HomeMy WebLinkAboutCC Resolution 11684 (Budget Amendments)RESOLUTION NO. 11684
A Resolution of the San Rafael City Council
amending the 2004-2005 Budget
WHEREAS, the City Council approved Resolution 11584 adopting the Fiscal
Year 2003-2004 budget; and
WHEREAS, additional funds are required for some City operations; and
WHEREAS, it is the intention of this Council to review recommendations from
staff regarding the City's financial condition, including revenue projections and available
resources and provide funding for various ongoing, capital and other service needs; and
WHEREAS, the City Manager has submitted to the City Council a report outlining
the additional budget items; and
WHEREAS, after examination, deliberation and due consideration, the City
Council has approved the same report and recommendations.
NOW, THEREFORE, BE IT RESOLVED, by the San Rafael City Council that
Resolution 11584 for fiscal year 2004/2005 is amended to adjust total expenditures to
$64,047,071 as presented on EXHIBIT III of this report and to adjust total revenues to
$61,559,919 as presented on EXHIBIT III of this report.
I JEANNE M. LEONCINI, Clerk of the City of San Rafael, hereby certify that the
foregoing resolution was duly and regularly introduced and adopted at a regular
meeting of the Council of said City on Monday, the 6th of December, 2004 by the
following vote, to wit:
AYES: COUNCILMEMBERS: Cohen, Heller, Miller, Phillips & Mayor Boro
NOES: COUNCILMEMBERS: None
ABSENT: COUNCILMEMBERS: None
JE NNE M. LEONCINI, City Clerk
WAManagement services- WorkFile\Finance- WorkFile\Council Material\Resolutions\2004\CityW,mend City budget
04-05 mid yr.doc
CITY OF SAN RAFAEL
Onetime
2
$
MID YEAR BUDGET CHANGES
$
112,058
FISCAL YEAR 20045005
Category 1 - already approved CC actions
Ongoing
2
$
Category programs. activities
Category.. ..
ALL
General All
REVENUE CHANGES
Ongoing or
FUNDS
Fund Other
One Time a'o"�
TOTAL
001 Funds
Sun Valley Child Care Center Site added
Ongoing 1
$ 168,000
$ 168,000
Contract with First Five Marin For PWCC Children Center Service
Ongoing 1
$ 70,472
$ 70,472
Adjust Child Care budget for Dept of Education Agreement
Adjust Fire Dispatch Center Project for expected additional
reimbursements from State and MERA
Ongoing 1 $ (13,375)
$ (13,375)
One Time 2 $ 141,000 $ 141,000
New Budget For Homeland Security
Onetime
2
$
112,058
$
112,058
Police -New School Linked Service Grant
Ongoing
2
$
13,000
$
13,000
FD -Add program to track money donated by agencies for
Pharmaceutical Collection Program
One Time
2
$
10,000
$
10,000
PD -Decrease police state grant to be same as FY 2004
Ongoing
2
$
(12,000)
$
(12,000)
Adjust Budget due to loss of revenue -Franchise Fee:Refuse
Onetime
2
$
(110,000)
$
(110,000) $
-
Reduce Budget Revenues for Projects that's were duplicated in
Storm Drain and Gas Tax Operations
Onetime
2
$
(1,157,000)
$
(1,157,000)
Adjustment of General Fund Tax Projections and Fee changes
needed from master fee schedule update
Ongoing
3
$
307,654
$
307,654 $
-
Realign revenues from Falkirk to CS Youth Services
Ongoing
3
$
(1,500)
$
(1,500)
Reduce Budgeted Revenues For Falkirk
Ongoing
3
$
(56,660)
$
(56,660)
Adjust Budget -Recreation Revenues
Ongoing
3
$
(58,140)
$
(58,140)
Adjust SRCC Revenues to be in line with projections
Ongoing
3
$
(60,650)
$
(60,650)
$
(647,141)
$
197,654 $
(844,795)
REVENUES ADOPTED
67,833,770
$
41,757,765 $
_2fi,07S,0
REVISED TOTAL FY 2004-05
$
67,186,629
$
41,955,419 $
25,231,210
EXHIBIT I
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CITY OF SAN RAFAEL
MID YEAR BUDGET CHANGES
FISCAL YEAR 2004-5005
REVENUE CHANGES
Sun Valley Child Care Center Site added
Contract with First Five Marin For PWCC Children Center Service
Adjust Child Care budget for Dept of Education Agreement
Adjust Fire Dispatch Center Project for expected additional
reimbursements from State and MERA
New Budget For Homeland Security
Police -New School Linked Service Grant
FD -Add program to track money donated by agencies for
Pharmaceutical Collection Program
PD -Decrease police state grant to be same as FY 2004
Adjust Budget due to loss of revenue -Franchise Fee:Refuse
Reduce Budget Revenues for Projects that's were duplicated in
Storm Drain and Gas Tax Operations
Adjustment of General Fund Tax Projections and Fee changes
needed from master fee schedule update
$ (110,000)
$ 97,592
$ 13,000
$ 10,000
$ (12,000)
$ (5,000)
$ 151,960 $ 30,924 $ 78,100
$ 168,000
$ 70,472
$ (13,375)
Realign revenues from Falkirk to CS Youth Services $
Reduce Budgeted Revenues For Falkirk $
Adjust Budget -Recreation Revenues $
Adjust SRCC Revenues to be in line with projections $
$ (110,000) $ 146,960 $ 31,924 $ 185,692 $
_.� _..._. _... .........
