speed 21453 VC - Red Light 2. PERFORMANCE MEASURES A. Goals: PAGE 2 2013 Collisions Victims 2 2 178 209 Fatal Injury Killed I Injured 0 15 0 17 0 21 0 11 0 12 1 22 0 ' 16 0 17 Fatal I Injury I Killed I Injured 0 24 O 26 11 45 I l 55 0 24 0 29 1) To reduce the number of persons killed in traffic collisions. 2) To reduce the number of persons injured in traffic collisions. 3) To reduce the number of persons killed in alcohol -involved collisions. 4) To reduce the number of persons injured in alcohol -involved collisions. 5) To reduce the number of persons killed in drug -involved collisions. 6) To reduce the number of persons injured in drug -involved collisions. 7) To reduce the number of motorcyclists killed in traffic collisions. 8) To reduce the number of motorcyclists injured in traffic collisions. 9) To reduce the number of motorcyclists killed in alcohol -involved collisions. 10) To reduce the number of motorcyclists injured in alcohol -involved collisions. 11) To reduce hit & run fatal collisions. OTS -38b (Rev. 5114) GRANTS MADE EASY - STEP SCHEDULE A GRANT DESCRIPTION GRANT No. PT1585 PAGE 3 12) To reduce hit & run injury collisions. 13) To reduce nighttime (2100 - 0259 hours) fatal collisions. 14) To reduce nighttime (2100 - 0259 hours) injury collisions. 15) To reduce the number of bicyclists killed in traffic collisions. 16) To reduce the number of bicyclists injured in traffic collisions. 17) To reduce the number of pedestrians killed in traffic collisions. 18) To reduce the number of pedestrians injured in traffic collisions. B. Objectives: 1) To develop (by December 31) and/or maintain a "HOT Sheet" program to notify patrol and traffic officers to be on the lookout for identified repeat DUI offenders with a suspended or revoked license as a result of DUI convictions. Updated HOT sheets should be distributed to patrol and traffic officers monthly. 2) To send 4 law enforcement personnel to the NHTSA Standardized Field Sobriety Testing (SFST) (minimum 16 hour) POST -certified training. 3) To send 4 law enforcement personnel to the NHTSA Advanced Roadside Impaired Driving Enforcement (ARIDE) 16 hour POST -certified training. 4) To send 1 law enforcement personnel to the IACP Drug Recognition Expert (DRE) training and/or DRE Recertification training. 5) To conduct 4 DUI/DL Checkpoints. Note: A minimum of 1 checkpoint should be conducted during the AIHTSA TVinter Mobilization and 1 during the NHTSA Summer Mobilization. 6) To conduct 40 DUI Saturation Patrol operation(s). 7) To conduct 2 Court Sting operation(s) to cite individuals driving from court after having their driver's license suspended or revoked. 8) To conduct 2 Warrant Service operation(s) targeting DUI offenders who fail to appear in court. 9) To conduct 8 Traffic Enforcement operation(s), including but not limited to, primary collision factor violations. OTS -38b (Rev. 5/14) GRANTS MADE EASY - STEP SCHEDULE A GRANT DESCRIPTION GRANT No. PT1585 PAGE 4 10) To conduct 8 Distracted Driving enforcement operation(s) targeting drivers using hand held cell phones and texting. 11) To conduct 4 highly publicized Motorcycle Safety enforcement operation(s) in areas or during events with a high number of motorcycle incidents or collisions resulting from unsafe speed, DUI, following too closely, unsafe lane changes, improper turning, and other primary collision factor violations by motorcyclists and other drivers. 12) To conduct 4 night-time (2100 - 0259 hours) Click It or Ticket enforcement operations. 13) To conduct 8 bicycle and pedestrian enforcement operations in identified areas of high bicycle and pedestrian traffic. 14) To participate in the National Distracted Driving Awareness Month in April. 15) To participate in the NHTSA Click It or Ticket mobilization period in May. 16) To collaborate with the county's Avoid Lead Agency by: participating in planning/scheduling meetings and MADD/Avoid DUI Seminars; providing your agency's schedule of operations that occur during any Avoid campaign; and reporting your agency's DUI arrests & DUI fatality information during any Avoid campaign. 17) To collect and report DUI enforcement data for the NHTSA Winter and Summer Mobilizations. NOTE: Nothing in this "agreement" shall be interpreted as a requirement, formal or informal, that a particular police officer issue a specified or predetermined number of citations in pursuance of the goals and objectives hereunder. NOTE. To enhance the overall deterrent effect and promote high visibility, it is recommended the grantee issue an advance press release for each checkpoint operation. For combination DUI/DL checkpoints, departments should issue press releases that mention DL's will be checked at the DUI/DL checkpoint. Signs for DUI/DL checkpoint operations should read "DUI/Driver's License Checkpoint Ahead. " OTS does not fund or support independent DL checkpoints. Only on an exception basis and with OTS pre -approval will OTS fund checkpoint operations that begin prior to 1800 hours. 3. METHOD OF PROCEDURE A. Phase 1 - Program Preparation, Training and Implementation (I't Quarter of Grant Year) • The police department will develop operational plans to implement the "best practice" strategies outlined in the objectives section. • All training needed to implement the program should be conducted this quarter. OTS -38b (Rev. 5114) GRANTS MADE EASY - STEP SCHEDULE A GRANT DESCRIPTION GRANT No. PT1585 PAGE 5 • All grant related purchases needed to implement the program should be made this quarter. • In order to develop/maintain the "Hot Sheets," research will be conducted to identify the "worst of the worst" repeat DUI offenders with a suspended or revoked license as a result of DUI convictions. The Hot Sheets may include the driver's name, last known address, DOB, description, current license status, and the number of times suspended or revoked for DUI. Hot Sheets should be updated and distributed to traffic and patrol officers at least monthly. • Implementation of the STEP grant activities will be accomplished by deploying personnel