HomeMy WebLinkAboutCC Resolution 12456 (Personnel Actions)RESOLUTION NO. 12456
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN RAFAEL ADOPTING
A TEMPORARY, SEASONAL, RETIREE, FIXED -TERM SALARY AND BENEFIT PLAN
AND RESCINDING RESOLUTION NO. 12180, WHICH PERTAINS TO
COMPENSATION FOR PART-TIME, TEMPORARY, INTERMITTENT AND SEASONAL
WORKERS.
WHEREAS, on January 16, 2007 the City Council adopted Resolution 12180 amending
the compensation for Part -Time, Temporary, Intermittent and Seasonal workers and
whereas the City had need to update this Resolution to include more classifications and
definitions.
NOW,THEREFORE, BE IT RESOLVED by the City Council of the City of San Rafael
that the wages herein established are on an hourly basis and that employees who work
part-time shall be paid for time actually worked. Effective May 1, 2008, the wage
classes, job classifications and salary ranges, as designated in Exhibit "A" (attached
hereto) are hereby established. Effective July 1, 2009 and every year thereafter, the
wages for the classification shall increase by the San Francisco/Oakland/San Jose All
Area Urban Consumer Index, CPI (based on the prior May index).
BE IT FURTHER RESOLVED by the City Council of the City of San Rafael that the
employees designated in Exhibit "A" are at -will employees, exempt from the City's
Personnel Rules and Regulations, and serve in their positions based on need as
determined by the assigned department.
I, ESTHER C. BEIRNE, Clerk of the City of San Rafael, hereby certify that the
foregoing Resolution was duly and regularly introduced and adopted at a regular
meeting of the Council of said City on Monday, the 7th day of April 2008, by the following
vote, to wit:
AYES: COUNCILMEMBERS: Brockbank, Connolly, Heller, Miller & Mayor Boro
NOES: COUNCILMEMBERS: None
ABSENT: COUNCILMEMBERS: None
ESTHER C. BEIRNE, CITY CLERK
W:\Management Services- WorkFile\HR- WorkFile\Human Resources\Salary Schedules\Part-Time Hourly
Resolution 2006.doc
EXHIBIT A
TEMPORARY, SEASONAL, RETIREE OR FIXED -TERM EMPLOYEES
SALARY AND BENEFIT PLAN
DEFINITION
Temporary, Seasonal, Retiree, and Fixed -Term employees serve important roles in
supporting City business. These positions perform job duties and provide city services
that are outside of the regular classified services. All positions covered by this resolution
are at -will and as such serve at the pleasure of the appointing authority and may be
removed at any time without cause and without right of appeal.
Seasonal
Seasonal is defined as those employees who perform specific job responsibilities that
are for a specific period of time. The period is typically for a period of four (4) months
or less. Seasonal employees often work in recreation or park programs.
Retiree
Retirees who return to fill temporary or seasonal positions may work a maximum of
960 hours per fiscal year. Once the retiree employee reaches 960 hours in a fiscal
year, he/she shall no longer be eligible to work for the City until the next fiscal year.
Fixed -Term
Fixed -Term is an appointment of an employee to an allocated and Fixed -Term position
with an excepted end date. Fixed -Term positions are established due to limits on grant
funding or other known limits to the position's duration. Employees appointed to
Fixed -Term appointments must accept the position with the understanding that
continued appointment is contingent upon grant funds and job performance. Fixed -
Term appointments may be made for up to a three year period and may be extended
by approval of the City Manager.
Temporary
Temporary positions do not have the same title as classified City positions (those
covered by a City MOU) and may not exceed 1,000 hours in a calendar year.
Department Heads or designee have the authority to make temporary appointments
provided there are sufficient funds in the department. Temporary employees do not
receive City benefits except as required by law (i.e. participation in a qualified
retirement system, Public Agency Retirement Services). Temporary appointments are
typically made to meet short-term employment needs such as peak workload, illness,
vacations of full time employees, or pending the establishment of a new eligibility list.
There are four types of Temporary Appointments:
A. Standard Temvorary Appointment:
Appointment to one of the temporary job classifications listed in this resolution
for a specific purpose that is of temporary nature and under 1,000 hours per
calendar year (or 960 hours in a fiscal year if a retiree).
B. Special Appointment: Special temporary appointments to perform work
outside an existing City classification and for which no temporary job
classification exists may be made under special circumstances. When the
individual has a unique combination of expertise, background and skills and is
needed to help the department respond to a priority work issue.
C. Emerqencv Appointment: Temporary appointment of an employee to
prevent stoppage of public business, loss of life, or damage to persons or
property, or when qualified personnel cannot be readily obtained due to
emergency conditions. An employee appointed in this category need not
meet the minimum qualifications of the job.