REVENUES.
_...
i REVENUES ADOPTED T W
REVISED TOTAL FY 2004-05
$ 141,000
$ 14,466
$ (1,152,000)
$ 49,800 $
(1,500)
(56,660)
(58,140)
(60,650)
48,147 $ (946,734) $
EXHIBIT I
(3,130)
(3,130) $ - $ -
proof
_ .... .... .. .�.. . _
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EXHIBIT Il
CITY OF SAN RAFAEL
MID YEAR BUDGET CHANGES
FISCAL YEAR 2004-2005
Category I - already approved CC actions
Category 2 - amendments to non -GIF programs and activities
Category 3 - additional budget amendments that impact the GIF
i-
General
All
EXPENDITURE CHANGES r Ongoing or
TOTAL
Fund
Other All
All Admin
Management
city
One Time _
Category
ALL FUNDS
001
Funds Depts.
Functions
Services
Attorney
Sun Valley -Increase Exp.by 150K & Rev.by 168K
Ongoing
1
$
150,000
$
150,000
Reorganize Community Development Department and add
one Land Development Engineering position to Public Works
Department
Onqoinq
1
$
122,046
$ 122,046
$
-
Contract W.First Five Marin For PWCC Children Center
Service
Ongoing
1
$
70,472
$
70,472
Fire-Adj. Expense Paid for County HHW
Ongoing
2
$
220,000
$
220,000
Adjust Fire Dispatch Center Project for full cost, including
State and MERA paid equipment, 911 system and consoles
One Time
2
$
141,000
$
141,000
Change Budget for Terra Linda -Aquatics to align with actual
-osts of Prior swim season
Ongoing
2
$
112,870
$
112,870
$
112,058
New Budget For Homeland Security
I One Time
2
$
112,058
Increase County Admin. Fees To Stormwater
I Ongoing
2
i $
15,000
$
15,000
$
13,000
Police -New School Linked Srv.Grant One Time 1 2 1 $ 13,000
Increase Expense in State CUPA surcharge in Haz Mat
Fire -New Budget Pharmaceutical Collection Program
, Ongoing 1
On. 1
2
2
1 $
$
10,500
10,000
$
10,500
$
10,000
FCC Grant For Falkirk
I One Time 1
2
1 $
8,625
$
8,625
Reassign 1/3 of parking enforcement officer from Parking
I I
iervices Program to Abandoned Vehicle Program
Ongoing
2
$
-
$
-
$ -
Reduce program budgeted expenses at Falkirk - not
sustainable with current fee projections
Ongoing
2
$
(34,390)
$
34,390)
Realign CS Rec supervisor position and removed budget for
Theatre supplies and services
Ongoing
2
$
(35,960)
$
(35,960)
Adjust Health Insurance costs based upon premium rate
I I
ncreases effective December 1, 2004
Ongoing
2,3
$
110,677
$ 55,501
$
55,176
$ 110,679
Adjust Health Insurance costs based upon prior year costs
and results - all funds
Ongoing
2,3
$
32,556
$ 1,722
$
30,834
$ 11,366
Assign rental expense from Parking Services to Fire
I I I
)epartment - 1033 "C' Street
Ongoing
2,3
$
-
$ 4,962
$
(4,962)
$ 11,580)
Added resources for ADA DOJ requirements - $250k General
:und support and $50k for Parking Services
Ongoing
3
$
300,000
$
300,000
$ 50,000
Revise Cost for 3 Firefighters With Marinwood
I Onqoinq I
3
$
94,920
$ 94,920
$
-