at high collision locations. Media Requirements • Issue a press release announcing the kick-off of the grant by November 15. The kick-off press releases and media advisories, alerts, and materials must be emailed to the OTS Public Information Officer at Dioawots.ca.aov, and copied to your OTS Coordinator, for approval 14 days prior to the issuance date of the release. B. Phase 2 - Program Operations (Throuehout Grant Year) • The police department will work to create media opportunities throughout the grant period to call attention to the innovative program strategies and outcomes. Media Requirements • Send all grant -related activity press releases, media advisories, alerts and general public materials to the OTS Public Information Officer (PIO) at Dioaots.ca.aov, with a copy to your OTS Coordinator. a) If an OTS template -based press release is used, the OTS PIO and Coordinator should be copied when the release is distributed to the press. If an OTS template is not used, or is substantially changed, a draft press release should first be sent to the OTS PIO for approval. Optimum lead time would be 10-20 days prior to the release date to ensure adequate turn -around time. b) Press releases reporting the results of grant activities such as enforcement operations are exempt from the recommended advance approval process, but still should be copied to the OTS PIO and Coordinator when the release is distributed to the press. c) Activities such as warrant or probation sweeps and court stings that could be compromised by advanced publicity are exempt from pre -publicity, but are encouraged to offer embargoed media coverage and to report the results. OTS -38b (Rei. 5/14) GRANTS MADE EASY - STEP SCHEDULE A GRANT DESCRIPTION GRANT No. PT1585 PAGE 6 • Use the following standard language in all press, media, and printed materials: Funding for this program was provided by a grant from the California Office of Traffic Safety, through the National Highway Traffic Safety Administration. • Email the OTS PIO at pio(a4ots.ca.aov and copy your OTS Coordinator at least 30 days in advance, a short description of any significant grant -related traffic safety event or program so OTS has sufficient notice to arrange for attendance and/or participation in the event. • Submit a draft or rough -cut of all printed or recorded material (brochures, posters, scripts, artwork, trailer graphics, etc.) to the OTS PIO at pioaots.ca.aov and copy your OTS Coordinator for approval 14 days prior to the production or duplication. • Include the OTS logo, space permitting, on grant -funded print materials; consult your OTS Coordinator for specifics. C. Phase 3 — Data Collection & Reportine (Throughout Grant Year) • Agencies are required to collect and report quarterly, appropriate data that supports the progress of goals and objectives. • Statistical data relating to the grant goals and objectives will be collected, analyzed, and incorporated in Quarterly Performance Reports (QPRs). QPRs for the quarter ending September 30 will include year-to-date comparisons of goals and objectives. If required, a separate quarterly data reporting form will be completed each quarter and submitted as part of the QPR. • Reports will compare actual grant accomplishments with the planned accomplishments. They will include information concerning changes made by the Grant Director in planning and guiding the grant efforts. • Reports shall be completed and submitted in accordance with OTS requirements as specified in the Grant Program Manual. 4. METHOD OF EVALUATION Using the data compiled during the grant, the Grant Director will complete the "Final Evaluation" section in the fourth;'final Quarterly Performance Report (QPR). The Final Evaluation should provide a brief summary of the grant's accomplishments, challenges and significant activities. This narrative should also include whether goals and objectives were met, exceeded, or an explanation why objectives were not completed. 5. ADMINISTRATIVE SUPPORT This program has full support of the City of San Rafael. Every effort will be made to continue the activities after the grant conclusion. OTS -38b (Rev. 5114) SCHEDULE B DETAILED BUDGET ESTIMATE GRANT NO. PT1585 CATALOG TOTAL FUND NUMBER NUMBER (CFDA) FUND DESCRIPTION AMOUNT 450 d 20.616 NATIONAL PRIORITY SAFETY $85,056 PROGRAMS 402 20.600 STATE AND COMMUNITY HIGHWAY $91,108 SAFETY FISCAL YEAR ESTIMATES TOTAL COST COST CATEGORY 10/1/14 thru 9/30/15 TO GRANT A. PERSONNEL COSTS CFDA FY -1 Positions and Salaries Overtime DUI/DL Checkpoints 20.616 $ 48,000.00 $ 48,000.00 DUI Saturation Patrols 20.616 $ 25,600.00 $ 25,600.00 Court Sting Operations 20.616 $ 5,120.00 $ 5,120.00 Warrant Service Operations 20.616 $ 5,120.00 $ 5,120.00 Benefits @ 0.0145 20.616 $ 1,216.00 $ 1,216.00 Traffic Enforcment Operations 20.600 $ 20,480.00 $ 20,480.00 Distracted Driving Operations 20.600 $ 20,480.00 $ 20,480.00 Motorcyle Safety Operations 20.600 $ 10,240.00 $ 10,240.00 Night-time CIOT Enforcement Operations 20.600 $ 10,240.00 $ 10,240.00 Bike/Ped Enforcement Operations 20.600 $ 20,480.00 $ 20,480.00 Benefits @ 0.0145 20.600 $ 1,188.00 $ 1,188.00 Category Sub -Total $ 168,164.00 $ 168,164.00 B. TRAVEL EXPENSE In -State 20.600 $ 6,500.00 $ 6,500.00 Category Sub -Total $ 6,500.00 $ 6,500.00 C. CONTRACTUAL SERVICES None f f I I I$ - D. EQUIPMENT None I I I I I$ E. OTHER DIRECT COSTS Laptop Computer 20.600 $ 1,500.00 $ 1,500.00 F. INDIRECT COSTS None 11$ - GRANT TOTAL I $ 176,164.00 ! 