HomeMy WebLinkAboutCC Resolution 12547 (Street Resurfacing)RESOLUTION NO. 12547
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN RAFAEL
AWARDING THE CONTRACT FOR STREET RESURFACING 2007/20089
PROJECT NO. 111009 TO GHILOTTI CONSTRUCTION COMPANY, INC., IN
THE AMOUNT OF $1,938,009.75 AND APPROVING THE STREETS
DESIGNATED FOR RESURFACING TO BE PARTIALLY FUNDED UTILIZING
LOCAL MEASURE A FUNDS.
WHEREAS, on the 22'd day of July, 2008, pursuant to due and legal notice
published in the manner provided by law, inviting sealed bids for proposals for the work
hereinafter mentioned, as more fully appears from the Affidavit of Publication thereof on
file in the office of the City Clerk of the City of San Rafael, California, the City Clerk of
said City did publicly open, examine, and declare all sealed bids or proposals for doing
the following work in said City, to wit:
"STREET RESURFACING 2007/2008"
PROJECT NO. 11100
in accordance with the plans and specifications therefore on file in the office of said City
Clerk; and
WHEREAS, the streets designated for resurfacing are eligible to be funded
utilizing Local Measure A funds; and
WHEREAS, the bid of Ghilotti Construction Company, Inc. at the unit prices
stated in its bid was and is the lowest and best bid for said work and said bidder is the
lowest responsible bidder therefore.
NOW, THEREFORE, IT IS HEREBY ORDERED AND RESOLVED that the
Council approved the streets designated for resurfacing to be partially funded utilizing
Local Measure A funds.
1
RESOLVED FURTHER, that the bid of Ghilotti Construction Company, Inc.
and the same is hereby accepted at said unit prices and that the contract for said work and
improvements be and the same is hereby awarded to said Ghilotti Construction
Company, Inc. at the unit prices mentioned in said bid.
RESOLVED FURTHER, that the Mayor of said City be authorized and
directed to execute a contract with Ghilotti Construction Company, Inc. for said
work and to return the bidders bond upon the execution of said contract.
RESOLVED FURTHER, that the Director of Public Works is hereby
authorized to take any and all such actions and make changes as may be necessary
to accomplish the purpose of this resolution.
I, ESTHER C. BEIRNE, City Clerk of the City of San Rafael, hereby
certify that the foregoing resolution was duly and regularly introduced and adopted
at a regular meeting of the Council of said City held on the 4th day of August,
2008, by the following vote, to wit:
AYES: COUNCIL MEMBERS: Brockbank, Connolly, Heller, Miller & Mayor Boro
NOES: COUNCIL MEMBERS: None
ABSENT: COUNCIL MEMBERS: None
f "
-
ESTHER C. BEIRNE, City Clerk
File No. 16.06.64
r
City of San Rafael ♦ California
Form of Contract Agreement
for
Street Resurfacing 2007/2008
Project No: 11100
This Agreement is made and entered into this 4th day of August 2008 by and between
the City of San Rafael (hereinafter called City) and Ghilotti Construction Company Inc.
(hereinafter called Contractor). Witnesseth, that the City and the Contractor, for the
considerations hereinafter named, agree as follows:
II - Scope of the Work
The Contractor hereby agrees to furnish all of the materials and all of the equipment
and labor necessary, and to perform all of the work shown on the plans and described
in the specifications for the project entitled: Street Resurfacing 2007/2008, Project
No. 11100, all in accordance with the requirements and provisions of the Contract
Documents as defined in the General Conditions which are hereby made a part of this
Agreement.
III- Time of Completion
(a) The work to be performed under this Contract shall be commenced within 5
calendar daps after the date of written notice by the City to the Contractor to
proceed.
(b) The work shall be completed within 45 working days after the date of such notice
and with such extensions of time as are provided for in the General Conditions.
IIII - Liquidated Damages
It is agreed that, if all the work required by the contract is not finished or completed
within the number of working days as set forth in the contract, damage will be
sustained by the City, and that it is and will be impracticable and extremely difficult to
ascertain and determine the actual damage which the City will sustain in the event of
and by reason of such delay; and it is therefore agreed that the Contractor will pay to
the City, the sum of $1,000 for each and every calendar day's delay in finishing the
work in excess of the number of working days prescribed above; and the Contractor
agrees to pay said liquidated damages herein provided for, and further agrees that the
City may deduct the amount thereof from any moneys due or that may become due the
Contractor under the contract.
IV - The Contract Sum
The City shall pay to the Contractor for the performance of the Contract the
amounts determined for the total number of each of the units of work in the
following schedule completed at the unit price stated. The number of units
contained in this schedule is approximate only, and the final payment shall be
made for the actual number of units that are incorporated in or made necessary by
the work covered by the Contract.
AGREEMENT • 1
' NO.
ITEM
QUANTITY
UNITS
UNIT PRICE
TOTAL PRICE
1.
Mobilization
1
LS
Vii;
150,100.00 =
$150,100.00
2.
Traffic Control
1
LS
0
16,000.00
= $16,000.00
3.