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l�
CITY OF SAN RAFAEL
Ongoing or
One Time , Category
General I All
EXHIBIT II
Adjust budget for Terra Linda Community Center to be closer
to FY 03-04 actual results
EOC Equipment Charge
Increase City Clerk Contract Service for On -Line
Realign costs from Falkirk to CS Youth Services
Realign costs for 1.3 position of Code Enforcement Officers
ay by Agency
ontmue to assign two engineers to Parking Structure Project
through March 2005
_ ... PTEDI_.. —
t XPENDITURES ADO.F(6R 2004/2005
REbiatu i u i ALS FY 04-05
Ongoing
Ongoing
Ongoing
Ongoing
One Time
One Time
3
3
3
3
1
3
$
$
$
$
$
$
$
$
$
44,250
12,000
2,500
3,190
32,480
(100,000)
1,376,454
68,297,328
69,673,782
$
$ 12,000 $
$ 2,500 $
$
$ (32,480) $
$ (100,000) $
$ 161,171 $
$ 40510,992_ $
$ 40,672,163 $
44,250
-
-
(3,190)
-
1,215,283
27,786,336
29,001,619
$ -
x ~xr
I $ 110,679
$ 49,786
$ -
_ _. _ .......
j
r - •
t
: �_=. .•
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EXHIBIT II
CITY OF SAN RAFAEL
MID YEAR BUDGET CHANGES
FISCAL YEAR 2004-2005
EXPENDITURE CHANGES
Sun Valley -Increase Exp.by 150K & Rev.by 168K I
Reorganize Community Development Department and add
one Land Development Engineering position to Public Works
Department
Contract W. First Five Marin For PWCC Children Center
Service
Fire-Adj. Expense Paid for County HHW
Adjust Fire Dispatch Center Project for full cost, including
State and MERA paid equipment, 911 system and consoles I
Change Budget for Terra Linda -Aquatics to align with actual
costs ofenor swim season
New Budget For Homeland Security
Increase County Admin. Fees To Stormwater I
Police -New School Linked Srv.Grant
Increase Expense in State CUPA surcharge in Haz Mat
Fire -New Budget Pharmaceutical Collection Program
FCC Grant For Falkirk
Reassign 1/3 of parking enforcement officer from Parking
Services Program to Abandoned Vehicle Program
Reduce program budgeted expenses at Falkirk - not
sustainable with current fee projections
Realign CS Rec supervisor position and removed budget for
Theatre supplies and services I
Adjust Health Insurance costs based upon premium rate
ncreases effective December 1, 2004
Adjust Health Insurance costs based upon prior year costs
ind results - all funds 1 $ 15,845
Assign rental expense from Parking Services to Fire
)epartment -1033 "C Street
Added resources for ADA DOJ requirements - $250k General
-und support and $50k for Parking Services
Revise Cost for 3 Firefighters With Marinwood I
$ 150,000
$ 67,896
$ 70,472
$ 220,000
$ 141,000
$ 112,870
$ 97,592
$ 14,466
$ 15,000
$ 13,000
$ 10,500
$ 10,000
$ 8,625
$ 34,390
$ 35,960
$ 11,375
$ 20,358
$ 5,303
$ 11,580
$ 250,000
$ 94,920
12/02/2004 adjust scheds city summ 04-05 VB.xls
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r�
EXHIBIT II
CITY OF SAN RAFAEL