1 IS 176,164.00 OTS -38d (Rev. 6/14) Page 1 of 1 SCHEDULE B-1 GRANT No. PT1585 STEP BUDGET NARRATIVE PERSONNEL Overtime Page 1 Overtime for grant funded law enforcement operations may be conducted by personnel such as a Lieutenant, Sergeant, Corporal, Deputy, Officer, Community Services Officer, Dispatcher, etc., depending on the titles used by the agency and the grantees overtime policy. Personnel will be deployed as needed to accomplish the grant goals and objectives. Costs are estimated based on an overtime hourly rate range of $22.40/hour to $96.39/hour. Overtime reimbursement will reflect actual costs of the personnel conducting the appropriate operation up to the maximum range specified. Overtime Benefit Rates Medicare 1.45% TOTAL BENEFIT RATE 1.45% TRAVEL EXPENSE In State Local mileage for grant activities and meetings is included. Anticipated travel may include the DUID Seminar and DRE Training/Recertification. All conferences, seminars or training not specifically identified above must be approved by OTS. All travel claimed must be at the agency approved rate. Per Diem may not be claimed for meals provided at conferences when registration fees are paid with OTS grant funds. CONTRACTUAL SERVICES None. EQUIPMENT None. OTHER DIRECT COSTS 1 Laptop Computer - for use in tracking grant activities and producing required reports (excludes Wads, electronic tablets and electronic notebooks). Costs may include a printer and accessories. INDIRECT COSTS None. PROGRAM INCOME There will be no program income generated from this grant. OTS -38f (Rev. 6/14) State of California — Office of Traffic Safety GRANT AGREEMENT - Page 1 OTS -38 (Rev. 5/14) I. GRANT TITLE Avoid DUI Campaign 2. NAME OF APPLICANT AGENCY City of San Rafael 3. AGENCY UNIT TO HANDLE GRANT Police Department 5. GRANT DESCRIPTION GRANT NUMBER AL1505 4. GRANT PERIOD From: 10/ 1/ 14 To: 9/30/15 To reduce alcohol -involved fatalities and injuries and raise general public awareness regarding the problems associated with drinking and driving. Increased DUI enforcement and intensive media campaigns will be conducted on a county- wide basis. Participating law enforcement agencies throughout the county, including the Alcohol Beverage Control and the California Highway Patrol, will conduct DUI enforcement activities during the NHTSA summer and winter holiday mobilizations, Memorial Day and July 4th Weekends, as well as special events with identified DUI problems. Activities include DUI checkpoints, DUI saturation patrols, warrant sweeps and court sting operations for repeat DUI offenders. 6. FEDERAL FUNDS ALLOCATED UNDER THIS AGREEMENT SHALL NOT EXCEED: $ 211,668.00 7. TERMS AND CONDITIONS: The parties agree to comply with the terms and conditions of the following which are by this reference made a part of the Agreement: • Schedule A (OTS -38b) —Problem Statement, Goals and • Exhibit A —Certifications and Assurances Objectives and Method of Procedure • Exhibit B* - OTS Grant Program Manual • Schedule B (OTS -38d) — Detailed Budget Estimate and Sub -Budget Estimate (if applicable) • Schedule B -I (OTS -38f) — Budget Narrative and Sub - Budget Narrative (if applicable) *Items shown with an asterisk (*), are hereby incorporated by reference and made a part of this agreement as if attached hereto. These documents can be viewed at the OTS home web page under Grants: www.ots.ca.eov. We, the officials named below, hereby swear under penalty of perjury under the laws of the State of California that we are duly authorized to legally bind the Grant recipient to the above described Grant terms and conditions. IN WITNESS WHEREOF, this Agreement has been executed by the parties hereto. 8. APPROVAL SIGNATURES A. GRANT DIRECTOR NAME: Alan Piombo PHONE: 415-485-3020 TITLE: Police Lieutenant FAx:.415-485-3043 ADDRESS: 1400 Fifth Avenue San Rafael, CA 94901 E-N1A1E. 397 si'pd.org, - ' F n n (Signlure) (Date) C. FISCAL OR ACCOUNTING OFFICIAL NAME: Mark Moses PHONE 415-458-5018 B. AUTHORIZING OFFICIAL OF APPLICANT AGENCY NAME: Nancy Mackle PHONE: 415-485-3070 TITLE: City Manager Fax: 415-485-3043 ADDRESS: 1400 Fifth Avenue San Rafael, CA 94901 E-MAIL: nanc}}y,mackle@,cityofsanrafael.org (Signature) (Date) D. OFFICE AUTHORIZED TO RECEIVE PAYMENTS NAME: Finance Department TITLE: Finance Director FAX: 415-485-3043 ADDRESS: 1400 Fifth Avenue ADDRESS: 1400 Fifth Avenue San Rafael, CA 94901 San Rafael, CA 94901 9. DUNS NUMBER E-MAIL: mark.mosesnaJcityofsanrafael.org DuNs #: 08-244-7459 REGISTERED 1400 Fifth Avenue :ADDRESS & (Signature) (Dare) zip: San Rafael, CA 94901 State of California — Office of Traffic Safety GRANT AGREEMENT - Page 1 OTS -38 (Rev. 5/14) I. GRANT TITLE Avoid DUI Campaign 2. NAME OF APPLICANT AGENCY City of San Rafael 3. AGENCY UNIT TO HANDLE GRANT Police Department 5. GRANT DESCRIPTION GRANT NUMBER AL1505 4. GRANT PERIOD From: 10/1/14 To: 9/30/15 To reduce alcohol -involved fatalities and injuries and raise general public awareness regarding the problems associated with drinking and driving. Increased DUI enforcement and intensive media campaigns will be conducted on a county- wide basis. Participating law enforcement agencies throughout the county, including the Alcohol Beverage Control and the California Highway Patrol, will conduct DUI enforcement activities during the NHTSA summer and winter holiday mobilizations, Memorial Day and July 4th Weekends, as well as special events with identified DUI problems. Activities include DUI checkpoints, DUI saturation patrols, warrant sweeps and court sting operations for repeat DUI offenders. 6. FEDERAL FUNDS ALLOCATED UNDER THIS AGREEMENT SHALL NOT EXCEED: $ 211,668.00 7. TERMS AND CONDITIONS: The parties agree to comply with the terms and conditions of the following which are by this reference made a part of the Agreement: • Schedule A (OTS -38b) — Problem Statement, Goals and • Exhibit A —Certifications and Assurances Objectives and Method of Procedure • Exhibit B* - OTS Grant Program Manual • Schedule B (OTS -38d) — Detailed Budget Estimate and Sub -Budget Estimate (if applicable) • Schedule B-1 (OTS -38f) — Budget Narrative and Sub - Budget Narrative (if applicable) *Items shown with an asterisk (*), are hereby incorporated by reference and made a part of this agreement as if attached hereto. These documents can be viewed at the OTS home web page under Grants: www.ots.ca.sov. We, the officials named below, hereby swear under penalty of perjury under the laws of the State of California that we are duly authorized to legally bind the Grant recipient to the above described Grant terms and conditions. IN WITNESS WHEREOF, this Agreement has been executed by the parties hereto. 