Asphalt Concrete Overlay
13,196
TON
(u`
95.00
= $1,253,620.00
(Type A)
4.
Cold Planing
25,893
SY
a:
2.55
= $66,027.15
5.
Deep Lift Patching
5
SY
c;
380.00
= $1,900.00
6.
Fabric Reinforcement
57,265
SY
a<
1.74
= $99,641.10
7.
Thermoplastic Traffic
Stripes, Pavement
Markings, & Delineators
1
LS
C;
56,000.00
= $56,000.00
8.
A.C. Berm/Dike
2,303
LF
a,.
8.50
= $19,575.50
9.
Adjust Manhole Castings to
Grade
a. Sanitary Sewer
96
EA
a-.
375.00
= $36,000.00
b. Storm Drain
34
EA
a,
375.00
= $12,750.00
c. PG&E
10
EA
a,
375.00
= $3,750.00
d. Pac Bell
5
EA
(qj-
375.00
= $1,875.00
10.
Adjust Castings to Grade
a. Sewer Rodholes
7
EA
@4)
215.00
= $1,505.00
b. Monuments
24
EA
@,
215.00
= $5,160.00
c. Water Valves
112
EA
@i
105.00
= $11,760.00
d.Traffic Detector Handhole
1
EA
(q?
300.00
= $300.00
11.
Curb Ramp Installation
56
EA
(u
2,600.00
= $145,600.00
12.
Concrete Sidewalk Curb,
6,750
SF
C
8.00
= $54,000.00
and Gutter
13.
Traffic Loop Installation
3
EA
O
815.00
= $2,445.00
14.
Accessibility
1
LS
(i,
1.00
= $1.00
GRAND TOTAL
$1,938,009.75
AGREEMENT • 2
i
V - Progress Payments
(a). On not later than the 6th day of every month the Public Works Department shall
prepare and submit an estimate covering the total quantities under each item of
work that have been completed from the start of the job up to and including the
25th day of the preceding month, and the value of the work so completed
determined in accordance with the schedule of unit prices for such items together
with such supporting evidence as may be required by the City and/or Contractor .
(b). On not later than the 15th day of the month, the City shall, after deducting previous
payments made, pay to the Contractor 90% of the amount of the estimate as
approved by the Public Works Department.
(c). Final payment of all moneys due shall be made within 15 days after the expiration of
35 days following the filing of the notice of completion and acceptance of the work by
the Public Works Department.
(d). The Contractor may elect to receive 100% of payments due under the contract from
time to time, without retention of any portion of the payment by the public agency,
by depositing securities of equivalent value with the public agency in accordance
with the provisions of Section 4590 of the Government Code. Such securities, if
deposited by the Contractr, shall be valued by the City's Finance Director, whose
decision on valuation of the securities shall be final.
VI - Acceptance and Final Payment
(a) Upon receipt of written notice that the work is ready for final inspection and
acceptance, the Engineer shall within 5 days make such inspection, and when he
finds the work acceptable under the Contract and the Contract fully performed, he
will promptly issue a Notice of Completion, over his own signature, stating that the
work required by this Contract has been completed and is accepted by him under
the terms and conditions thereof, and the entire balance found to be due the
Contractor, including the retained percentage, shall be paid to the Contractor by
the City within 15 days after the expiration of 35 days following the date of
recordation of said Notice of Completion.
(b) Before final payment is due the Contractor shall submit evidence satisfactory to the
Engineer that all payrolls, material bills, and other indebtedness connected with
work have been paid, except that in case of disputed indebtedness or liens the
Contractor may submit in lieu of evidence of payment a surety bond satisfactory to
the City guaranteeing payment of all such disputed amounts when adjudicated in
cases where such payment has not already been guaranteed by surety bond.
(c) The Contractor shall provide a "Defective Material and Workmanship Bond" for 50%
of the Contract Price, before the final payment will be made.
(d) The making and acceptance of the final payment shall constitute a waiver of all
claims by the City, other than those arising from any of the following: (1) unsettled
liens; (2) faulty work appearing within 12 months after final payment; (3)
requirements of the specifications; or (4) manufacturers' guarantees. It shall also
constitute a waiver of all claims by the Contractor, except those previously made and
still unsettled.
(e) If after the work has been substantially completed, full completion thereof is
materially delayed through no fault of the Contractor, and the Engineer so certifies,
the City shall, upon certificate of the Engineer, and without terminating the
Contract, make payment of the balance due for that portion of the work fully
completed and accepted.
Such payment shall be made under the terms and conditions governing final payment,
except that it shall not constitute a waiver of claims.
AGREEMENT • 3
IN WITNESS WHEREOF, City and Contractor have caused their authorized
representatives to execute this Agreement the day and year first written above.
ATTEST: CITY OF SAN RAFAEL:
Esther Beime n Albert Baro
City Clerk Mayor
APPR A 0
&b b Epstein
City Attorne
CONTRACTOR:
j-4 V V-4 1�1- !Stacy LMagill
for
Brian Onqaro
Vice President
AGREEMENT* 4