MID YEAR BUDGET CHANGES
FISCAL YEAR 2004-2005 T
t
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2:14 PM Page 4 EXPENDITURE 04 -05 -Revised by VB
Adiust budget for Terra Linda Communitv Center to be closer I
to FY 03-04 actual results
$ 44,250+
t y
EOC Equipment Charge
$ 12,000
f
Increase City Clerk Contract Service for On -Line $ 2,500
Realign costs from Falkirk to CS Youth Services
$ (3,190)
Realign costs for 1.3 position of Code Enforcement Officers
ay by Agency
to two to Parking Structure Project
$ (32,480)"
ontmue assign engineers
through March 200500.')00'
$ (15,845)1 $ 2,500 1 $ 13,000 1
$ 444,592 1 $ 324,052 ! $ 352,824
$ 40,719 j $ -
roof $ 164,826
EXPENDITURES ADOPTED FOR 2004!2005
REVISED TOTALS FY 04-05
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EXHIBIT III
CITY OF SAN RAFAEL
CONSOLIDATED FUNDS SCHEDULE
GENERAL OPERATING FUNDS:
001 General Fund $5,736,758 $41,955,419 $1,054,830 $43,010,249
City -comb fds 04-05 mid year.xis
12/02/2004 Page 1 of 4 04-05 mid yr
SPECIAL REVENUE & GRANT FUNDS:
205
Storm Water Fund
$1,006,008
870,600
848,710
1,719,310
206
Gas Tax
$694,346
1,562,500
1,530
1,564,030
207
Development Services
$446,605
10,000
0
10,000
208
Child Care
$62,971
2,741,942
115,160
2,857,102
210
Paramedic/EMS
$155,126
3,926,830
85,060
4,011,890
222
Recreation Revolving
$31,419
1,579,155
1,114,150
2,693,305
223
Household Haz. Waste Fund
$117,048
1,316,040
0
1,316,040
227
Sewer Maintenance
$8,978
1,202,150
0
1,202,150
228
Hazardous Materials Fund
$333,748
233,430
0
233,430
235
Baypoint Lagoons L & L District
$12,894
28,780
0
28,780
236
Loch Lomond Assessment District
$617,319
73,510
0
73,510
240
Parkland Dedication
$600,434
12,000
0
12,000
Street Mtce. & Cleaning Fund
$1,291,996
$29,360
$1,235,430
$1,264,790
Library Fund
$180,245
$268,790
$0
$268,790
Public Safety Fund
$96,444
$106,610
$45,160
$151,770
Traffic & Housing Mitigation Funds
$8,982,389
$225,000
$0
$225,000
Grant Funds
705,165
786,393
353,330
1,139,723
SPECIAL REVENUE & GRANT TOTAL
$15,343,135
$14,973,090
$3,798,530
$18,771,620
DEBT SERVICE FUNDS:
302
Financing Authority 1997 Bonds
$1,012,914
686,760
0
686,760
304
Peacock Gap Assessment District
$352,325
241,340
0
241,340
306
Mariposa Assessment District
$35,439
23,720
0
23,720
307
Financing Authority 2003 Parking Bonds
$348,117
0
0
0
DEBT SERVICE TOTALS
$1,748,795
$951,820
$0
$951,820
City -comb fds 04-05 mid year.xis
12/02/2004 Page 1 of 4 04-05 mid yr
EXHIBIT III
CITY OF SAN RAFAEL
CONSOLIDATED FUNDS SCHEDULE
City -comb fds 04-05 mid year.xls
12/02/2004 Page 2 of 4 04-05 mid yr
CAPITAL PROJECT FUNDS:
401
Capital Improvement
$1,909,147
151,000
0
151,000
405
Open Space Acquisition
$132,089
5,000
0
5,000
406
Bedroom Tax
$125,843
2,000
0
2,000
407
Parks Capital Projects
$123,598
2,000
0
2,000
Var.