8. APPROVAL SIGNATURES A. GRANT DIRECTOR B. AUTHORIZING OFFICIAL OF APPLICANT AGENCY NAME: Alan Piombo PHONE: 415-485-3020 NAME: Nancy Mackle PHONE: 415-485-3070 TITLE: Police Lieutenant FAX: 415-485-3043 TITLE: City Manager FAX: 415-485-3043 ADDRESS: 1400 Fifth Avenue ADDRESS: 1400 Fifth Avenue San Rafael, CA 94901 San Rafael, CA 94901 E-M,,"�a�,IL; 397(a�sl�pd:c�f�g E-MAIL: nancy.mackleocityofsanrafael.org (Signature') (Date.) (4gnature) (Date) C. FISCAL OR ACCOUNTING OFFICIAL D. OFFICE AUTHORIZED TO RECEIVE PAYMENTS NAME: Mark Moses PHONE: 415-458-5018 NAME: Finance Department TITLE: Finance Director FAX: 415-485-3043 ADDRESS: 1400 Fifth Avenue ADDRESS: 1400 Fifth Avenue San Rafael, CA 94901 San Rafael, CA 94901 9. DUNS NUMBER E-MAIL: mark.moses@.cityofsaurafael.org DUNS #: 08-244-7459 REGISTERED 1400 Fifth Avenue ADDRESS & (Signature) (Date � zlr: San Rafael, CA 94901 AvoID SCHEDULE A GRANT DESCRIPTION GRANT No. AL1505 I. PROBLEM STATEMENT PAGE 1 An annual review of fatal driving under the influence (DUI) collisions reveals that DUI incidents are typically at their highest during the winter holiday period (Christmas and New Years), the end of summer vacation/Labor Day period, and also Memorial Day and Independence Day weekends. Other times with high incident of DUI crimes and collisions include Halloween, Super Bowl Sunday, Cinco de Mayo and local festivals/events with identified DUI problems. Significant progress has been made in reducing the frequency of fatal DUI collisions when law enforcement agencies coordinate awareness campaigns and enforcement efforts with local, regional and national efforts. Nationwide, traffic deaths have declined dramatically; however, DUI deaths have not dropped at the same rate, which indicates the need to continue to coordinate efforts between law enforcement, community -based -organizations, and media outreach. 2. PERFORMANCE MEASURES A. Goals: 1) To reduce the number of persons killed county -wide in traffic collisions. 2) To reduce the number of persons injured county -wide in traffic collisions. 3) To reduce the number of persons killed county -wide in alcohol -involved collisions. 4) To reduce the number of persons injured county -wide in alcohol -involved collisions. 5) To reduce the number of persons killed county -wide in alcohol -involved collisions during holiday enforcement periods. 6) To reduce the number of persons injured county -wide in alcohol -involved collisions during holiday enforcement periods. 7) To reduce the number of persons killed county -wide in drug -involved collisions during holiday enforcement periods. 8) To reduce the number of persons injured county -wide in drug -involved collisions during holiday enforcement periods. B. Objectives: 1) To conduct the first Avoid Coalition meeting comprised of members representing local, county and state law enforcement by October 31. Roster of attendees and tentative operation plans should be included in the first QPR. OTS -38b (Rev. 5/11) AVOID SCHEDULE A GRANT DESCRIPTION GRANT No. AL1505 PAGE 2 2) To conduct the following enforcement operations during Halloween. • 5 DUI Saturation Patrols 3) To conduct the following enforcement operations and public awareness efforts during the NHTSA Winter Mobilization. • 2 DUI/Driver's License Checkpoints • 20 DUI Saturation Patrols • 1 Court Sting Operations • 1 Warrant Service Operations • 1 Media Event 4) To conduct the following enforcement operations during Super Bowl Sunday. • 5 DUI Saturation Patrols 5) To conduct the following enforcement operations during St. Patrick's Day. 0 5 DUI Saturation Patrols 6) To conduct the following enforcement operations during Cinco de Mayo. • 1 DUI/Driver's License Checkpoint • 5 DUI Saturation Patrols 7) To conduct the following enforcement operations during the Memorial Day Holiday. • 1 DUI/Driver's License Checkpoints • 5 DUI Saturation Patrols 8) To conduct the following enforcement operations during the Independence Day Holiday. • 5 DUI Saturation Patrols 9) To conduct the following enforcement operations and public awareness efforts during the NHTSA Summer Mobilization. • 2 DUI/Driver's License Checkpoints • 20 DUI Saturation Patrols • 1 Court Sting Operations • 1 Warrant Service Operations • 1 Media Event 10) To conduct the following enforcement operations during county fairs, festivals, and other community events with identified DUI problems. • 30 DUI Saturation Patrols 11) To conduct Avoid public information campaigns during each NHTSA Winter Mobilization, NHTSA Summer Mobilization, Memorial Day, Independence Day, Halloween, Super Bowl Sunday, St. OTS -38b (Rev. 5114) AVOID SCHEDULE A GRANT DESCRIPTION GRANT No. AL1505 PAGE 3 Patrick's Day, Cinco de Mayo, county fairs, festivals and other community events with identified DUI problems. 12) To submit county operational data for the NHSTA Winter and Summer Mobilizations to the OTS Avoid Coordinator within 30 days after each mobilization. 13) To assist in coordinating at least one NHTSA Advanced Roadside Impaired Driving Enforcement (ARIDE) 16 hour POST -certified training. 14) To lead the county's Avoid Coalition by: organizing all planning/scheduling meetings and MADD/Avoid DUI Seminars; collecting the county's schedule of operations that occur during any Avoid campaign; and reporting the county's DUI arrests & DUI fatality information during any Avoid campaign. NOTE: Nothing in this "agreement" shall be interpreted as a requirement, formal or informal, that a particular police officer issue a specified or predetermined number of citations in pursuance of the goals and objectives hereunder. NOTE. To enhance the overall deterrent effect and promote high visibility, it is recommended the grantee issue an advance press release for each checkpoint operation. For combination DUI/DL checkpoints, departments should issue press releases that mention DL's will be checked at the DUI/DL checkpoint. Signs for DUI/DL checkpoint operations should read "DUI/Driver's License Checkpoint Ahead. " OTS does not fund or support independent DL checkpoints. Only on an exception basis and with OTS pre -approval will OTS fund checkpoint operations that begin prior to 1800 hours. 