HomeMy WebLinkAboutCC Resolution 13801 (Purchase Durastar Truck)RESOLUTION NO. 13801
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN RAFAEL
AUTHORIZING THE DIRECTOR OF PUBLIC WORKS TO APPROVE THE
PURCHASE OF AN INTERNATIONAL DURASTAR TRUCK VIA STATE OF
CALIFORNIA CONTRACT AND TO WAIVE COMPETITIVE BIDDING TO
PURCHASE AN ASPHALT HOT BOX FROM NIXON-EGLI EQUIPMENT CO.,
IN A COMBINED AMOUNT NOT TO EXCEED $200,662.73.
WHEREAS, on March 4, 2013 the City Council approved Resolution number
13506, authorizing the Director of Public Works to purchase up to 40 replacement
vehicles for various City departments; and
WHEREAS, DPW's "patch truck", #95-00, used by Streets Division
maintenance personnel for emergency and non -emergency roadway and sidewalk repairs,
was among the vehicles scheduled for replacement; and
WHEREAS, #95-00 is an International truck in continuous service since 2000,
with a permanently mounted "hot box" the purpose of which is to maintain asphalt at a
proper working temperature throughout the day; and
WHEREAS, the truck (14 years old) and hot box (28 years old) have deteriorated
significantly over time due to heavy usage and require frequent repairs; and
WHEREAS, a 2015 International Durastar truck is available via State of
California vehicle purchasing contract #1-14-23-20, a cooperative purchasing program in
keeping with the guidelines described in chapter 2.55.260 of the San Rafael Municipal
Code; and
WHEREAS, a BC -4E hot box, manufactured by PB Loader, is compatible with
the International Durastar truck and best meets our roadway and sidewalk repair needs;
and
WHEREAS, Nixon -Egli Equipment of Tracy is the sole dealer of PB Loader
equipment in Northern California; and
WHEREAS, Chapter 2.55.070 (D) of the San Rafael Municipal Code allows for
the waiver of competitive bidding when "limitations on the source of supply" exist; and
WHEREAS, there are sufficient funds in the Vehicle Replacement Fund for the
transactions described above.
NOW, THEREFORE BE IT RESOLVED, that the City Council of the City of San
Rafael does hereby authorize the Director of Public Works to purchase an International
Durastar truck via State of California vehicle purchasing contract #1-14-23-20 and to
purchase a PB Loader hot box from Nixon -Egli Equipment Co. via the waiver of
competitive bidding allowed under Chapter 2.55.070{D} of the San Rafael Municipal
Code, in a combined amount not to exceed $200,662.73.
I, ESTHER C. BEIRNE, Clerk of the City of San Rafael, hereby certify that the
foregoing resolution was duly and regularly introduced and adopted at a regular meeting
of the Council of said City on the 2nd day of September, 2014, by the following vote, to
wit:
AYES: COUNCILMEMBERS: Bushey, Colin, Connolly, McCullough & Mayor Phillips
NOES: COUNCILMEMBERS: None
ABSENT: COUNCILMEMBERS: None
ESTHER C. BEIRNE, City Clerk
File No.: 01.14.16
Address
Gla SSe! TiH
I
07/01/14
�Riverview International Trucks, LLC
2445 Evergreen Ave.
euyrr
Sales Tax
West Sacramento
City of San Rafael, Department of Public Works
Legal Owner
California 95691
Address
916-371-3110
111 Morphew St.
Excise Tax
Gy. $Lora 2p Cnwy
Tex Rete
ISbck Nunber
urlaapa San Rafael, CA 94901 Marin
9.250°
EXEMPT
AM:
lawarstJeenaekunber
stale Richard Landis
4
$10.50
SNp To Adlnas
Umme Plato N,aeba
stkker-sol" Year Same
Year Newlused Make
Model Serial #/Description Axles
Sales Price
2015 New INTL
DuraStar Line 34 - State of CA vehicle contract 2
+ $70,343.00
# 1-14-23-20F
Inlcuded Options:
$9,852.37
Down Payment
Upgrade to crew cab, 2 bucket front seats, bench rear
$0.00
seat, Goodyear tires, healed minors, upgrade to
Cash
Allison automatic transmission, fender mirror,
Chassis#
body builder interface for stophailltum lights,
6b
$0.00
body builder in cab switches, PTO switch, air horn,
Net allowance
air dryer, vertical exhaust stack with curved tip, tilt/
Body Typ
telescoping steering column, dual 12 volt recepticles in
Total Down
7
dash
Address
I
Sales Tax
2
$7,418.07
Legal Owner
Excise Tax
3
$0.00
Address
EXEMPT
CA Tire Fee
4
$10.50
$1.751TIRE
Make
jSale Price
5
I $87,623.94
Inciudinq Taxes
Yr./MdlI
Down Payment
6a
$0.00
Cash
Chassis#
Trade In
6b
$0.00
Net allowance
Body Typ
Total Down
7
$0.00
Amounts
Amounts i'ayment
Allowance
$0.00
$0.00 Forward Balance
8
$87,623,94
Amt.Owed
I 50.00
I $0.00 Optional Service
9
$0.00
Contract
Lein Hldr.