Assessment District Projects
$223,674
0
0
0
602
CAPITAL PROJECT TOTALS
$2,514,351
$160,000
$0
$160,000
City -comb fds 04-05 mid year.xls
12/02/2004 Page 2 of 4 04-05 mid yr
ENTERPRISE FUNDS:
501
Parking Services
$1,544,975
2,409,980
141,500
2,551,480
ENTERPRISE FUND TOTALS
$1,544,975
$2,409,980
$141,500
$2,551,480
INTERNAL SERVICE FUNDS:
600
Vehicle Replacement
$875,714
775,770
0
775,770
601
P.C. Replacement
$274,709
194,860
0
194,860
602
Fire Equipment Replacement
$262,052
85,540
0
85,540
603
Building Improvement
$214,084
57,220
100,000
157,220
604
Employee Benefits
$497,721
1,908,100
0
1,908,100
605
Liability Insurance
$258,724
1,095,070
0
1,095,070
606
Workers Compensation Insurance
$221,796
1,854,870
0
1,854,870
607
Dental Insurance
($7,840)
423,300
0
423,300
608
Radio Replacement
$1,844,350
284,680
0
284,680
INTERNAL SERVICE TOTALS
$4,441,310
$6,679,410
$100,000
$6,779,410
TRUST & AGENCY TOTALS
$404,390
$56,910
$0
$56,910
COMBINED FUNDS TOTALS
$31,733,714
$67,186,629
$5,094,860
$72,281,489
Less Interfund Transfers
(5,094,860)
($5,094,860)
Less Internal Service Charges
(5,626,710)
($5,626,710)
NET TOTALS FY 2004-2005
$31,733,714
$61,559,919
$0
City -comb fds 04-05 mid year.xls
12/02/2004 Page 2 of 4 04-05 mid yr
CITY OF SAN RAFAEL
CONSOLIDATED FUNDS SCHEDULE
GENERAL OPERATING FUNDS:
001 General Fund $40,672,163 $3,452,110
EXHIBIT III
Total 6/30/2005
Appropriations Balance
$44,124,273 $4,622,734
City -comb fds 04-05 mid year.xls
12/02/2004 Page 3 of 4 04-05 mid yr
SPECIAL REVENUE & GRANT FUNDS:
205
Storm Water Fund
1,722,265
0
$1,722,265
1,003,054
206
Gas Tax
1,189,523
300,000
$1,489,523
768,853
207
Development Services
0
0
$0
456,605
208
Child Care
2,760,532
50,400
$2,810,932
109,141
210
Paramedic/EMS
4,119,876
0
$4,119,876
47,140
222
Recreation Revolving
2,691,990
0
$2,691,990
32,734
223
Household Haz. Waste Fund
1,316,730
0
$1,316,730
116,358
227
Sewer Maintenance
1,089,249
96,800
$1,186,049
25,079
228
Hazardous Materials Fund
289,628
266,500
$556,128
11,050
235
Baypoint Lagoons L & L District
30,000
0
$30,000
11,674
236
Loch Lomond Assessment District
6,120
0
$6,120
684,709
240
Parkland Dedication
0
0
$0
612,434
Street Mtce. & Cleaning Fund
$1,657,406
$0
$1,657,406
$899,380
Library Fund
$197,210
$0
$197,210
$251,825
Public Safety Fund
$147,624
$0
$147,624
$100,590
Traffic & Housing Mitigation Funds
$43,680
$0
$43,680
$9,163,709
Grant Funds
$1,196,797
$0
$1,196,797
648,091
SPECIAL REVENUE & GRANT TOTAL
$18,458,629
$713,700
$19,172,329
$14,942,426
DEBT SERVICE FUNDS:
302
Financing Authority 1997 Bonds
687,350
4,860
$692,210
1,007,464
304
Peacock Gap Assessment District
223,170
2,540
$225,710
367,955
306
Mariposa Assessment District
22,500
150
$22,650
36,509
307
Financing Authority 2003 Parking Bonds
348,070
0
$348,070
47
DEBT SERVICE TOTALS
$1,281,090
$7,550
$1,288,640
1,411,975
City -comb fds 04-05 mid year.xls
12/02/2004 Page 3 of 4 04-05 mid yr
CITY OF SAN RAFAEL
CONSOLIDATED FUNDS SCHEDULE
12/02/2004
ENTERPRISE FUNDS:
501 Parking Services
ENTERPRISE FUND TOTALS
141,000
11,840
0
0
0
$152,840
1,948,073
$1,948,073
0
0
0
0
0
$0
157,220
$157,220
EXHIBIT III
Ending
Total 6/30/2005
Appropriations Balance
$141,000 1,919,147
$11,840 $125,249
$0 127,843
$0 125,598
$0 223,674
$152,840 2,521,511
$2,105,293 $1,991,162
$2,105,293 1,991,162
CAPITAL PROJECT FUNDS:
401
Capital Improvement
405
Open Space Acquisition
406
Bedroom Tax
407
Parks Capital Projects
Var.