3. METHOD OF PROCEDURE A. Phase 1 - Program Preparation. Training and Implementation (1St Quarter of Grant Year) • Develop a Memorandum of Understanding (MOU) with eac_h,r participating agencthat details enforcement activities to be mducted and personnel, nurpber of hours required, and,;& r compensation for each position. .F._ .., ... _. . • Checkpoint supervisor(s) should attend OTS -sponsored "DUI Checkpoints —Planning and Management" eight-hour, POST -certified training by December 31 (this is waived if the supervisor has already attended the training). Officers are encouraged to attend this training as well. • Form an "Avoid Coalition" comprised of representatives of all agencies participating in the program to coordinate and develop DUI operational plans, schedules and media efforts by October 31. OTS -3$b (Rev. 5A4) AVOID SCHEDULE A GRANT DESCRIPTION GRANT No. AL1505 PAGE 4 • Conduct the first Avoid Coalition meeting comprised of members representing local, county and state law enforcement by October 31. The Coalition should approve all public information concepts and materials, and create all enforcement operational plans. • Develop an Enforcement Operational Plan for each phase of the campaign by: o October 31 st for the Fall and Winter DUI Enforcement Schedules. o March 1 st for the Spring and July Enforcement Schedules. o July 1st for the Summer Enforcement Schedules. • Gain commitment from law enforcement executives in the county on the campaigns and encourage them to emphasize DUI enforcement during all phases with officers on regular patrols and by allocating overtime hours to extra units, participating in forming special teams, conducting DUI checkpoints and contributing to all public information elements of the campaigns. • Maintain judicial support of the program by communicating program goals and activities to the court. • Collaborate with Alcoholic Beverage Control, District Attorney's Offices, and community based organizations to gain program support. • Encourage that at least 50% of sworn police department personnel conducting DUI enforcement with grant funding have received NHTSA-Certified Standardized Field Sobriety Testing (SFST) training. • Prepare complete press information for allied agencies and broadcast reporters during each campaign period including a main press release, campaign calendar, departmental plans and fact sheet. The material will emphasize the campaign's serious, aggressive enforcement and the high cost of DUI in terms of money, criminal consequences and human misery. The information for each campaign period should be completed by December 1; May 15; June 15 and August 1. Partner, where applicable, with other County Avoid programs and OTS for regional Avoid media efforts to maximize the overall goal of the Avoid Grants — Enforcement and Public Awareness. Media Requirements • Issue a press release announcing the kick-off of the grant by November 15. The kick-off press releases and media advisories, alerts, and materials must be emailed to the OTS Public Information Officer at pio, ots.ca.aov, and copied to your OTS Coordinator, for approval 14 days prior to the issuance date of the release. B. Phase 2 - Program Operations (Throughout Grant Year) • Schedule and conduct enforcement and public information campaigns for each campaign period according to the Operational Plan. OTS -38b (Rev. 5114) AVOID SCHEDULE A GRANT DESCRIPTION GRANT No. AL1505 Media Requirements PAGE 5 • Send all grant -related activity press releases, media advisories, alerts and general public materials to the OTS Public Information Officer (PIO) at oio(&ots.ca.aov. with a copy to your OTS Coordinator. a) If an OTS template -based press release is used, the OTS PIO and Coordinator should be copied when the release is distributed to the press. If an OTS template is not used, or is substantially changed, a draft press release should first be sent to the OTS PIO for approval. Optimum lead time would be 10-20 days prior to the release date to ensure adequate turn -around time. b) Press releases reporting the results of grant activities such as enforcement operations are exempt from the recommended advance approval process, but still should be copied to the OTS PIO and Coordinator when the release is distributed to the press. c) Activities such as warrant or probation sweeps and court stings that could be compromised by advanced publicity are exempt from pre -publicity, but are encouraged to offer embargoed media coverage and to report the results. • Use the following standard language in all press, media, and printed materials: Funding for this program was provided by a grant from the California Office of Traffic Safety, through the National Highway Traffic Safety Administration. • Email the OTS PIO at pio@ots.ca.gov and copy your OTS Coordinator at least 30 days in advance, a short description of any significant grant -related traffic safety event or program so OTS has sufficient notice to arrange for attendance and/or participation in the event. • Submit a draft or rough -cut of all printed or recorded material (brochures, posters, scripts, artwork, trailer graphics, etc.) to the OTS PIO at pio@ots.ca.gov and copy your OTS Coordinator for approval 14 days prior to the production or duplication. • Include the OTS logo, space permitting, on grant -funded print materials; consult your OTS Coordinator for specifics. C. Phase 3 — Data Collection & Reporting (Throughout Grant Year) • Agencies are required to collect and report quarterly, appropriate data that supports the progress of goals and objectives. • Statistical data relating to the grant goals and objectives will be collected, analyzed, and incorporated in Quarterly Performance Reports (QPRs). QPRs for the quarter ending September 30 will include year-to-date comparisons of goals and objectives. If required, a separate quarterly data reporting form will be completed each quarter and submitted as part of the QPR. OTS -38b (Rev. S lel) AVOID SCHEDULE A GRANT DESCRIPTION GRANT No. AL1505 PAGE 6 Reports will compare actual grant accomplishments with the planned accomplishments. They will include information concerning changes made by the Grant Director in planning and guiding the grant efforts. • Reports shall be completed and submitted in accordance with OTS requirements as specified in the Grant Program Manual. 