License & Doc.
10
$0.00
Net Trade ..Ilowance
I
EXEMPT
$0.00
$0.001 Unpaid Balance
11
$87,623.94
1 TOTAL I TRUCK
$87,623.94
Source of Payment
TBD - quote aniv
Accepted By:(Management) I
Purchaser:
Order Taken By:
Jason Farrell I
Note: This order Is subject to the acceptance or he dealer m wnkh n Is aadremd, and Is subject to
written acceptance by ds Sales Manager Purchasers deposit we be returned d not socepled
If veldck(s) is used the vehidejs) Is sold'es W Wth no tvarranyevressed or implied
If Vehicle(s) is used the vehicle(s) is sold "as W with no warranty, Purchaser acknovAedges receipt of exact copy of this order
,"I"-1261.1 '.'1"11"AI N, 1.410 www.nixon-egli.com
11;11 SO. CALIFORNIA: 2044 South Vineyard Avenue, Ontario, CA 91761 • (909) 930-1822 a FAX (909) 923-2356
[] NO. CALIFORNIA: 800 East Grant Line Road, Tracy, CA 95376 • (209) 830-8600 + FAX (209) 830-8884
City of San Rafael July 11, 2014
111 Morphew St.
San Rafael, CA 94901
Attention: Richard Landis
Subject: PB Patch Truck
Dear Richard:
We are pleased to provide you a budgetary quotation on a P -B Model BC -4E Patch Truck (4 cubic yard —
approximate 8 -ton capacity) installed on a Customer supplied 2015' International, crew -cab
conventional chassis and equipped with the following:
• Electric Heat system in lieu of standard propane heater
• Kevlar Chain Conveyor
• Model CS -65 Emulsion spray system
• Apron
• Hand torch
• Prime paint
• LPG tank, 25 gal with brackets
• Overnight heat emulsion tank —110 Volt
• Cab controls
• Tool box 36"
• Tool basket
• Thermometer 0-300
• Electric Overnight heat - 220 Volt — asphalt box
• Compactor lift platform -hydraulic
• Air Blow Gun x 25' Hose
• Solvent Pump & wand
• 15 Gallon solvent tank
• Two each - Cone holder — Frame mount
• Water Igloo (5 Gal.) with Bracket
• LED Arrow Board with Controls and Bracket —10 light
• Hose Reels 318" x 25' for Solvent/Air/Torch
+ Hose Reel'/:" x 25' for Emulsion
• Dual asphalt lute bolder
+ Compactor lift platform -- hydraulic
• 5 -Gallon Igloo cooler w/bracket
• Hitch plate with 20 -ton pintle
• ECCO Back-up camera system
,1,I"-1261.1 1M011111i1I1_N T 1_41. www.nixon-egii.com
Included options and features — continued:
• 8 each — Whelen LED 500 Flashers — 4 at corners facing side, 2 face rear, 2 in front grill
• 1 each - Whelen LED Super 360 Strobe
• Dual shovel holders
• 12" Cross -Frame catwalk
• 18" Underbody spoils bin
• Lute dip tank
• Installation and paint — Black
Unit installed on Customer supplied new 2015' International Crew -Cab chassis.
PB unit mounted on International Crew -Cab chassis $ 1.03,468.00
Sales Tax at 9.25% 9,570.79
Customer Price, FOB San Rafael, CA $ 1139038.79
Note: The above price includes applicable sales tax at 9.25%. This quote is valid for 60 days.
Thank you for the opportunity to quote on your equipment needs. If you have any further
questions, please feel free to contact me.
Sincerely,
NIXON-EGLI EQUIPMENT CO.
Michael Knight
Area Manager