HomeMy WebLinkAboutPW Fifth & Lincoln Signal Upgrades; NOC RecordedCITY of . Agenda Item No: 12
n, Meeting Date: July 20, 2009
SAN RAFAEL CITY COUNCIL AGENDA REPORT
Department: Publi
Prepared by•
for lilic Works (LM)
City Manager Approval:
File No. 18.01.67
SUBJECT: ACCEPT COMPLETION OF THE FIFTH AVENUE/IRWIN STREET AND FIFTH
AVENUE/LINCOLN AVENUE SIGNAL UPGRADES, PROJECT #11101 AND AUTHORIZE
THE CITY CLERK TO FILE THE NOTICE OF COMPLETION.
RECOMMENDATION:
Staff recommends that the City Council accept completion of the project and authorize the City Clerk to
file the Notice of Completion.
BACKGROUND:
As part of the routine traffic monitoring, intersection analysis, and signal inspection, staff analyzed the
two intersections of 5`h Avenue/Irwin Street and 5`h Avenue/Lincoln Avenue for improvements and
operations using accident and field data. After the review, it was determined that the intersections were in
need of improvements, including installation of traffic signals upgrades at both intersections to improve
visibility of the signal heads, installation of additional pedestrian safety lighting at all crosswalks,
installation of new curb ramps which meet current federal ADA requirements, upgrades to the existing
signal equipment, and modifications to the striping layout to provide additional vehicular safety.
City Council adopted Resolution number 11850 authorizing the Director of Public Works to enter into an
agreement with Kimley-Horn and Associates, Inc. to design the above mentioned intersection
improvements. On March 17, 2008, Resolution number 12447 was adopted, amending the agreement to
provide additional safety and intersection improvement designs at the two intersections. Final design of
the project was completed by Kimley-Horn and Associates, Inc. in May of 2008.
The project was advertised in accordance with San Rafael's Municipal code and policies on June 20, 2008
and bids were opened on July 16, 2008 at 2:00 PM. The low bid of $304,425 was $30,455 above the
engineer's estimate of $273,970 and the City Council adopted Resolution number 12546 authorizing the
Public Works Director to enter into a contract with Columbia Electric, Inc to construct the project. After
a 16 -week lead period to obtain the traffic signal materials, construction commenced on January 20`',
2009 and was fully completed on June 17`h, 2009.
FOR CITY CLERK ONLY
File No.: 114 ®-1 r( O
Council Meeting: `-4bLc4 dj
Disposition: Q ccop(— c -t Cc cam. P "="
SAN RAFAEL CITY COUNCIL AGENDA REPORT / Pa2e: 2
PROJECT UPDATE:
The project construction was completed on June 17, 2009, and the City Engineer recommends acceptance
of the project and recordation of a Notice of Completion for the project.
PROJECT SUMMARY:
The Engineer's Estimate was $273,970.00. Project Inspection and Management was done by the
City. The final cost for the project was $315,679.46.
Item
SCHEDULE:
Date of Contract
Date of Notice to Proceed
16 -Week Lead Period Ends:
Construction Start Date (after end of City moratorium):
Working Days allowed by contract
Working Days allowed by changeorder
Non -Working Days due to weather
Working Days requested by extension
Actual
COSTS:
Total Original Contract Amount (lowest bid)
Total Actual Contract Amount
Total Amount of Extra Quantities
Total Change Order Amount
Total Contract Cost
Working Days
30
12
21
41
104
Date
August 4, 2008
August 19, 2008
December 91", 2008
January 20, 2009
June 17, 2009
$304,425.00
$303,375.00
$0.00
$12,304.46
$315,679.46
The extension of working days was requested and approved for the scheduling of utility work.
Additional costs incurred for this project include $24,274.15 for project design and construction
support, $9,045.78 for associated traffic signal service utility work, and $33,135.32 for city
supplied traffic signal equipment.