Assessment District Projects
601
CAPITAL PROJECT TOTALS
ENTERPRISE FUNDS:
501 Parking Services
ENTERPRISE FUND TOTALS
141,000
11,840
0
0
0
$152,840
1,948,073
$1,948,073
0
0
0
0
0
$0
157,220
$157,220
EXHIBIT III
Ending
Total 6/30/2005
Appropriations Balance
$141,000 1,919,147
$11,840 $125,249
$0 127,843
$0 125,598
$0 223,674
$152,840 2,521,511
$2,105,293 $1,991,162
$2,105,293 1,991,162
INTERNAL SERVICE FUNDS:
600
Vehicle Replacement
319,590
250,000
$569,590
$1,081,894
601
P.C. Replacement
217,796
12,000
$229,796
239,773
602
Fire Equipment Replacement
41,130
0
$41,130
306,462
603
Building Improvement
137,240
0
$137,240
234,064
604
Employee Benefits
1,892,000
507,670
$2,399,670
6,151
605
Liability Insurance
1,290,490
0
$1,290,490
63,304
606
Workers Compensation Insurance
2,068,390
0
$2,068,390
8,276
607
Dental Insurance
415,000
0
$415,000
460
608
Radio Replacement
711,240
0
$711,240
1,417,790
INTERNAL SERVICE TOTALS
$7,092,876
$769,670
$7,862,546
$3,358,174
TRUST & AGENCY TOTALS
$68,110
$0
$68,110
$393,190
COMBINED FUNDS TOTALS
$69,673,781
$5,100,250
$74,774,031
$29,241,172
Less Interfund Transfers
($5,100,250)
($5,100,250)
Less Internal Service Charges
($5,626,710)
($5,626,710)
NET TOTALS FY 2004-2005
$64,047,071
$0
$29,241,172
$64,047,071
City -comb fds 04-05 mid year.xls
Page 4 of 4
04-05 mid yr
INCLUDES ALL CITY COUNCIL ACTIONS FROM 7-1-2003 THROUGH 6-21-2004
CITY OF SAN RAFAEL
SUMMARY OF BUDGET ACTIONS TO DATE
FISCAL YEAR 2004-2005
JULY 2003 THROUGH JUNE 2004 ACTIONS
DEPARTMENTIMPACTS
EXPENDITURE ACTIONS
Expense
Combined City Council Management Community Community
Actions Totals & Manager CityClerk CityAttomey Services Development Services Library
$ value of reassigning, reducing or
$ -
$
47,510 $
5,000
$ 1,500
$
eliminating staff positions (FTE detail
noted below)
e $
2,854,230
$ 58,580 $
17,500
$
- $
Addition of USAR and School
$
- $
53,810
$ 156,580
$
38,650 $
Resources Programs
e $
(75,830)
$ - $
-
$
- $
Capital projects and asset
10,880
$ 740
$
2,980 $
replacement
e $
(38,000)
$ - $
-
$
- $
Charges for Radio system debt
payments
e $
221,000
$ - $
-
$
- $
Contractual Services and Utilities
e $
395.637
$ 42,680 $
5,000
$
8,000 $
] Fleet Reductions or Changes
e $
26,700
$ - $
-
$
- $
(Gave up Department Savings
e $
-
$ - $
-
$
- $
(Office and Other Supplies
e $
160,050
$ 23,805 $
4,190
$
7,850 $
(Printing. Postage and Publications
e $
31,870
$ 370 $
1,500
$
- $
Reduction in hours of operation,
including staff furloughs
e $
626,100
$ 12,100 $
8,870
$
18,520 $
Special event and Falkirk program
reductions/chan-ges
e $
74,000
$ - $
-
$
- $
Temporary Help & Overtime
e I $
357,370
$ 300 I $
11,670
$
5,000 $
Travel, Conference and Training
e I $
110,534
$ 5,680 I $
220
$
2,940 $
(Business License Fees
r I $
-
$ - I $
-
$
- $
Charges for recreation programs and
facility rentals
r $
-
$ - $
-
$
- $
]Engine Company Inspection Fees
r I $
-
$ - I $
-
$
- $
es for Code Enforcement, Planning
b
l
l
d Building and Parking Services
r $
-
$ - $
-
$
- $
State and Grant Reimbursements
r I $
-
$ - I $
-
$
- $
TOTALS
$
4,743,661
$ 143,515 $
48,950
$
42,310 $
% OF TOTAL (REV & EXP)