D. Per Diem: Per Diem is defined as those temporary employees who are not
regularly scheduled to work but serve in an as -needed capacity. Per Diem
employees may not work more than 1,000 hours in a calendar year and are
typically on a list to be called when needed. Per Diem temporary
appointments are made to one on the temporary classifications listed in this
resolution.
SALARY AND CLASSIFICATION
It is the intent of the City of San Rafael to compensate Temporary, Seasonal, Retiree and
Fixed -Term employees at a rate of pay similar to that of regular employees performing like
work. Employees covered by this resolution may not work more than 1,000 hours in a
calendar year. If an employee reaches the 1,000 hours, the employee will not be eligible
to work for the City for a minimum of 90 calendar days unless special approval is made by
the City Manager.
Temporary, Seasonal, Retiree, and Fixed -Term employees who are non-exempt are
eligible to receive overtime pay in accordance with the Fair Labor Standards Act (FLSA).
Overtime is paid when the temp/seasonal employee works in excess of 40 hours per
week. The week period is defined as Sunday at midnight to the following Sunday at
midnight.
The following is a list of the positions covered by this resolution. Department Heads may
appoint from one of these positions at any point in the salary range based on the
qualifications of the person filling the temporary, seasonal, or Fixed -Term position.
Temporary/Seasonal/Retiree/Fixed-Term Job Descriptions
Accounting Temp I
Performs routine basic accounting duties including maintenance of journal vouchers,
accounting records, subsidiary and general ledger entries, fixed asset record
documentation, payroll time -keeping, accounts and grants receivables, audit
preparation; financial, budgeting and statistical reports.
Accounting Temp II:
Performs more complex accounting tasks with more independence and prepares
financial and statistical reports with a minimum of supervision.
Administrative Specialist
Provides responsible work on complex administrative assignments. Researches and
compiles a variety of informational materials, types drafts and finished documents
including confidential materials, brief instructions, or written materials. Organizes and
maintains files and records, schedules appointments, and arranges for facilities and
supplies. Five years of responsible secretarial or office administrative experience is
typically required.
Advanced Professional Temp (exempt)
Typically performs specialized professional work of greater complexity and more
autonomy than the Professional Temp position. Responsibilities of an advanced
professional temp are similar to those of a management position and may involve
supervision.
Aouatics Specialist
Under general supervision of the Pool Manager or Recreation Supervisor, the
Aquatics Specialist is responsible for pool safety, assisting with staff training and
scheduling, staff supervision, daily administrative duties, sanitation and public
relations of the pool facility. The Aquatic Specialist is in charge of the pool in the
absence of the Pool Manager or Recreation Supervisor. A minimum of two years pool
guarding experience, current certifications as required for the position including,
lifeguard training, CPR for the Professional Rescuer and A.E.D. training. Water Safety
Instruction certification is desirable. Knowledge of: Aquatic facility safety principals
and injury prevention strategies.
Aquatics Temp
Responsible for the enforcement of all rules and regulations pertaining to the safety
and well being of pool users and patrons. Responsibilities include maintains health
and safety standards, performs, emergency rescue techniques and renders first aid to
the injured, performs routine maintenance and custodial duties. Incumbent must
possess a current Lifeguard Certification which includes CPR for the Professional
Rescuer, First Aid and Automated External Defibrillator.
Child Care Temp
Works with the children in the childcare program to carry out the day-to-day activities
of the pre-school or elementary childcare programs. Responsible for assisting in
planning and scheduling activities. Prior experience working with children is preferred.
Must pass a fingerprinting exam prior to appointment.
Clerical Temp
Provides clerical support to a department or division. Duties include record keeping,
filing, and receptionist duties including answering phones and setting up meetings.
Performs word processing from tapes, brief instructions or written material.
Dispatchers (Fire or Policel
Operates emergency dispatching equipment to communicate with the public and
Department personnel for the purpose of receiving, interpreting, and transmitting
information essential to the delivery of emergency fire and medical services.
Responsibilities include operation of Department telephone and radio communication
equipment to receive and transmit information essential to the delivery of emergency
police, fire, and/or medical services, maintenance of radio logs and other related
records, assists in preparing, checking and indexing reports, operate personal
computers and related software, provide information to the public, and related duties
as required.
Events Specialist
Assists in set up, delivery, and breakdown of sound equipment, stages, band
equipment, lighting, tents, generators and display equipment. Provides guest services
such as making announcements, operating soundboards, and lighting equipment. May
supervise maintenance crews and security at events. Special Events Assistants work
independently and must be able to manage multiple tasks at a time to trouble -shoot
and to make sound decisions. Requires the ability to move heavy equipment.