4. METHOD OF EVALUATION Using the data compiled during the grant, the Grant Director will complete the "Final Evaluation" section in the fourth/final Quarterly Performance Report (QPR). The Final Evaluation should provide a brief summary of the grant's accomplishments, challenges and significant activities. This narrative should also include whether goals and objectives were met, exceeded, or an explanation why objectives were not completed. 5. ADMINISTRATIVE SUPPORT This program has full support of the City of San Rafael. Every effort will be made to continue the activities after the grant conclusion. OTS -38b (Rev. 5 14) SCHEDULE B DETAILED BUDGET ESTIMATE GRANT NO. AL1505 CATALOG TOTAL FUND NUMBER NUMBER (CFDA) FUND DESCRIPTION AMOUNT MINIMUM PENALTIES FOR REPEAT 164 20.608 OFFENDERS FOR DRIVING WHILE $211,668 INTOXICATED FISCAL YEAR ESTIMATES TOTAL COST COST CATEGORY 10/1/14 thru 9/30/15 TO GRANT A. PERSONNEL COSTS CFDA FY -1 Positions and Salaries Overtime DUI/DL Checkpoints 20.608 $ 36,000.00 $ 36,000.00 DUI Saturation Patrols 20.608 $ 50,000.00 $ 50,000.00 Court Sting Operations 20.608 $ 2,000.00 $ 2,000.00 Warrant Service Operations 20.608 $ 2,000.00 $ 2,000.00 Grant Management 20.608 $ 8,000.00 $ 8,000.00 Public Information Officer 20.608 $ 3,200.00 $ 3,200.00 Benefits @ 0.0145 20.608 $ 1,468.00 $ 1,468.00 Category Sub -Total $ 102,668.00 $ 102,668.00 B. TRAVEL EXPENSE In -State 20.608 $ 6,000.00 $ 6,000.00 Category Sub -Total $ 6,000.00 $ 6,000.00 C. CONTRACTUAL SERVICES Allied Agency Operations 20.608 $ 95,000.00 $ 95,000.00 Category Sub -Total $ 95,000.00 $ 95,000.00 D. EQUIPMENT None $ - Category Sub -Total $ - $ - E. OTHER DIRECT COSTS DUI Checkpoint Supplies 20.608 $ 4,000.00 $ 4,000.00 Educational Materials 20.608 $ 4,000.00 $ 4,000.00 Category Sub -Total $ 8,000.00 $ 8,000.00 { F. INDIRECT COSTS None $ - Category Sub -Total $ - $ - GRANT TOTAL IS 211,668.00 ! $ 211,668.00 OTS -38d (Rev. 6/14) Page 1 of 1 SCHEDULE B DETAILED BUDGET ESTIMATE GRANT NO. AL1505 SUB BUDGET: Allied Agencies CATALOG $ FUND NUMBER NUMBER (CFDA) FUND DESCRIPTION $ MINIMUM PENALTIES FOR REPEAT 164 20.608 OFFENDERS FOR DRIVING WHILE 8,000.00 INTOXICATED $ FISCAL YEAR ESTIMATES COST CATEGORY 10/1/14 thru 9/30/15 1,358.00 CFDA FY -1 A. PERSONNEL COSTS Positions and Salaries Overtime DUI/DL Checkpoints DUI Saturation Patrols Court Sting Operations Warrant Service Operations Benefits @ 0.0145 Category Sub -Total B. TRAVEL EXPENSE None Category Sub -Total C. CONTRACTUAL SERVICES None Category Sub -Total D. EQUIPMENT None Category Sub -Total E. OTHER DIRECT COSTS None Category Sub -Total F. INDIRECT COSTS None Category Sub -Total GRANT TOTAL) 20.608 $ 42,000.00 20.608 $ 35,642.00 20.608 $ 8,000.00 20.608 $ 8,000.00 20.608 $ 1,358.00 $ 95,000.00 TOTAL AMOUNT $95,000 TOTAL COST TO GRANT $ 42,000.00 $ 35,642.00 $ 8,000.00 $ 8,000.00 $ 1,358.00 $ 95,000.00 $ 95,000.00 OTS -38d (Rev. 6/14) Page I of 1 $ 95,000.00 SCHEDULE B-1 GRANT No. AL1505 AVOID HOST BUDGET NARRATIVE Page 1 PERSONNEL Overtime Budgeted grant activities will be conducted by agency personnel on an overtime basis. Overtime for grant funded law enforcement operations may be conducted by personnel such as a Lieutenant, Sergeant, Corporal, Deputy, Officer, Community Services Officer, Dispatcher, etc., depending on the titles used by the agency and the grantees overtime policy. Personnel will be deployed as needed to accomplish the grant goals and objectives. The primary personnel duties for the AVOID host agency will be for staffing the following operations: DUI/DL Checkpoints, DUI Saturation Patrols, Warrant Service Operations and Court Stings. Grant management duties will include planning and coordinating multi -agency activities, collection of statistical data for OTS reporting, assisting in claims preparation along with oversight of the grant activities and quarterly reporting. Public Information Officer (PIO) duties include conducting media events, preparing and disseminating press releases, arrest and collision data collection and other duties related to the media objectives. Personnel will be deployed as needed to accomplish the grant goals and objectives. Costs are estimated based on an overtime hourly rate range (excluding benefits). Overtime reimbursement will reflect actual costs of the personnel conducting the appropriate operation up to the maximum range specified and benefits. Costs of the operation may include overtime benefits for unemployment insurance, social security/FICA/OASDI, workers compensation, Medicare and state disability/SDI not to exceed 25% of actual overtime reimbursement. Overtime reimbursement will reflect actual cost of the personnel conducting the appropriate operation. Costs are estimated based on an overtime hourly rate range of $22.40/hour to $96.39/hour. Overtime Benefit Rates Medicare 1.45% TOTAL BENEFIT RATE 1.45% TRAVEL EXPENSE In State Local mileage for grant activities and meetings is included. Anticipated travel may include the DUID Seminar. All conferences, seminars or training not specifically identified above must be approved by OTS -38f (Rev. 6;14) SCHEDULE B-1 GRANT No. AL1505 AVOID HOST Page 2 BUDGET NARRATIVE OTS. All travel claimed must be at the agency approved rate. Per Diem may not be claimed for meals provided at conferences when registration fees are paid with OTS grant funds. CONTRACTUAL SERVICES Allied Agency Operations - Memorandums of Understanding (MOU) or contracts will be developed with each participating allied agency that details overtime costs to be reimbursed. Allied agency personnel may participate in the following operations: DUI/DL Checkpoints, DUI Saturation Patrols, Warrant Service Operations and Court Stings. EQUIPMENT None. OTHER DIRECT COSTS DUI Checkpoint Supplies - on -scene supplies needed to conduct sobriety checkpoints. Costs may include 28" traffic cones, MUTCD compliant traffic signs, MUTCD compliant high visibility vests (maximum of 10), traffic counters (maximum of 2), generator, gas for generators, lighting, reflective banners, electronic flares, PAS device supplies, heater, propane for heaters, fan, anti -fatigue mats, and canopies. Additional items may be purchased if approved by OTS. The cost of food and beverages will not be reimbursed. Educational Materials — used to purchase, develop or print brochures, pamphlets, fliers, coloring books, posters, signs, and banners associated with grant activities, and traffic safety conference and training materials. Items shall include a traffic safety message and if space is available the OTS logo. Additional items may be purchased if approved by OTS. INDIRECT COSTS None. PROGRAM INCOME There will be no program income generated from this grant. OTS -38f (Rev. 6/14) SCHEDULE B-1 GRANT No. AL1505 SUB BUDGET: ALLIED AGENCIES BUDGET NARRATIVE Page 1 PERSONNEL Overtime Budgeted grant activities will be conducted by agency personnel on an overtime basis. Overtime for grant funded law enforcement operations may be conducted by personnel such as a Lieutenant, Sergeant, Corporal, Deputy, Officer, Community Services Officer, Dispatcher, etc., depending on the titles used by the agency and the grantees overtime policy. Personnel will be deployed as needed to accomplish the grant goals and objectives. The primary personnel duties for the Allied Agencies will be for staffing the following operations: DUI/DL Checkpoints, DUI Saturation Patrols, Warrant Service Operations and Court Stings. Personnel will be deployed as needed to accomplish the grant goals and objectives. Costs are estimated based on an overtime hourly rate range (excluding benefits). Overtime reimbursement will reflect actual costs of the personnel conducting the appropriate operation up to the maximum range specified and benefits. Costs of the operation may include overtime benefits for unemployment insurance, social security/FICA/OASDI, workers compensation, Medicare and state disability/SDI not to exceed 25% of actual overtime reimbursement. Overtime reimbursement will reflect actual cost of the personnel conducting the appropriate operation. Costs are estimated based on an overtime hourly rate range of $22.40/hour to $96.39/hour. Overtime Benefit Rates Medicare 1.45% TOTAL BENEFIT RATE 1.45% TRAVEL EXPENSE None. CONTRACTUAL SERVICES None. EQUIPMENT None. OTS -38f (Rev. 6/14) SCHEDULE B-1 GRANT No. AL1505 SUB BUDGET: ALLIED AGENCIES BUDGET NARRATIVE Page 2 OTHER DIRECT COSTS None. INDIRECT COSTS None. PROGRAM INCOME There will be no program income generated from this grant. OTS -38f (Rev. 6;11) MEMORANDUM OF UNDERSTANDING BETWEEN THE CITY OF SAN RAFAEL AND THE PARTICIPATING MARIN COUNTY AGENCIES FOR THE AVOID THE 13 DUI CAMPAIGN — MARIN COUNTY, 2014-2015 FUNDED BY THE STATE OF CALIFORNIA OFFICE OF TRAFFIC SAFETY This Memorandum of Understanding is entered into as of the 22"d day of July, 2014, by and between the City of San Rafael on behalf of its Police Department (hereinafter the "San Rafael Police Department") and the following Marin County Public Agencies on behalf of their law enforcement agencies (hereinafter the "Marin LEA's"): City of Belvedere, California Highway Patrol, Central Marin Police Authority, City of Fairfax, Marin Community College, County of Marin, City of Mill Valley, City of Novato, Town of Ross, City of Sausalito, and City of Tiburon. WHEREAS, the San Rafael Police Department has executed a Grant Agreement (Grant No. AL1505) with the OTS for the funding of the Avoid the 13 DUI Campaign for Marin County for 2014-2015 (hereinafter the "Avoid the 13 Campaign"); and WHEREAS, it is necessary and desirable that San Rafael Police Department and the Marin LEA's agree upon the terms for the performance of the professional services for the Avoid the 13 Campaign; NOW THEREFORE, THE PARTIES HERETO AGREE AS FOLLOWS: 1. Services to be Performed by the San Rafael Police Department and all Marin LEA's. During the term of October 1, 2014 through September 30, 2015, all Marin LEA's participating in the Avoid the 13 Campaign shall provide DUI enforcement staff, on an overtime basis as staffing levels allow, for the Avoid the 13 during the driving under the influence campaign enforcement period beginning on the weekend of October 1, 2014 through September 30, 2015. All Marin LEA's commit to participate in the annual campaign as staffing levels allow- and to encourage officers to emphasize DUI enforcement during all phases of the grant. All Marin LEA's commit to provide statistical reporting data after enforcement to the San Rafael Police Department. The San Rafael Police Department has agreed in the Grant Agreement to adhere to the OTS grant programmatic, financial and statistical reporting, and the San Rafael Police Department and Marin LEA's understand that adhering to these requirements is necessary to be reimbursed for DUI enforcement activities conducted during the time periods of October 1. 