73.7%
Combined Expense Reductions and
New Revenues
$
6,436,808
Gap as of January 2004
$
(4,670,328)
Additional Gap June 2004
$
(2,177,000)
Use of reserves
$
500,000
. 004
$
89,480
243,792 $
50,380 $
4,430 $
3,000 $
80,060 $
41,300 $
46,270 $
469,232 $
105,829 $
2,660 $
33,077 $
(4,000) $
2,000 $
69,860 $
18,000 $
5,360 $
232,786 $
Fire
50,000 $ 166,414 $ 300,000 $
25,000 $ 12,000 $ 25,000 $
-
$ -
$
47,510 $
5,000
$ 1,500
$
145,000 $
37,075
$ 82,700
$
- $
25,000
$ -
$
- $
53,810
$ 156,580
$
38,650 $
59,000
$ -
$
- $
29,000
$ -
$
186,100 $
10,880
$ 740
$
2,980 $
294,765
$ 419,934
$
745,240 $
SUMMARY ONE
Public Revenue
Police Works Totals
1,040,228 $ 871,887 $ 69,000
(63,300) $ (12,530) $ 63,300
- $ (100,000) $ 40r '9
139,040 $ 31,790 $ -
- $ 105,000 $ -
15,200 $ 15,500 $ 252,000
13,260 $ 174,390 $ -
- $ 15,000 $ -
8,000 $ 58,000 $ -
32,064 $ 3,400 $ -
- $ - $ 40,000
- $ - $ 128,847
- $ - $ 100,000
- $ - $ 605,000
$ - $ '' 9
1,184,492 $1,162,437 $1,65 1
26.3%
summary of 04-05 actions #4.xls
Page 1 12/02/2004 summ 04-05 budget actions
INCLUDES ALL CITY COUNCIL ACTIONS FROM 7-1-2003 THROUGH 6-21-2004 SUMMARY ONE
CITY OF SAN RAFAEL
SUMMARY OF BUDGET ACTIONS TO DATE
FISCAL YEAR 2004-2005
JULY 2003 THROUGH JUNE 2004 ACTIONS
DEPARTMENTIMPACTS
EXPENDITURE ACTIONS
Expense
Combined City Council Management Community Community Public Revenue
Actions Totals I & Manager I City Clerk LtyAttomej Services I Development I Services I Library Fire Police Works Totals
Totals excluding One Time $* $ 4,621,611 $ 119,710 $ 44,760 $ 34,460 $ 464,802 $ 232,786 $ 232,690 $ 325,234 $ 720,240 $ 1,184,492 $1,262,437
BUDGET TARGETS $42,082,061 $1,311,159 $ 350,246 $ 634,074 $ 2,905,658 $ 2,123,060 $ 1,066,351 $1,551,916 $10,267,002 $ 14,489,339 $7,383,256
% OF CUTS BY DEPT. I I-- I 5.4%) 16.0°kI 11.0%I 21.8%I 21.0%I 7.0%I 8.2%I 17.1%
Permanent Budoeted Positions
Lost/Added.
Administrative Assistants
Assistant Director - Information
Services
Engineer
Firefighters
Human Resources Manager
Library Director
Librarian
Librarian - On Call Positions (temps)
Park Grounds Worker & Supervisor
Planner
Police Management and Lieutenant
Police Officer
Police Sergeant
Police Support Services Manager
(layoff)
Street Maintenance Workers
Street Sweeper Operator
Supervising Print Press Operator
Vehicle Equipment Mechanic
(1.78) (0.25)
(1.00)
(1.00)
(3.00)
(1.00)
(1.00)
(1.53)
(1.30)
(3.00)
(1.00)
(2.00)
(5.00)
(1.00)
(1.00)
(2.00)
(1.00)
(1.00) (1.00)
1.00
(2 .61 (1.00) (0.25)
(0.53)
(1.00)
(1.00)
(1.00)
(3.00)
(1.00)
(1.00)
(1.53)
(1.30)
(3.00)
(1.00)
(2.00)
(5.00)
(1.00)
(1.00)
(2.00)
(1.00)
1.00
- (2.53)
(1.00) (1.00) (3.83) (3.00)
(9.00)
8.00;
summary of 04-05 actions #4.xls
Page 2 12/02/2004 summ 04-05 budget actions
To: Subcommittee on Novato -San Rafael Opportunities
From: Jeff Meston, Fire Chief
Bruce Martin, Fire Chief
Date: November 30, 2004
Subject: NOVATO-SAN RAFAEL COST SHARING OPPORTUNITIES
FY 05-06 ITEMS
As requested in our last meeting, we have provided a bit more explanation of our initial
opportunities for your review. These are the first year opportunities of the three years we
considered.