Facilitv Attendant
Under general direction of the Community Services Supervisor, this position is
responsible for supervision of a Community Center during assigned work hours. Job
duties includes the supervision of front counter/reception area, managing daily
registration process, set-up and breakdown of equipment for scheduled activities,
custodial and cleaning including but not limited to emptying trash, vacuuming, cleaning
windows, cleaning restrooms, etc. Opening and securing facility before and after
building use and interacting with instructors, clients and general public. Bilingual in
Spanish and/or Vietnamese desired.
Intern
These positions provide work -experience to students who are interested in gaining
entry-level experience in a profession of interest. Interns perform support tasks
including research, surveys, data collection, drafting reports, and other related
administrative tasks.
Law Clerk
Assists the City Attorney's office research legal decisions and other related
publications. Writes summaries and provides related support to the attorneys.
Maintenance Temp
Performs a variety of manual and semiskilled tasks involved in the maintenance,
improvement and operation of the City's sewage pumping stations and gravity sewer
lines, and/or construction, repair, maintenance, and cleaning of streets, sidewalks,
other concrete structures, storm drainage or related Public Works facilities.
Office Aide
Answers phones, prepares letters and reports, keeps schedules up-to-date, processes
mail, performs payroll related functions, and other miscellaneous duties.
Paraprofessional Temp
A paraprofessional temp is trained or knowledgeable of a specific field and is qualified
to provide assistance to the work of a professional.
Parkinq Aide
This position provides general service and information to the public, is responsible for
the upkeep, presentation, and general operations, of all City parking areas. Duties
include assisting the public at all City parking locations, providing general information
about the City of San Rafael, and specific information about rates, locations, and
various programs. Operates all parking equipment and collects parking fees and
provides change to customers, maintains records of transactions and parking
activities, and prepares cash deposits and delivers to designated drop areas.
Police Records & Communications Specialist Temp
Performs routine duties of Records Specialist including answering phones, entering
calls for service into CAD, assisting customers at public counter, processing all forms
of police records and reports.
Police ReQulatory Officer Temp
Maintains files for all regulatory services within the pervue of the police department.
This includes massage permits, alarm permits, concealed weapons permits, massage
parlor inspections and testing, conducting background checks on body workers and
fingerprints job applicants.
Police Service Specialist Temp
Performs routine police reporting duties, including crime scene investigation,
maintains training records, manages training schedules and reservations, assists the
COPPs manager, maintains regulatory alarm permit program, prepares statistical
information through the PD records management system, guest speaking
engagements, maintains a fair booth at the Marin County fair, and assists with crime
prevention programs.
Pool Attendant
Under general supervision, Pool Attendants are responsible for receiving and
processing daily pool admissions, season passes, operating the cash register and
maintaining security and accuracy of funds. Essential and important duties include:
answers phones and handles customer service, ensures customer sign in and checks
identification, creates and maintains good working relations with the public and staff,
handles financial transactions at the pool including but not limited to class registration,
season pass purchases, daily admission and swim diaper sales, ensures accuracy of
daily attendance and financial transactions, and assists in an emergency and renders
first aid. Must have a certificate in American Red Cross CPR for the Professional
Rescuer, First Aid and Automated External Defibrillator.
Pool Manager
The Pool Manager is responsible for the organization and supervision of the City's
aquatics program. Duties include the development and management of group and
private swim lesson programs, managing pool schedules, develop staff training and
curriculum, lead staff trainings and work directly with course instructors, pool party
users and outside user groups. Provides direction and motivation to part time staff.
This position receives direction from the Recreation Supervisor.
Professional Temp
Performs job duties that require a form of specialization which typically requires a
Bachelors degree or equivalent work experience. Appointment to professional temp
positions are typically made to mid -management level positions. They require some
degree of a specialized profession and job knowledge.
Recreation Leader
Maintains a safe and enjoyable environment for recreation program participants.
Responsibilities include planning, conducting and supervising activities such as
organized games, group singing, art projects, field trips, and other activities for
children ages 3 to 15 in a recreational/park setting.
Recreation Specialist
Under the supervision of a Recreation Coordinator or Recreation Supervisor provides
leadership and functional supervision to a recreation program, activity or service;
directs and/or leads the activities of a program, activity or service; organizes and
implements program elements and oversees participants, and performs related work
as required. This is a higher level position as distinguished from the Recreation
Leader utilized in the Community Services Department. This class is distinguished
from the entry-level Recreation Leader by responsibility for on-site coordination of a
specific program area. A minimum of a BA in recreation or related field or the
equivalent experience is required.
Sports Official
Umpires and/or referees sporting events sponsored by the City of San Rafael.