ANALYSIS:
Pursuant to Civil Code Section 3093 the City, owner of the improvements, is required to record a
Notice of Completion upon acceptance of the improvements by the City. This acceptance
initiates a time period during which project sub contractors may file Stop Notices seeking
payment from the City out of the funds owed to the Contractor for the project work.
ACTION REQUIRED:
Accept completion of the Fifth Avenue/Irwin Street and Fifth Avenue/Lincoln Avenue Signal
Upgrades (Project #11101) and authorize the City Clerk to file a Notice of Completion.
P. O. Box 151560
San Rafael, CA 94915-1560 IUI
SPACE ABOVE THIS LINE FOR RECORDER'S USE
CITY OF SAN RAFAEL
NOTICE OF COMPLETION OF IMPROVEMENT
TO ALL PERSONS WHOM IT MAY CONCERN:
NOTICE IS HEREBY GIVEN for and on behalf of the City of San Rafael, County of Marin, State of
California, that there has been a cessation of labor upon the work or improvement and that said work
or improvement was completed upon the 17th day of June, 2009 and accepted by the City Council the
20th day of July 2009; that the name, address and nature of the title of the party giving this notice is as
follows: The City of San Rafael, a municipal corporation, in the County of Marin, State of California,
within the boundaries of which said work or improvement was made upon land owned by said City
and/ or over which said City has an easement; that said work or improvement is described as follows:
FIFTH AVENUE/IRWIN STREET AND FIFTH AVENUF,/LINCOLN AVENUE SIGNAL
UPGRADES
PROJECT #11101
and reference is hereby made for a further description thereof to the plans and specifications approved
for said work or improvements now on file in the office of the City Clerk of said City, and said plans
and specifications are hereby incorporated herein by reference thereto; and that the name of the
Contractor who contracted to perform said work and make such improvement is
Columbia Electric, Inc
1980 Davis Street
San Leandro, CA 94577
I declare under penalty of perjury that the foregoing is true and correct.
Executed at San Rafael, California, on -.1/4i1 Z)
CITY OF SAN RAFAEL
A Municipal Corporation
r
P MOKHTARI
Interim Public Works Director
STATE OF CALIFORNIA
COUNTY OF MARIN
On this a11f1 day of 6&'-Y . 20-4-6 before me, ESTHER C. BEIRNE, City Clerk of the
City of San Rafael, County of Marin, State of California, residing therein, personally appeared PARVIZ
MOKHTARI, (or proved to me on the basis of satisfactory evidence) to be the person (s) whose name
(s)Is are subscribed to the within instrument and acknowledged to me tha(q/ she/ they executed the
same in (Pher/their authorized capacity (ies), and that byIi /her/their signature (s) on the
instrument the person (s), or the entity upon behalf of which the person (s) acted, executed the
instrument.
WITNESS my hand and official seal.
I certify under PENALTY OF PERJURY under the laws of the State of California that the foregoing
CITY OF SAN RAFAEL
ROUTING SLIP / APPROVAL FORM
INSTRUCTIONS: USE THIS FORM WITH EACH SUBMITTAL OF A CONTRACT, AGREEMENT,
ORDINANCE OR RESOLUTION BEFORE APPROVAL BY COUNCIL / AGENCY.
SRRA / SRCC AGENDA ITEM NO. I
DATE OF MEETING: 7/20/09
FROM: PARVIZ MOKHTARI, P.E.
DEPARTMENT: Public Works
DATE: 7/10/09
TITLE OF DOCUMENT:
ACCEPT COMPLETION OF THE FIFTH AVENUE/IRWIN STREET AND FIFTH AVENUE/LINCOLN
AVENUE SIGNAL UPGRADES, PROJECT #11101 AND AUTHORIZE THE CITY CLERK TO FILE THE
NOTICE OF COMPLETION.
Department Head (signature)
(LOWER HALF OF FORM FOR APPROVALS ONLY)
APPROVED AS COUNCIL / AG NCY
AG N ITEM:
City Hager (signature)W�
NOT APPROVED
REMARKS:
APPROVED AS TO FORM:
City Attorney (signature)
File No.: 18.01.67