Item
1. San Rafael — 2 vacant Division Chief positions
(assigned as shift supervisors)
San Rafael will have two vacant Division Chief positions as of March 2005.
These positions provide, on a shift schedule, daily operational supervision for the
six fire stations in San Rafael. We propose re -assigning the third San Rafael
Division Chief to a non -shift work week to provide operational consistency and
handle San Rafael specific, non -emergency administration, and to use the Novato
Fire Battalion Chief as the emergency first responding Chief Officer. Greater
alarm chief officers come as they do currently, from local resident and mutual aid
chiefs. Novato could re -locate the on duty Battalion Chief towards the center of
the combined response area during high demand hours.
This operational change will require aligning the standard operating guidelines of
both agencies. San Rafael is currently re -writing its guidelines so the timing and
opportunity is acceptable for this project. This is a very large undertaking and we
would use a workgroup of line personnel to complete this task. We see this as an
interim step for immediate cost savings, but for long term delivery of service a
two battalion system should be strongly considered. This will equate to
consistency, firefighter safety and enhanced communications between the two
organizations.
-1-
Item
2. San Rafael — Vacant Administrative Assistant to Fire
Chief
2. San Rafael will have a vacancy in the Administrative Assistant to the Fire Chief
as of July 2005. This position provides support to the Chief and other managers,
as well as doing all purchasing, invoicing and other department financial
functions. The agency specific nature of these functions may require that it be
offset with a half-time Administrative Assistant H. The balance of the functions
can be re -allocated to the remaining Administrative Analyst, or a resource in
Novato.
Item
3. Novato — Vacant Deputy Fire Chief
3. Novato will have a vacant Deputy Fire Chief position as of July 2005. This
position serves as the Personnel Officer and Chief of Operations. Currently the
Deputy Fire Chief supervises five battalion chiefs, including training, emergency
medical services and the three shift battalion chiefs. The personnel function will
be shared with our support Captain and both Fire Chiefs. The supervision of the
operations division could be re -allocated among existing staff and shared with the
Fire Chief in San Rafael for a short period of time. The Deputy Chief Position
within the Fire District is critical and the addition of any additional stations and
personnel makes this position more critical than less.
Item
4. Both - EMS (ambulance) Billing
4. Both agencies currently use a private firm to collect ambulance bills, for which
they pay a percentage of revenue collected. Novato had planned on implementing
in-house ambulance bill collection in 2005. We propose to transfer billing from
private firm to Novato employee and share cost. There will be a savings of
contract expense, less the cost of a billing clerk, and a one-time cost for software
and hardware.
-2-
Item
5. Both - Total Transport EMS
5. Novato currently transports all medical patients who request it. San Rafael
transports all Advanced Life Support (paramedic) patients, and hands off Basic
Life Support to a private ambulance company. We propose that San Rafael and
Novato operate as one ambulance system for transport, and handle all patients.
This would be an additional 2.3 call per day, and can be absorbed by current
staffing. It would result in additional revenue to be shared by the agencies.
Additionally, San Rafael and Novato would align our ambulance rates for ease of
billing and a modest increase in revenue from Medi -Care due to the proposed
change in rate structure. We must provide 30 -day notice to the private firm to
terminate the contract for services.
Item
6. San Rafael - EMT -Paramedic CQI and
Defibrillator program oversight
6. San Rafael currently pays for a 20 hour, part-time Clinical Nurse Educator to
collect and disseminate Quality Improvement information to the paramedics.
Novato employs a Battalion Chief and Physician to perform this function. We
propose to shift this service to the Novato staff. There is no real cost savings here,
but an operational advantage related to Item #5.
The total savings from these six items is in the range of $1 million to $1.2 million. These
opportunities still allow us to enjoy a complete level of emergency response; there will be
no reduction in the amount or types of emergency response. Please contact us with any
further questions or directions in this process. We request your authorization to develop
detailed implementation plans for July 1, 2005.
- 3 -