Substitute Library Assistant
This position is responsible for checking material in and out at the Circulation Desk,
answering simple questions, and greeting customers.
Substitute Library Paqe
Responsible for shelving incoming material and maintaining the shelves in order and
for providing other similar support. This is an entry-level position.
Substitute Librarian
This position fills in for the shifts at the Reference and Children's Desks. Performs
professional -level library public service work. May also be used to fill needed hours in
Technical Services.
Swim Instructor
Under general supervision, is responsible for the instruction of swim lesson programs.
Swim Instructors must be able to demonstrate skills for class taught and must ensure
the safety of all swimmers in their class. Swim Instructors maybe assigned to teach
group or private lessons for children 6 months through adults. Instructors are required
to assist as needed in an emergency at the pool. Must possess current Lifeguard
Certification with includes CPR for the Professional Rescuer, First Aid and Automated
External Defibrillator. American Red Cross Water Safety Instructor highly desirable.
SAN21� CITY OF SAN RAFAEL
` TEMPORARY, SEASONAL, RETIREE, FIXED -TERM
EMPLOYEE PERFORMANCE REVIEW
1.0
Check box that applies:
Check box that applies: Temporary ❑ Seasonal ❑ Retiree ❑
EMPLOYEE INFORMATION
Name Current Salary
Job Title Date
Department
Review Period From:
RATINGS
(Continue on back of form if more room is
needed)
Job Knowledge
Comments.,
Work Quality
Comments.,
Attendance/ Punctuality/Dependability
Comments.,
Organizational/Time Mgt./Quantity
Comments.,
Communication/Listening Skills
Comments.-
Interpersonal/Teamwork/Initiative
omments.•Interpersonal/Teamwork/Initiative
Comments:
Supervisor
To:
EXHIBIT B
Fixed -Term ❑
1 = Poor 2 = Fair 3 = Satisfactory 4 = Good 5 = Excellent
Overall Rating (average the rating numbers above)
RESULTS
OVERALL COMMENTS:
RECOMMENDATIONS:
(i.e. hire again next season,
salary adjustment, provide
positive reference, etc.)
VERIFICATION OF REVIEW
By signing this form, you confirm that you have discussed this review in detail with your supervisor. Signing this form does not
necessarily indicate that you agree with this evaluation.
Employee Signature Date
Dept Manager Signature Date
CITY OF
n.
Human Resources Department
EXHIBIT C
MEMORANDUM
To: Temporary, Seasonal, Retiree, Fixed -Term Employees
From: Leslie Loomis, Human Resources Director
Subject: TERMS AND CONDITIONS OF TEMPORARY, SEASONAL, AND FIXED -TERM
APPOINTMENTS WITH THE CITY OF SAN RAFAEL
Welcome to the City of San Rafael! This memorandum contains important information regarding your
employment status with the City.
You have been appointed to a temporary, seasonal, retiree or fixed -term position which does not guarantee you
any type of continued employment. As such, you do not have the same rights to your job as a regular employee
and you may be terminated at any time without right of appeal or grievance. If you are interested in securing a
regular position with the City of San Rafael, it is your responsibility to apply for employment opportunities with
the City and to compete successfully in the recruitment process. Although you have the opportunity to
demonstrate your abilities in the temporary, seasonal or fixed -term position, your appointment does not
guarantee appointment to a regular position.
As a temporary, seasonal, retiree or fixed -term employee, you are paid on an hourly basis at a salary rate similar
to the rate paid to regular employees for similar duties. Your hourly rate is based upon the level of duties
performed and is set by the City's Temporary/Seasonal/Retiree/Fixed-Term Salary Benefit Resolution.
As a temporary, seasonal, or fixed -term employee, you are automatically enrolled in the Public Agency
Retirement System (PARS). Participation in a retirement plan is mandated by Federal Law. Under PARS, you
will be contributing 3.75% of your salary and the City will contribute the same amount. Your contribution will
be tax deferred and you may elect to receive these contributions from PARS after you separate your
employment from the City. Retiree temporary employees are excluded from participating in the PARS
retirement system.
As a temporary, seasonal, retiree or fixed -term employee, your employment status is "at will" and your
appointment may be terminated at any time, regardless of the length of time originally projected.
You will be eligible to receive overtime if you work more than 40 hours a week between Sunday at midnight
and the following Sunday at midnight unless you are an exempt employee.
If you have any questions regarding these terms, you should inquire at the Human Resources Department. You
may also address questions to your immediate department supervisor.
In summary, I welcome you to the City of San Rafael and hope that your work experience with us will be
successful and enjoyable.
I have read and understand the terms and conditions of my temporary, seasonal, retiree, fixed -term
status with the City of San Rafael.
Signed Date