2014 through September 30, 2015. ( of 5 2. Pavment A. Maximum Amount: In full consideration of the services provided during the campaign enforcement periods, the amount that the San Rafael Police Department shall be obligated to pay for services rendered by the Marin LEA's under this Memorandum of Understanding shall not exceed the dollar amounts set forth in the Avoid the 13 Campaign Grant for Contractual Services for Allied Agency Operations. Funds are to be used solely for reimbursement of officer overtime incurred while staffing DUI Enforcement activities in support of the Avoid the 13 Campaign during the time period of October 1, 2014 through September 30, 2015. It is understood by all parties that the funds shall be disbursed to the Marin LEA's on a first come, first served basis, based upon the receipt of invoices by the San Rafael Police Department that are in compliance with the OTS requirements. B. Rate of Payment: All Marin LEA's will receive reimbursement for officer overtime through the Avoid the 13 Campaign for a total sum not to exceed the dollar amounts set forth in the Avoid the 13 Campaign Grant, which is $95,000.00 for the term of the Memorandum of Understanding. The amount all participating Marin LEA's will receive will be based on actual staff hours worked on DUI enforcement for the Avoid the 13 Campaign and as invoiced in accordance with subparagraph C, Invoice Requirements. as stated below. The above funding amount is solely for reimbursement of officer overtime incurred during DUI enforcement activities conducted during the Avoid the 13 Campaign enforcement period. C. Invoice Requirements: Invoices shall include dates and hours worked, officer's name, officer's overtime salary rate with allowable benefits, number of hours worked and total dollars requested for overtime reimbursement. The only benefit cost OTS will reimburse is Medicare. County, City and/or Marin LEA's overhead costs and consumable goods will not be reimbursed. Invoices shall also include the statistics required by OTS as outlined in Paragraph 3, Statistical Reporting, as stated below. D. Time limit for Submitting Invoices: All Marin LEA's shall submit an invoice for service to the San Rafael Police Department. All Marin LEA's shall submit the required statistical data the following day of any DUI enforcement operation(s) to the San Rafael Police Department. The San Rafael Police Department shall not be obligated to pay Marin LEA's for the services covered by any invoice if any Marin LEA's present the invoices to the San Rafael Police Department more than thirty (30) days after the date ii'larin LEA's render the services, or more than thirty (30) days after this Memorandum of Understanding tenninates, whichever is earlier or if any Marin LEA's fail to provide the San Rafael Police Department with statistical data of any DUI enforcement operation(s). , of 5 3. Statistical Reporting All Marin LEA's shall collect and report to the San Rafael Police Department, the number of DUI Checkpoints paid with funds from this Memorandum of Understanding. For each checkpoint, the following information must be collected and reported: Number of vehicles passing through the checkpoint, number of vehicles screened, number of field sobriety tests conducted, number of DUI arrests, number of criminal arrests, number of citations issued and number of vehicles impounded. For each DUI saturation patrol, multi -agency DUI task force operation, warrant operation and court sting operation, the following information must be collected and reported: Number of vehicles stopped, number of field sobriety tests conducted, number of DUI arrests, number of criminal arrests, number of citations issued and number of vehicles impounded. 4. Availability of Funds Payment of all services provided pursuant to the Memorandum of Understanding is contingent upon OTS funding the Avoid the 13 Campaign Grant with the San Rafael Police Department. In the event that OTS does not fund the San Rafael Police Department's Grant, the San Rafael Police Department shall not be liable for any payment whatsoever. The San Rafael Police Department may terminate this Memorandum of Understanding in accordance with the provisions of Paragraph 8 below for unavailability of OTS funds. 5. Alteration of Memorandum of Understanding This Memorandum of Understanding contains all of the terms and conditions agreed upon by the parties. No alteration or variation shall be valid unless made in writing and signed by the parties hereto, and no oral understanding or agreement shall be binding on the parties hereto. 6. Records A. Access: Marin LEA's agree to provide to the San Rafael Police Department, to any Federal or State Department having monitoring or reviewing authority, to authorize representative and/or their appropriate audit agencies upon reasonable notice, access to and the right to examine and audit all records and documents necessary to determine compliance with relevant Federal, State and local statutes, rules and regulations and this Memorandum of Understanding, and to evaluate the Quality, appropriateness and timeliness of services performed, for a period of at least three (3) years from the termination date of this Memorandum of Understanding, or until audit findings are resolved, whichever is greater. B. Retention: The San Rafael Police Department shall maintain and preserve in its possession all records relating to this Memorandum of Understanding for a period of three (3) years from the termination date of this Memorandum of Understanding, or until audit findings are resolved, whichever is greater. 3 of 5 7. Compliance with Applicable Laws All services to be performed by the San Rafael Police Department and all Marin LEA's pursuant to this Memorandum of Understanding shall be performed in accordance with all applicable Federal, State, County and Municipal laws, ordinances and regulations. 8. Term of Agreement Subject to compliance with the terms and conditions of this Memorandum of Understanding, the term of this Memorandum of Understanding shall be from October 1, 2014 through September 30, 2015. This Memorandum of Understanding may be terminated by the San Rafael Police Department or any Marin LEA's at any time upon seven (7) days written notice to the other parties. IN WITNESS WHEREOF, the parties have executed hereafter this Memorandum of Understanding. CITY OF SAN RAFAEL r�. Name/Title: Nancy Mackle, City Manager TOWN OF BELVEDERE By: Name/Title: CALIFORNIA HIGHWAY PATROL Shon Harris, Commander CENTRAL MARIN POLICE AUTHORITY Todd A. Cusimano, Chief of Police TOWN OF FAIRFAX By: NameiTitle: 4of5 COLLEGE OF MARIN By: Name/Title: CITY OF MILL VALLEY By: Name/Title: COUNTY OF MARIN By: Name/Title CITY OF NOVATO By: Name/Title TOWN OF ROSS By: Name/Title CITY OF SAUSALITO By: Name. Title TOWN OF TIBURON By: Name, Title 5Ot5